Microsoft Dynamics GP
User Group Vancouver
Sky High

December 3rd, 2013
Presenters
Tracey Santos, CPA CGA
Account Executive

Joe Horvath

Vice President Sales and Marketing

Arthur Miyazaki

Bus...
Microsoft Dynamics GP 2013
New Licensing Model
Not just a new version
User licensing changes
Licensing
Module
Standard
Or
Professional
Module based
Concurrent
users

Perpetual

BRL
Business
Essentials

Starter Pack
...
Perpetual Licensing
4 components:
• Starter Pack
• Extended Pack
• Full User
• Limited User

•

•

New licensing model is ...
License Migration Transition Upgrade (LMT)
•

In Microsoft Dynamics GP 2013 we are
introducing a new user type, the limite...
License Migration Transition Upgrade (LMT Upgrade)
•

Microsoft wants to encourage customers to benefit from the latest in...
Microsoft Dynamics GP 2013 SP2
30 New Features
in
Service Pack 2
Service Pack 2
Smartlist usability improvements
Vendor modifier combiner
Customer modifier combiner
Void historical open t...
Feature: Vendor Combiner and Modifier
Vendor Combiner: This feature will allow the user to combine an existing Vendor ID w...
Feature: Vendor Combiner and Modifier
Feature: Customer Combiner and Modifier
Customer Combiner: This feature will allow the user to combine an existing custome...
Feature: Chequebook ID in
Cash Receipts Inquiry
In Cash Receipts Inquiry Zoom, you can now see the Checkbook ID that the
c...
Feature: Reconcile Non-Active
Chequebook
If you have a checkbook that doesn’t have activity in the month, for audit
purpos...
Feature: Financial Enhancements
Feature: Void Historical/Open Transaction Updates

In Microsoft Dynamics GP 2013 SP2, you can now find and void a transact...
Feature: Void Historical/Open Transaction Updates
Feature: Document Attachment Flow from Master Records
Attachments on master records for Vendors, Customers or Items can be...
Feature: Document Attachment Flow from Master Records
Feature: Document Attachment
Email
Functionality has been added allowing the user to select specific attachments
to be ema...
Feature: Document Attachment
Email
Feature: Document Attachment –
Attachment Properties
Attachment properties allow defining the flow characteristics of an
a...
Feature: Document Attachment –
Attachment Properties
Feature: SmartList Usability Enhancements
Users have been frustrated in the past with the amount of space that the Favorit...
Feature: SmartList Designer
This new feature is an extension to the Smartlist tool that will allow an end
user the ability...
Some of our FAVOURITE improvements for GP2013
Reprint AP remittance
Assign SSRS reports to windows
Email with password for...
Microsoft Dynamics GP 2013
Financial Reporting
Using Management Reporter
Management Reporter 2012
Interactive Report Viewing
• Attach comments to important rows in a report version
• Copy comment...
Management Reporter 2012
Report Collaboration
• Personalized and secured view of data for all output
types
• More secured ...
Microsoft Dynamics GP 2013
Operational Reporting
Leveraging
Out of the box tools
K, Now that I have put all that data in – where can I
see it in a meaningful format?
Adhoc
• Excel
reporting
• Smartlist
•...
Microsoft Dynamics GP 2013
Tips
Tricks
Traps
Keys to the 50 Tips
 This session is very fast.
 Write down the numbers of the tips that
interest you.
 Follow up later...
System
1.
2.
3.
4.

Improve date entry
Get the date right on startup
Clean up by closing windows
Improve entry with Keyboa...
System
5. Get more features by adding PSTL menus

6. Replicate records with triggers
7. Copy companies for easy test and s...
System
9. Clean up by removing auto complete entries
10.Protect yourself when using fiscal period
modifier
11.Improve expe...
System
13.Prevent errors with DocDate verify

14.Improve user setup by copying shortcuts
15.Control maintenance by locking...
System
17.Improve SQL backup reliability with
monitoring
18.MSSQL tips script
19.Improve security by minimizing the SA log...
SmartList
20.Rename Smartlist columns

21.One or more
22.Any Field

23.Build a better GP - Connect
Financial
24.Improve stats by clearing unit accounts

25.Identify responsibility with account UDF
26.Use account categorie...
Financial
28. Really inactivate accounts for better control

29. Identify segment names for better reporting
30. Change th...
Financial
32.Speed entry with negative debits

33.Show allocations with breakdown allocation
accounts
Payables Management
34.Speed entry with vendor default accounts

35.Reduce payments with minimum cheque
amounts
Fixed Assets
36.Don't Leave off Assets beginning with ‘Z’
37.Reduce Asset work by renumbering Fixed Assets
38.Keep Assets ...
Receivables Management and SOP
41. Improve cash application with receivables unapply
42. Seed chequebook inquiry with this...
Purchasing and Inventory
47. Follow up on receipts with PO receipt status
48. Invoice match extended price for rounded uni...
Integrations
52. Save Time by Stopping a Hung Integration
53. Improve Data by Understanding Excel and Leading
Zeros
54. Re...
Reporting
56. Save Management Reporter with a Save Warning
57. Sort Management Report Drilldown for Better Clarity

58. Ge...
The Power of Business Intelligence
Challenges
 Staying organized is hard
Combining Sources

Different Versions
Checking Data
Missing File
Final Calculated C...
Challenges
 There is no consistency
Person 1

Copy Built

Numbers do not
match...

1.
Why?? 2.

Person 2

Copy Built

3.
...
Challenges
 Presentability of Spreadsheet
Real Life Challenges
 About 800 stores
 2 Major Manufacturing Points
 50 Warehouses
Pain points:

Shipping

Manufacturi...
What We Can Do?
 Pull in the Point of Sales Data

 Build Out a Centralized Repository of Data
 Analysis to Predict Inve...
If you can relate to any of the challenges you
see here today come visit us!
Prophix Software
Jet Reports

Microsoft Power...
Microsoft Dynamics GP 2013
Year End Procedures
Best Practices
Module

Impacted

Closing Routine

Sales Order Processing

Y

N

Purchase Order Processing

Y

Optional

N

Inventory

Y

...
Inventory
When
The Inventory module should be closed at the end of your Fiscal year, before any new transactions that woul...
Receivables Management Year End
Payables and Receivables – to close or not to close?
When
• The Calendar Year end close sh...
Payables Management Year End
When should the Year End Close be done?
•

The Calendar Year End Close Routine should be run ...
Fixed Assets Year End Close
When should the Year End Close be done?
• The Fixed Assets Year End Close should be run after ...
Analytical Accounting Year End
AA Year End Closing Procedures and FAQ
When the year-end close process is run for General L...
Analytical Accounting Year End
 What are some important points to
remember?
 Revised KB960356 : “The year-end close
proc...
General Ledger Year End Close
General Ledger Year End Close

What does the Year End Close process do?
•
•
•
•
•

Closes ou...
General Ledger Year End Close
General Ledger Year End Close

– What steps should I take to close the year?
•
•

GL Year En...
General Ledger Year End Close
 What are some important points to remember?
 Issue with Divisional Retained Earnings chec...
Additional Resources






Blog
https://community.dynamics.com/product/gp/gptechnical/b/dy
namicsgp/default.aspx
Year-...
Thank you for spending the morning
with the team at Encore!
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"Sky High" Dyamics GP Usergroup in Vancouver - December 3, 2013

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Here's our slide deck from the Dynamics GP Usergroup on December 3rd, 2013. What's new in Dynamics GP 2013 SP2, The Power of Business Intelligence, and Dynamics GP Tips, Tricks and Traps.

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"Sky High" Dyamics GP Usergroup in Vancouver - December 3, 2013

  1. 1. Microsoft Dynamics GP User Group Vancouver Sky High December 3rd, 2013
  2. 2. Presenters Tracey Santos, CPA CGA Account Executive Joe Horvath Vice President Sales and Marketing Arthur Miyazaki Business Intelligence Analyst
  3. 3. Microsoft Dynamics GP 2013 New Licensing Model Not just a new version User licensing changes
  4. 4. Licensing Module Standard Or Professional Module based Concurrent users Perpetual BRL Business Essentials Starter Pack Or Extended Pack Advanced Management Customization Pack Al a carte items Full use users (concurrent) Concurrent users Limited use users (concurrent)
  5. 5. Perpetual Licensing 4 components: • Starter Pack • Extended Pack • Full User • Limited User • • New licensing model is incompatible with previous versions of the products because the security layer was redesigned to accommodate two distinct concurrent user types. Microsoft Dynamics GP 2013 will not be available on either the Business Ready Licensing (BRL) or the Module Based Licensing (MBL) models and upgrades to Microsoft Dynamics GP 2013 require a bridging of license models.
  6. 6. License Migration Transition Upgrade (LMT) • In Microsoft Dynamics GP 2013 we are introducing a new user type, the limited user. Limited Users have a login to Microsoft Dynamics GP and get access to inquiry windows and reports. Business Portal is now in the starter pack with unlimited users. • “Read” access to data contained in the ERP solution through the Microsoft Windows client for Microsoft Dynamics GP and web client for Microsoft Dynamics GP. • “Write” access via the time and expense functionality.
  7. 7. License Migration Transition Upgrade (LMT Upgrade) • Microsoft wants to encourage customers to benefit from the latest innovations in the product. Customers with an active Microsoft Dynamics service plan will be able to upgrade to Microsoft Dynamics GP 2013 via a Transition Upgrade path. • With the LMT Upgrade, MBL and BRL are mapped to the Perpetual Licensing model to ensure that customers receive at least their current functionality plus the number of users they have already licensed. • The LMT Upgrade must be ordered through Order Central by Encore prior to the actual upgrade. • Customers are required to be on BREP when the LMT Upgrade order is placed. The BREP expiration date and the Protected List Price of the configuration prior to the LMT Upgrade will be carried over to the Microsoft Dynamics GP 2013 configuration. • have access to their prior version license keys after the Transition Upgrade is completed. However, customers will not be able to add users and/or modules to the prior version(s).
  8. 8. Microsoft Dynamics GP 2013 SP2 30 New Features in Service Pack 2
  9. 9. Service Pack 2 Smartlist usability improvements Vendor modifier combiner Customer modifier combiner Void historical open transactions updates Smartlist designer Document attach improvements Web client shortcuts Human Resources AA Integration with Sales Deposits AA Finance Charge Assignments Reconcile Bank without marking any transactions. PM Trx, change vendor ID, combiner roll down changes to the account segment description Inquiry check history windows Add email address field to HR Applicant window BA New Features BA on Win8 Phone Support for RDLX, XLSX, and MR report type Field Service to Web Client Project Series to Web Client BAS, PDM and FAE to Web Client Payment Services for Web Client
  10. 10. Feature: Vendor Combiner and Modifier Vendor Combiner: This feature will allow the user to combine an existing Vendor ID with another Vendor ID. Once the Vendor ID (source Vendor ID) is selected to combine with an existing Vendor ID (destination Vendor ID), the source Vendor ID will be removed from the system. The summary records are recalculated to include the information of both Vendor IDs and appended to the destination Vendor ID. Vendor Modifier: This feature will allow the user to modify an existing Vendor ID. Once the Vendor ID (source Vendor ID) is selected the user will be able to enter the new ID they would like to use. Once the modification has completed, the user will not have to re-enter open invoices. The Vendor ID will be updated for all work, open and history records.
  11. 11. Feature: Vendor Combiner and Modifier
  12. 12. Feature: Customer Combiner and Modifier Customer Combiner: This feature will allow the user to combine an existing customer ID within another customer ID. Once the customer ID (source customer ID) is selected to combine with an existing customer ID (destination customer ID), the source customer ID will be removed from the system. The summary records are recalculated to include the information of both customer IDs and appended to the destination Customer ID. Customer Modifier: This feature will allow the user to modify an existing customer ID. Once the customer ID (source customer ID) is selected the user will be able to enter the new ID they would like to use. Once the modification has completed, the user will not have to re-enter open invoices. The customer ID will be updated on the existing documents.
  13. 13. Feature: Chequebook ID in Cash Receipts Inquiry In Cash Receipts Inquiry Zoom, you can now see the Checkbook ID that the cash receipt was posted to. In Microsoft Dynamics GP2013 SP2, instead of looking at a posting report to identify the checkbook, the information is shown on screen. This will work for transactions that were entered prior to upgrading to SP2 as well.
  14. 14. Feature: Reconcile Non-Active Chequebook If you have a checkbook that doesn’t have activity in the month, for audit purposes you want to indicate that you’ve reconciled the checkbook. With Microsoft Dynamics GP2013 SP2 you can select a checkbook to reconcile, enter the reconcile information and without marking any transactions reconcile the checkbook. The last reconciled date and last reconciled balance on the checkbook will be updated.
  15. 15. Feature: Financial Enhancements
  16. 16. Feature: Void Historical/Open Transaction Updates In Microsoft Dynamics GP 2013 SP2, you can now find and void a transaction more quickly and easily. The new functionality is added to Void Historical Payables Transactions as well as Void Open Payables Transactions. With additional restriction options of Document Number or Document Date, you can find a specific transaction right away. This will speed your data entry time and reduce data entry errors.
  17. 17. Feature: Void Historical/Open Transaction Updates
  18. 18. Feature: Document Attachment Flow from Master Records Attachments on master records for Vendors, Customers or Items can be selected to flow to transaction documents. Defaults can be set to allow all attachments to flow or attachments can be set on an individual basis to flow or not flow. When looking at the Document Attachment Management window a simple icon indicator shows the user which attachments flowed from the master records.
  19. 19. Feature: Document Attachment Flow from Master Records
  20. 20. Feature: Document Attachment Email Functionality has been added allowing the user to select specific attachments to be emailed each time a transaction such as a Sales Order or Purchase Order is emailed. Each time an attachment is emailed the action is recorded in the Status Tracking.
  21. 21. Feature: Document Attachment Email
  22. 22. Feature: Document Attachment – Attachment Properties Attachment properties allow defining the flow characteristics of an attachment, defining attributes and setting whether an attachment is able to be emailed. Attributes can be defined in Setup and can be assigned for each attachment in Attachment Properties. This is particularly useful to classify an attachment such as a Item Picture or bar code.
  23. 23. Feature: Document Attachment – Attachment Properties
  24. 24. Feature: SmartList Usability Enhancements Users have been frustrated in the past with the amount of space that the Favorites pane in SmartList takes away from the space that displays the data returned from the query. In Dynamics GP2013 SP2 you can collapse this area entirely or have it set to auto-hide after you select a favorite to display. Also, by right-clicking on the Favorites pane or using the Favorites Pane SmartList menu, you can increase or decrease the width of the Favorites pane. Finally, all of these settings will be automatically saved for each user once they are set so that you only need to do it once. These features will give your SmartList results the most space possible.
  25. 25. Feature: SmartList Designer This new feature is an extension to the Smartlist tool that will allow an end user the ability to create a new list from scratch, or use an existing list to add more information within the list. The SmartList Designer window is a very similar experience to Report Builder (SQL Reporting Services tool). All of the steps to create a smartlist are consolidated into one window making the experience of creating a SmartList streamlined. The user is able to select SQL tables and views to generate a query, create table relationships, create calculated fields, filter the query and get a quick view of the results all within one form.
  26. 26. Some of our FAVOURITE improvements for GP2013 Reprint AP remittance Assign SSRS reports to windows Email with password for attachments Purchase Order Close Purchase Order Tolerance Serial Number Selection GL Inquiry for history M/C new rates – average Bank to GL reconcile Inventory to GL reconcile Year end close options and… 14 new features for FA Additional filters on lookups Select Printer at time of PRINT!
  27. 27. Microsoft Dynamics GP 2013 Financial Reporting Using Management Reporter
  28. 28. Management Reporter 2012 Interactive Report Viewing • Attach comments to important rows in a report version • Copy comments from one version of a report to another • Quickly create a chart based upon selected report rows and columns • Collaborate on a report by providing a link to current report and selected row when launching instant messenger client from within a report • Easily page within a report • Jump to key areas of report for fast analysis • Locate key features in Report Viewer with enhanced toolbar • Find a key value in a report, such as account value or description Interactive Report Viewing Design Flexibility
  29. 29. Management Reporter 2012 Report Collaboration • Personalized and secured view of data for all output types • More secured report output options • Publish to a read-only (.xps) report format • Publish a personalized Microsoft® Excel® (.xlsx) file • More report distribution flexibility • Schedule reports to generate on a periodic basis • Publish reports to multiple Microsoft® SharePoint® or any network location • E-mail reports via SharePoint alerts Interactive Report Viewing Design Flexibility
  30. 30. Microsoft Dynamics GP 2013 Operational Reporting Leveraging Out of the box tools
  31. 31. K, Now that I have put all that data in – where can I see it in a meaningful format? Adhoc • Excel reporting • Smartlist • Navigation lists In depth External • Analysis cubes • SSRS • Management Reporter • Word Template • Report Writer • Letter writing assistant
  32. 32. Microsoft Dynamics GP 2013 Tips Tricks Traps
  33. 33. Keys to the 50 Tips  This session is very fast.  Write down the numbers of the tips that interest you.  Follow up later with materials provided.  Relax and enjoy.
  34. 34. System 1. 2. 3. 4. Improve date entry Get the date right on startup Clean up by closing windows Improve entry with Keyboard Shortcuts
  35. 35. System 5. Get more features by adding PSTL menus 6. Replicate records with triggers 7. Copy companies for easy test and setup 8. Gain control with right click
  36. 36. System 9. Clean up by removing auto complete entries 10.Protect yourself when using fiscal period modifier 11.Improve experience by silently updating the date 12.Connect with custom links
  37. 37. System 13.Prevent errors with DocDate verify 14.Improve user setup by copying shortcuts 15.Control maintenance by locking out companies 16.Control the environment by locking out TS
  38. 38. System 17.Improve SQL backup reliability with monitoring 18.MSSQL tips script 19.Improve security by minimizing the SA login
  39. 39. SmartList 20.Rename Smartlist columns 21.One or more 22.Any Field 23.Build a better GP - Connect
  40. 40. Financial 24.Improve stats by clearing unit accounts 25.Identify responsibility with account UDF 26.Use account categories 27.Roll down account segment name changes 1
  41. 41. Financial 28. Really inactivate accounts for better control 29. Identify segment names for better reporting 30. Change the account separator for long accounts 31. Merge budgets to improve the budgeting process
  42. 42. Financial 32.Speed entry with negative debits 33.Show allocations with breakdown allocation accounts
  43. 43. Payables Management 34.Speed entry with vendor default accounts 35.Reduce payments with minimum cheque amounts
  44. 44. Fixed Assets 36.Don't Leave off Assets beginning with ‘Z’ 37.Reduce Asset work by renumbering Fixed Assets 38.Keep Assets in Balance with GL by Transferring Accounts 39.Speed entry by auto numbering Fixed Assets 40.View Fixed Assets accounts in a SmartList
  45. 45. Receivables Management and SOP 41. Improve cash application with receivables unapply 42. Seed chequebook inquiry with this tip 43. Gain clarity with SOP GL reference 44. Speed returns with SOP auto return 45. Find information with custom links to shipping 46. Let GP suggest related sales items
  46. 46. Purchasing and Inventory 47. Follow up on receipts with PO receipt status 48. Invoice match extended price for rounded units 49. Cleanup received not invoiced for proper accrued purchases 50. Fix PO number issues with this PO tool 51. Clean up sites by unlinking inventory
  47. 47. Integrations 52. Save Time by Stopping a Hung Integration 53. Improve Data by Understanding Excel and Leading Zeros 54. Reduce Work By Removing Duplicates in Excel 55. Integrate Data with the Free GP Excel Paste
  48. 48. Reporting 56. Save Management Reporter with a Save Warning 57. Sort Management Report Drilldown for Better Clarity 58. Get to the transaction by drilling down from Excel 59. Automatically refresh Excel reports 60. Run the AR historical trial balance report in Excel
  49. 49. The Power of Business Intelligence
  50. 50. Challenges  Staying organized is hard Combining Sources Different Versions Checking Data Missing File Final Calculated Copy
  51. 51. Challenges  There is no consistency Person 1 Copy Built Numbers do not match... 1. Why?? 2. Person 2 Copy Built 3. Different Time of Download Different Calculations Different Sources of Data
  52. 52. Challenges  Presentability of Spreadsheet
  53. 53. Real Life Challenges  About 800 stores  2 Major Manufacturing Points  50 Warehouses Pain points: Shipping Manufacturing Scheduling
  54. 54. What We Can Do?  Pull in the Point of Sales Data  Build Out a Centralized Repository of Data  Analysis to Predict Inventory  Pre-Fill out Store Inventory Forms
  55. 55. If you can relate to any of the challenges you see here today come visit us! Prophix Software Jet Reports Microsoft PowerPivot Tableau Desktop
  56. 56. Microsoft Dynamics GP 2013 Year End Procedures Best Practices
  57. 57. Module Impacted Closing Routine Sales Order Processing Y N Purchase Order Processing Y Optional N Inventory Y N Receivables Y Y Payables Y Y Analytical Accounting Y N Fixed Assets Y N General Ledger Y N Canadian Payroll Y N
  58. 58. Inventory When The Inventory module should be closed at the end of your Fiscal year, before any new transactions that would affect inventory quantities are posted What does the year end close process do and/or affect? • • • • Transfers all summarized current-year Quantity, Cost and Sales amounts to last-year for the Items for which you have been keeping summarized Sales History Updates each Item’s Beginning Quantity from the Quantity on Hand at each site Zeros the Quantity Sold field in the Item Quantities Maintenance (Cards - Inventory – Quantities/Sites) for each Site Gives you the option to: Remove Discontinued Items, Remove Sold Receipts, Remove Sold Lot Attributes, and Update Item’s Standard Cost What steps should I take to close the year? • Enter and post all Purchase Order Processing, Invoicing/Sales Order Processing, and Inventory transactions for the current year – the steps..
  59. 59. Receivables Management Year End Payables and Receivables – to close or not to close? When • The Calendar Year end close should be done at the end of the calendar year prior to posting any transactions in the next calendar year • The Fiscal Year end close should be done at the end of the fiscal year prior to posting any transactions in the next fiscal year What does the year end close process do and/or affect? The Calendar Year end close clears the Calendar Year-to-Date Finance Charges and moves them to the Last Year Calendar field in Customer Finance Charge Summary (Cards – Sales – Summary – Finance Charges) The Fiscal Year end close transfers all amounts other than the Calendar YTD Finance Charge amount to the Last Year column in Customer Summary using the Amounts Since Last Closed View (Cards – Sales – Summary) What steps should I take to close the year?
  60. 60. Payables Management Year End When should the Year End Close be done? • The Calendar Year End Close Routine should be run at the end of the Calendar year prior to posting transactions in the next Calendar year – Not necessary used more for 1099 filing. (US) • The Fiscal Year End Close Routine should be run at the end of the Fiscal year prior to posting transactions in the next Fiscal year What does the Year End Close Process do? • The Calendar Year End Close process transfers the 1099 Amounts from the Year to Date column to the Last Year column in the Amounts Since Last Close view in the Vendor Yearly Summary window • The Fiscal Year End Close Process transfers all other amounts from the Year to Date column to the Last Year column in the Amounts Since Last Close view What steps should I take to close the year? • • • • • • Post all transactions for the current year Make sure transactions for the new year are saved, not posted ***** Print the Vendor Period Analysis Report. Make a backup that is named "Pre Year-End." Close the fiscal year. Close the fiscal periods. Make a backup that is named "Post Year-End.“
  61. 61. Fixed Assets Year End Close When should the Year End Close be done? • The Fixed Assets Year End Close should be run after you close Payables Management, but before you close the General Ledger • You can close each book separately, but you must close all books before you can do any processing in Fixed Assets for the new year What does the Year End Close process do? • In the Asset General Information Window (Cards | Fixed Assets | General): • The YTD Maintenance amount is cleared from the Expand last Maintenance Date Window • The Quantity is copied to the Begin Quantity field in the Expand Quantity Window • In the Asset Book Window (Cards | Fixed Assets | Book): • The YTD Depreciation Amount is cleared • Cost Basis is copied to Begin Year Cost field • Life to Date Depreciation is copied to Begin Reserve field • Salvage Value is copied to Begin Salvage field • The Current Fiscal Year is increased for each closed book What steps should I take to close the year? You must depreciate all assets through the last day of the current FA year before you close the year Print all the reports that you will need for the year you are closing Make a backup
  62. 62. Analytical Accounting Year End AA Year End Closing Procedures and FAQ When the year-end close process is run for General Ledger in Microsoft Dynamics GP, it automatically moves the Analytical Accounting transactions from the AAG30000 historical tables to the AAG40000 series tables. There is no separate closing procedure that must be run in Analytical Accounting. You may select which dimensions that you want to be consolidated during the year-end process. In General Ledger, balance sheet dimensions will roll forward, and P&L dimensions will close to Retained Earnings. In Analytical Accounting, Balance Brought Forward entries are created in the AAG30000 tables for those dimensions that were marked to be included in the year-end process, and then the detail is moved to the AAG40000 series tables. With Dynamics GP 2010 and Dynamics GP 10.0 SP2 or later there is an Analytical Accounting year end close option This option enables balance brought forward entries on dimensions Analytical Accounting data closes with General Ledger regardless of whether this option is marked
  63. 63. Analytical Accounting Year End  What are some important points to remember?  Revised KB960356 : “The year-end close procedures for Analytical Accounting”  New scripts to verify AA data  Management Reporter (Data Mart) reads from AA tables  Make sure AA is installed and enabled on workstation where GL is being closed!
  64. 64. General Ledger Year End Close General Ledger Year End Close What does the Year End Close process do? • • • • • Closes out P&L accounts Balance sheet accounts are updated with the beginning balance in the new year R/E earnings are updated Moves all open year transactions from GL20000 to GL30000 The Fiscal Period tables are updated to mark the year that you are closing as historical – When should I close the year? • Basically anytime after your fiscal year end. GP allows you to post to a closed year so why wait for final adjustments • GP only allows you to post to one closed year so if you know that you will never post back two years – close the year • If you need to run financial statements at the end of your 1 st period before final adjustments then close the year • Balance forwards will not roll forward to the Balance Sheet accounts until your close the year.
  65. 65. General Ledger Year End Close General Ledger Year End Close – What steps should I take to close the year? • • GL Year End Procedures and FAQ (KB 888003) What are some important points to remember? • Remember to make restorable backups • Check Account setup to ensure correct posting type – Balance Sheet vs P&L • Make sure that you have enough free space on the server to allow for the GL20000 table to double in size • Perform the Year End Close at the server • Have all other users out of Dynamics GP when you perform the year end close
  66. 66. General Ledger Year End Close  What are some important points to remember?  Issue with Divisional Retained Earnings checkbox does not update GL40000 table if marked and unmarked  Fixed in GP 2013  Microsoft Dynamics GP 2013     Maintain inactive accounts in YEC window Progress bar in YEC window Unit Accounts have option to clear balance during YEC New Features video: General Ledger https://mbs.microsoft.com/customersource/documentat ion/userguides/MDGP2013_TechnicalReadiness
  67. 67. Additional Resources     Blog https://community.dynamics.com/product/gp/gptechnical/b/dy namicsgp/default.aspx Year-end update on CustomerSource https://mbs.microsoft.com/customersource/downloads/taxupd ates Microsoft Dynamics Support https://mbs.microsoft.com/support/newstart.aspx Microsoft Dynamics Community https://community.dynamics.com/default.aspx
  68. 68. Thank you for spending the morning with the team at Encore!

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