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Information system for
Local delivery & courier companies
Specialized software
♦ Client delivery orders
♦ Dispatch
♦ Ratin...
INFORMATION
SYSTEMS
FOR LOCAL DELIVERY &
COURIER COMPANIES
It is a pleasure to present our software solution for
local del...
A complete and integrated in-
formation sytem for
local delivery companies
Functions summary
SHIP ORDERS
Quick and easy sh...
CLIENT SHIP ORDER
BY PHONE OR VIA INTERNET
When a client calls to give you a ship order, this order can be entered by anyo...
DISPATCH
Quick & efficient
This screen allows your dispatcher to quickly visualize the status of each shipment. The differ...
Automatized
Rating
Using a flexible and parameterized system, VIVA!Soft allows you to automates completely your rating.
Yo...
Digitalized PODs
VIVA!Soft allow you to scan the returns bills, with signature and notes, and associate it with
your elect...
BILLING
Quick & easy
© PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866
Billing
We adapt the invoice
formats...
CUSTOMER SERVICE
On-line on internet
© PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866
VIVA!Soft integrates...
ALL THE CLIENT INFORMATION IS
CENTRALIZED AND QUICKLY ACCESSIBLE
You have a quick access to all the client informa-
tion f...
A COMPLETE ACCOUNTING SYSTEM
ENTIRELY INTEGRATED TO OPERATIONS
You have absolutely no double entry to do.
Your accounting ...
ACCOUNTS RECEIVABLE
You don’t have any double entry to do: The
invoices processed at the operations are
immediately access...
ACCOUNTS PAYABLE
Payments done to brokers are automatically calcula-
ted.
You produce checks directly from the system.
You...
GENERAL LEDGER
& FINANCIAL STATEMENTS
You automatically transfer the transactions from
the other modules.
You handle the m...
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LocalDeliverySolutions

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LocalDeliverySolutions

  1. 1. Information system for Local delivery & courier companies Specialized software ♦ Client delivery orders ♦ Dispatch ♦ Rating ♦ Billing ♦ Integrated accounting ♦ Etc... Personalized services ♦ Consulting ♦ Customized software development ♦ Software people that know transportation ♦ Affordable and efficent solutions for small & medium companies Integrated web application ♦ On-line client delivery order ♦ On-line shipment status ♦ On-line proof of delivery Pc Plus Software, Inc. 9125, Pascal-Gagnon; Suite 201 Montréal, Qc Canada H1P 1Z4 Tél: (514) 333-1866 Fax: (514) 333-7599 Email: info@pcplus.ca
  2. 2. INFORMATION SYSTEMS FOR LOCAL DELIVERY & COURIER COMPANIES It is a pleasure to present our software solution for local delivery & courier companies. Regardless the size of your enterprise, we have a so- lution for you. If you are a one-man operation shop, a small-to- medium enterprise or even a bigger company, we have software solutions to help your progression. Our software integrates several specialized tools and modules in order to help you in all your business activities, such as transport orders, dispatch, rating, invoicing and accounting. We are also providing you with our consulting, integration and software programming services. Our technical expertise, allied to our transportation knowledge, allow us to assist you in any of your information system projects. Allow us to become your information system partners and to help your company grow. Eric Crespin Vice-President, Software PC PLUS Inc. Proud makers of the VIVA!Soft quality software SUMMARY Software Windows environment Graphical interface Easy to use A lot of flexibility Operation Accounting Web Sales Our services Consulting Integration Internet Customized programming About us There for more than 15 years We know transport Experience Professionalism © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866
  3. 3. A complete and integrated in- formation sytem for local delivery companies Functions summary SHIP ORDERS Quick and easy ship orders entry, On-line ship order entry for the clients. Ad- dresses (pickup & deliveries) database by client. Flexible setup for various services, zones, etc… Link with accounting for complete client’s account control. Etc... DISPATCH Quick and efficient dispatch screen. Complete shipments history. Automatic update of the web shipment status. Automatic client notification by email, etc.. RATING & BILLING Flexible management of rates by client. Zones by postal code (zip) or city. Automatic cost calcu- lation for brokers. Invoices can be sent by email with proof of deliveries, etc… ACCOUNTING Accounts receivable, accounts payables, Gen- eral-ledger, Financial statements, Profit analysis, Aging, Sales commissions report, etc... And a lot more... VIVA!Soft is a Windows based software that integrates several functions and modules to offer you a complete solution. It also integrates web functions to allow your clients to send you ship orders, to track the status of their shipment and to get their proof of delivery. © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866
  4. 4. CLIENT SHIP ORDER BY PHONE OR VIA INTERNET When a client calls to give you a ship order, this order can be entered by anyone in your office and it becomes accessible for the dispatch. The ship orders entry screen is designed to be quick and efficient. The recurrent addresses are quickly ac- cessible in order to optimize the input. The client credit information also warns the users about the current status of the cli- ent. © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866 As an alternative, your client can also send you his ship order through your se- cure internet web site. As soon the order is entered by your cli- ent, it becomes visible internally to the dispatch.
  5. 5. DISPATCH Quick & efficient This screen allows your dispatcher to quickly visualize the status of each shipment. The different color codes can be configured by user. It allows the dispatcher to quickly identify the shipment service and status. When a new ship order is added by another user, or by the client directly on internet, it is automatically visible (refreshed by a timer) on the dispatcher screen to be treated. Multiple parameters allow the dispatcher to select the shipments that he wants to see (for example all the undelivered shipments only). All shipments are kept in history and accessible via an extended search function. When the dispatcher changes the status of a shipment, the on-line shipment status is immediately modi- fied so the client can see the situation in real-time. Furthermore, a notification can be automatically send by email to the client if he has been set for it in the client file. Dispatch Manage phone ship orders as well as in- ternet ship orders. Quick and efficient dispatch manage- ment. Real-time on-line shipment status inte- grated © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866
  6. 6. Automatized Rating Using a flexible and parameterized system, VIVA!Soft allows you to automates completely your rating. You gain time and efficiency! You can create different rates for different services and different zones. The zones can be set by postal code (zip) or city. The system allows you to manage the fuel surcharge by client or by rate table. The system allows you to manage additional charges such as waiting time, bad address delivery, etc… Basically, the system automatically calculates all the amounts to invoice. The audit screen is only used to verify and do manual adjustments if need be. © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866 Rating Services Zones by postal code (zip) or city. Rates by kg, lb, skids, etc... Discount per client Fuel surcharge by client or rate table Etc...
  7. 7. Digitalized PODs VIVA!Soft allow you to scan the returns bills, with signature and notes, and associate it with your electronic shipment. You can then easily view it, print a copy or email it to your client. Invoices can be sent by email to your client with all the associated scanned PODs. All this in a few seconds! Alternatively, your client can also view the scanned bill through your web tracking site. © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866 Paper less! View any bill quickly from your desk. Send the PODs to your client electronically Allow your client to view their PODs from your web tracking site Etc...
  8. 8. BILLING Quick & easy © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866 Billing We adapt the invoice formats to your own needs Invoices can be printed, faxed or emailed directly from the system.
  9. 9. CUSTOMER SERVICE On-line on internet © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866 VIVA!Soft integrates internet functionalities that allow your client to log on your web site to get customer service. Once you gave an access code and password to your client, he just has to go on your web site and login to ac- cess all these functionalities. Addresses Your client can manage his shipping (pickup and delivery) addresses directly on the web. Orders Your client can enter quickly and easily ship orders on the web. They are automatically transferred to the dis- patch in your own system. Shipment status At any time, your client can visualize the status of each shipment. An advanced search allows him to quickly re- trieve any particular shipment (via his own PO number for example). All shipments are kept in history. Furthermore, he can export a list of his shipment to Excel.
  10. 10. ALL THE CLIENT INFORMATION IS CENTRALIZED AND QUICKLY ACCESSIBLE You have a quick access to all the client informa- tion from a unique screen. When you have the client on the phone, you can quickly and with accuracy answer to any of his questions. Your advantage • The system accepts alphanumerical codes (maximum 10 characters) to identify clients. You can change these codes at any time. • You can use a different name internaly. The <official> name prints on invoices, statements, etc…. • The system offers you unlimitted space to write notes for each client. You can enter notes for operation or ac- counting. The notes will appear automatically when you do shipments for this client. • The system allows you to manage credit limit and you can speicify different payment terms by client. • You have a real time access to the client account. At any time, you can visualize the unpaid invoices, the re- ceived payments, etc…. • You can print, fax or email aging reports and statements. • You can quickly get access to the shipments of any par- ticular client. • Etc... © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866
  11. 11. A COMPLETE ACCOUNTING SYSTEM ENTIRELY INTEGRATED TO OPERATIONS You have absolutely no double entry to do. Your accounting is always up-to-date. You visualize your results in real time, not the month after. Your accounts receivable and payable are always available. Your advantage • An accounting system that is entirely integrated to the operation modules. • The software let you manage as many currency as you want. A auxiliary journal of profit & loss on exchange rates let you obtain an exact balance sheet at the current currency rate. • The system is based on an open period concept. You can print your financial statements and other documents, such as aging reports, for any period, current or previous. The end-of-year process is easy to do. You can close the year, and reopen it if you need to make adjustment. • You will be able to perform performance analysis: Estimated and real profits are available per file. Instead of managing files one by one, you will be able to easily identify exceptions and perform in-depth analysis on these. • The accounting modules have the same intuitive and easy to use interface that is used in the operation modules. • As everywhere in the system, access to the various functions is controled by passwords code. • Etc... ENTIRELY INTEGRATED TO OPERATIONS Accounts receivable Accounts payable General ledger © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866
  12. 12. ACCOUNTS RECEIVABLE You don’t have any double entry to do: The invoices processed at the operations are immediately accessible. Your receivable aging are always available. You produce easily your statements for a particular client or for all. You quicly identify the bad accounts. Your advantage • The invoices produced by the operations are automatically transfered to the sales journal. This auxiliary journal is automatically posted to the General Ledger. • The system handles any currency that you may need. • The system accept alphanumerical codes (maximum of 10 characters) to identify clients. • The aging report can be printed for any requested period or date, present or previous. The same apply to the statements. • The software let you generate interests invoices. • You can specify a different name to use internaly for the client. His “official” name will still appear on the documents you send him, such as statements or invoices. • You can specify a different client to bill to. • The system allows you to specify a different credit margin per client. • You can also indicate a specific term for each client. Multi-currency ! © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866
  13. 13. ACCOUNTS PAYABLE Payments done to brokers are automatically calcula- ted. You produce checks directly from the system. Your payable aging is accessible at any time. Your advantage • The system allows you to manage the payments to brokers plus any other purchase or payment. • The account payable module is entirely integrated to the General Ledger via the posting of auxiliary journals (Purchase journal, disbursement journal and provisions journal). • The system let you handle as many currency as you want. • The system accept alphanumerical codes (maximum 10 characters) to identiy the vendors. • The payable aging report can be printed for any specific period or date, current or previous, at any time. • You can print your cheques (laser or dot-matrix). • The system let you control your cheques in cicrculation. • Etc... Avoid double payments! © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866
  14. 14. GENERAL LEDGER & FINANCIAL STATEMENTS You automatically transfer the transactions from the other modules. You handle the multiple currency easily. Your financial statements are available at any time, in real-time! Your advantage • Transactions coming from the accounts receivable and the accounts payables are transfered to the General Ledger by the posting of the auxiliary journals (Sales journal, Cash receipts journal, Disbursment journal, etc...). Althought the generated G/L entry is summarized, the detail of each transaction is kept as well to allow verification and analysis. • The General Ledger module let you perform transaction involving as many currencies as you want. • The profit & loss on exchange rate is automatically calculated by the system so you can produce exact financial statements that are reflecting the current value of the exchange rates. • With WinFreight, the end-of-year is a simple operation. The software uses a concept of open period that let you continue your operations while you are waiting your end -of-year adjustment transactions from your accountant. When you receive these transactions, you just have to enter them in the previous year and all the financial statements will be recalculated. Multi-currency ! © PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866

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