Producing Open Educational Resources
Our Role at EngSC
We here at EngSC will be next to you every step of the way providing assistance and guidance.
As this is a pilot project we are anticipating some issues and problems to arise along the way. By pooling the
knowledge and experience from all of the partner Institutions we will be able to overcome any of the obstacles we may
encounter along the way.
We are here to help you to deliver excellent resources that will be used and adapted by the Engineering Community at
large. We will be providing useful hints and tips along the to help you achieve this goal.
We will provide:
Any Other – Sharing
Assistance Knowledge &
Appraisal, QA Engineering Promotion
& Feedback Subject Services
Cataloguing Copyright &
Services IPR Advice
If there are any issues you are having with any of the above points or related matters please do not hesitate to contact;
Rob Pearce, Project Manager
Alex Fenlon, Information Assistant
You can find useful information at various locations online;
Our project blog;
On Twitter, searching:
#UKOER, hea_engsc & AFENOER
For Legal assistance see;
Tel: 01509 227170
Ok so you’ve have decided you are going to contribute to the OER project by supplying some excellent resources that
will lead to the advancement of the collective pool of human knowledge.
How do you do it and what do you need to do?
Selection of Resources.
Ensure that they are of sufficient quality to reflect your Institution accordingly. There should be some form of QA
involved so that the resources will lead to a benefit for your Institution.
Thought should also be given to the ethos of the Project, i.e. OER revolves around cooperation between Institutions and
reuse of the original materials to create superior resources.
Identification of the Institution’s IP/Copyright Position.
Most University’s have clauses in their contract of employment or ‘Academic Conditions of Service’ saying that any
materials produced in the course of the job will be owned by the Institution.
Confirm that this is the case and therefore that all the materials are free to be used in the project. You may need to
speak to your own copyright officer if you have one, or the legal department. HR may also be a useful contact in order
to look at contracts of employment.
If there are any materials included in the resources that have been created outside of the employment contract,
permission may need to be obtained from the academic. If the academic is using notes from previous posts there could
be issues relating to the ownership of the materials.
You may want to consider advising the academic of the inclusion of their work in the project (see below).
You will also need to consider who will need to sign the Consortium Agreement for your Institution. It could be the Head
of Department or it may need to go higher up depending on the internal policies of the Institution. (At present the
Agreement is being drafted and a copy will be sent in due course. As yet how it is going to be executed is also under
Third Party Rights.
If the resources selected for the Project contain any third party materials they will need to be clear- i.e. permission
sought to for them to be included.
If the original author/owner of the third party materials cannot be located;
can the materials be replaced or removed?
can replacement OER’s be located?
can CR exceptions be relied upon? (last resort)
have any student materials been included?
If licences/permissions are refused replacement materials will need to be found. If you use third party materials then an
acknowledgement will need to be added to the resource highlighting this. You will need to ensure that the licence is
compatible with the project. If the third party materials are included under licence you need to explicitly mention this
It should also be noted that materials produced by students are normally owned by the students themselves. You will
need to obtain permission from the students to include such materials in the normal way.
Tel: 01509 227170
Taking points 2 & 3, you may want to consider actually approaching the academic and almost, but not quite, asking their
permission. A letter/email advising that their materials have been selected for the Project and if they have any
objections to contact your office immediately. Obviously it is good to get the academics on board as they may be
involved in editing and reformatting the resources accordingly, so advising them would be a good first step.
Hopefully, as your Institution is already a partner to the Project, cooperation and agreement should be forthcoming, but
it is always good to confirm.
Any materials that are scheduled to be included should under go a further QA at this stage to ensure that the ‘new’
materials are the same or better quality than the original.
This stage may also include format alterations. As the OER project will be including Web2.0 formats you may want to
amend the original resources so that it encapsulates the latest technology and is as interactive and user friendly as
possible. If you are not familiar with multimedia materials and web2.0 technology the team can advise and help you
with this and provide actual assistance in converting videos, animations, importing and exporting etc.
Any acknowledgements and copyright notices should be added to the resources at this stage. If there are third party
rights, the details of those rights need to be clearly identify in this section.
When all of the proceeding steps have been completed, a final QA will need to be carried out on the resources as they
are ready to be released.
Once the resources have been completed they will need to be signed off by the appropriate party at the Institution.
(This could be the Head of Department or may be further up.)
You need to ensure that permission has been granted for the materials to be released from the Institution itself. We can
assume that this will just be a formality as your involvement with the project has always meant that the dissemination of
information would always be the final goal. The execution of the Consortium Agreement reaffirms this.
Now the resource is ready to be released- the licence documentation or details must be added to it.
A decision has already been made in this particular project that all materials will be released under the most open CC
Attribution licence so as not to impinge on the availability of the resources for future use.
The metadata for the resources will be added by Eng SC when cataloguing the resources. These labels will allow the
resources to be easily accessible and identifiable via the search facility in Google and in JorumOPEN.
Some of the resources provided may be technical in nature and therefore some guidance or advice from may be
In order to assist this process please take some time to consider and advise us on what keywords are most appropriate
to describe the resource e.g.; educational level, previous knowledge required, equipment required (if any), key terms,
For example: [electronics, digital telephony, VLSI, RF, signal propagation, integration, differentiation, HND level 6, BEng
year 3, MSc, exam question, coursework, presentation, animation, assignment demonstration]
Tel: 01509 227170