Creating OER Pilot Project Materials


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An introduction to producing Open Educational Resources for the HEA Engineering Subject Centre OER pilot project.

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  • We here at EngSC will be next to you every step of the way providing assistance and guidance. As this is a pilot project we are anticipating some issues and problems to arise along the way. By pooling the knowledge and experience from all of the partner Institutions we will be able to overcome any of the obstacles we may encounter along the way. We are here to help you to deliver excellent resources that will be used and adapted by the Engineering Community at large. We will be providing useful hints and tips along the to help you achieve this goal.
  • Selection of Resources. Ensure that they are of sufficient quality to reflect your Institution accordingly. There should be some form of QA involved so that the resources will lead to a benefit for your Institution. Thought should also be given to the ethos of the Project, i.e. OER revolves around cooperation between Institutions and reuse of the original materials to create superior resources.
  • Identification of the Institution’s IP/Copyright Position. Most University’s have clauses in their contract of employment or ‘Academic Conditions of Service’ saying that any materials produced in the course of the job will be owned by the Institution. Confirm that this is the case and therefore that all the materials are free to be used in the project. You may need to speak to your own copyright officer if you have one, or the legal department. HR may also be a useful contact in order to look at contracts of employment. If there are any materials included in the resources that have been created outside of the employment contract, permission may need to be obtained from the academic. If the academic is using notes from previous posts there could be issues relating to the ownership of the materials. You may want to consider advising the academic of the inclusion of their work in the project (see below).
  • If the resources selected for the Project contain any third party materials they will need to be clear- i.e. permission sought to for them to be included. If the original author/owner of the third party materials cannot be located; can the materials be replaced or removed? can replacement OER’s be found? can CR exceptions be relied upon? (last resort) have any student materials been included? If licences/permissions are refused replacement materials will need to be found. If you use third party materials then an acknowledgement will need to be added to the resource highlighting this. You will need to ensure that the licence is compatible with the project. If the third party materials are included under licence you need to explicitly mention this also. It should also be noted that materials produced by students are normally owned by the students themselves. You will need to obtain permission from the students to include such materials in the normal way.
  • Any materials that are scheduled to be included should under go a further QA at this stage to ensure that the ‘new’ materials are the same or better quality than the original. This stage may also include format alterations. As the OER project will be including Web2.0 formats you may want to amend the original resources so that it encapsulates the latest technology and is as interactive and user friendly as possible. If you are not familiar with multimedia materials and web2.0 technology the team can advise and help you with this and provide actual assistance in converting videos, animations, importing and exporting etc. Any acknowledgements and copyright notices should be added to the resources at this stage. If there are third party rights, the details of those rights need to be clearly identify in this section.
  • Licence. Now the resource is ready to be released the licence documentation or details must be added to it. A decision has already been made in this particular project that all materials will be released under the most open CC Attribution licence so as not to impinge on the availability of the resources for future use. Metadata. The metadata for the resources will be added by Eng SC when cataloguing the resources. These labels will allow the resources to be easily accessible and identifiable via the search facility in Google and in JorumOPEN. Some of the resources provided may be technical in nature and therefore some guidance or advice from may be required. In order to assist this process please take some time to consider and advise us on what keywords are most appropriate to describe the resource e.g; educational level, previous knowledge required, equipment required (if any), key terms, etc. 
  • Creating OER Pilot Project Materials

    1. 1. Creating Open Educational Resources Producing The Resources A general introduction to producing Open Educational Resources for the 2009/10 HEA Engineering Subject Centre OER Pilot Project.
    2. 2. Any Other Assistance Appraisal, QA & Feedback Services Metadata & Cataloguing Services Technical Assistance Copyright & IPR Advice Promotion & Marketing Services Best Practice – Sharing Knowledge & Experience Support & Guidance HEA Engineering Subject Centre Our Role at Eng SC
    3. 3. Which Subject? What resources shall we include? The Resource Selection Process. How do we represent the Institution in the best light? Which modules can be adapted to suit Web2.0 format? Which resources will be adapted and accepted easily? How useful will the resources be? Which module? Are the resources useful for all Institutions? Can an ‘effective usage’ guide be created? Internal Approval
    4. 4. Intellectual Property Issues © ® ™ Identify the Institution’s IP/Copyright Position Employment Contract Academics Condition of Service Any Other Agreements
    5. 5. Can the material be replaced/ removed? Can the owner be traced? Can a licence to use the materials be obtained? Can 3 rd party materials be replaced by other OER’s? Have student materials been included? Beware of Third Party Rights.
    6. 6. Web 2.0 QA Ensure all materials are of sufficient quality for the project. Technical Alterations
    7. 7. When all of the proceeding steps have been completed, a final QA will need to be carried out on the resources as they are ready to be released. Any changes will need to be assess in order to maintain the quality of the resources. Once the resources have been completed they will need to be signed off by the appropriate party at the Institution. (This could be the Head of Department or may be further up.) You need to ensure that permission has been granted for the materials to be released from the Institution itself. We can assume that this will just be a formality as your involvement with the project has always meant that the dissemination of information would always be the final goal. The execution of the Consortium Agreement reaffirms this. Final Approval
    8. 8. CC Attribution UK 2.0 Apply third party Licence/ permission information. Describe the resources Make OER’s easy to find Deposit in Jorum OPEN Licence Metadata
    9. 9. If there are any issues you are having with any of the above points or related matters please do not hesitate to contact; Rob Pearce, Project Manager [email_address] 01509 227171 Or Alex Fenlon, Information Assistant [email_address] 01509 227192 JorumOPEN http:// You can find useful information at various locations online. Our website: On Twitter, searching: #UKOER, hea_engsc & AFENOER http:// =463 http://
    10. 10. <ul><li>This resource was created by the Engineering Subject Centre and released as an open educational resource through the Open Engineering Resources project of the HE Academy Engineering Subject Centre. The Open Engineering Resources project was funded by HEFCE and part of the JISC/HE Academy UKOER programme. </li></ul><ul><li>© 2009 Loughborough University </li></ul><ul><li>This work is licensed under a Creative Commons Attribution 2.0 License . </li></ul><ul><li>The name of Loughborough University, and the Loughborough University logo are the name and registered marks of Loughborough University. To the fullest extent permitted by law Loughborough University reserves all its rights in its name and marks which may not be used except with its written permission. </li></ul><ul><li>The JISC logo is licensed under the terms of the Creative Commons Attribution-Non-Commercial-No Derivative Works 2.0 UK: England & Wales Licence.  All reproductions must comply with the terms of that licence. </li></ul><ul><li>The HEA logo is owned by the Higher Education Academy Limited may be freely distributed and copied for educational purposes only, provided that appropriate acknowledgement is given to the Higher Education Academy as the copyright holder and original publisher. </li></ul>