MICROSOFT WORDTO OPEN AN APPLICATION FROM THE ‘START BUTTON’(USING THE MOUSE)      1. Click ‘start’ on the taskbar. This i...
WAYS OF OPENING NEW BLANK DOCUMENT –USING THE MOUSE   1. Click file and then click new command which displays new document...
NEXT PRESENTATION – FORMATTING BAR – Formatting Bar contains options or icons that will enable us toformat a text document...
And (6) Multiple.The first 3 (three) can be activated from the keyboard. To activate line spacing, click Paragraph Command...
USING BACK-SPACE KEY1. To delete a Text character by character, let the cursor blink at the end of the Text and then press...
4. If you like to use the usual 1,2,3 then click OK. If you want to use another Format like ABC, abc, or   Roman figures, ...
CREATING COLUMNS BEFORE TYPING1. Before you start typing your document, click on “Format” menu and in the pull-down, click...
3. Below the highlighted word and Text, a list of suggestions is supplied. If any word in the suggestion fits   the intend...
To activate “Page Set-up” dialog box, click file menu and in the pull-down commands, click on “Page Set-up”        or pres...
1. Press F12 on the keyboard, or    2. Press the Alt key, F and A one after the other or    3. Hold down the Ctrl key and ...
NOTE: Alternatively, you can also click into a flash drive by sending to it or copying and pasting the file. To send thefi...
These are Texts that appear repeatedly at the Top and Bottom of every Page of a document. The one that appear atthe Top ar...
2. Slide into the sub-menu and click “Envelopes and Labels” This takes you to “Envelopes and Labels” dialog       box.    ...
4. Click Properties on top right of the print dialog box, which takes you to Microsoft Office document Writer         Prop...
7.                    PETER                 29 YEARS           M                   O8O267861             7, ONU STREET8.  ...
1. Select the range      2. Click and cut icon on the standard toolbar.      3. Move to a new location and then click “pas...
EMOVING AROUND WORKSHEETThere are many ways to move around the worksheet. You can use the arrow key to move one cell at a ...
1. Click the worksheet you want to move, then press and hold-down mouse button and a little white paper       with a down ...
6.    App Maximize            ALT+F107.    App Restore             ALT+F58.    Apply Heading1          ALT+CTRL+19.    App...
69.    Go Back                        SHIFT+F5 or ALT+CTRL+Z70.    Go To                          CTRL+G or F571.    Grow ...
132.   Para Up Extend           CTRL+SHIFT+UP133.   Paste                    CTRL+V or SHIFT+INSERT134.   Paste Format    ...
195.   Unlink Fields        CTRL+6 or CTRL+SHIFT+F9196.   Unlock Fields        CTRL+4 or CTRL+SHIFT+F11197.   Update Auto ...
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Emmylet computer training hand book

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Emmylet computer training hand book

  1. 1. MICROSOFT WORDTO OPEN AN APPLICATION FROM THE ‘START BUTTON’(USING THE MOUSE) 1. Click ‘start’ on the taskbar. This invokes a pull-up menu called “start menu” 2. Rest the pointer on all programs. Slide horizontally right into the displayed sub-menu. 3. Move and rest pointer on “Microsoft office” and slide right into the sub-menu. 4. Move mouse pointer to Microsoft word and click and the application opens.(USING THE KEYBOARD) 1. Press the Window key or hold down the ctrl key and press Esc (Escape key) and release your finger from the keys. Either of the above will display the “start menu” 2. Press ‘Down Arrow’ key to move to “All Programs” then press ‘Right Arrow’ key to display the sub-menu. 3. Press ‘Down Arrow’ key to move to “Microsoft office” and press ‘Right Arrow’ key to display the sub-menu. 4. Press ‘Down Arrow’ to move to ‘Microsoft word’ and then press “Enter key” for the application to open.THREE WAYS TO OPEN AN APPLICATION FROM THE DESKTOP. 1. Click on the application (Microsoft word) icon and then press “Enter key” and the application opens. 2. Double click on the application icon and the application opens. 3. Right click on the application icon and click “open” on the pop-menu.PARTS OF MICROSOFT WORD EDITING SCREEN 1. TITLE BAR: - contains the name of the application (Microsoft Word) and the current file (Document 1 or 2) we are using. Title bar menu include – File, Edit, View, Insert, Format Tools Table, Window, Help. 2. To minimize an application from the keyboard, press the Alt key, Space bar and N one after the other or hold down Window key and press DUSING THE KEYBOARD TO MAXIMIZE AN APPLICATIONTo maximize an application when it is minimized, using the key board, hold down the Alt key and press Tab key. Torestore an application using the keyboard, press Alt key, Space bar and R, or hold down the Alt key and pressF10(Alt + F10)MAXIMIZING AN APPLICATIONTo maximize an application when it is restored, using the keyboard, press the Alt key, Space-bar and X.
  2. 2. WAYS OF OPENING NEW BLANK DOCUMENT –USING THE MOUSE 1. Click file and then click new command which displays new document dialog box on the right side of the screen under new, click blank document wolhen the pointer turns to human hand and a new blank document opens. 2. Click the icon and the Standard Toolbar appear and a new blank document opens. USING THE KEYBOARD 1. Hold down Ctrl key and press N. 2. Press Alt key, F and N one after the other, which displays “New Document” dialog box at the right hand side of the screen – with “Blank Document” highlighted. Press enter key for it to open CLOSING A NEW BLANK DOCUMENT USING THE MOUSE Ways of closing new Blank Document. 1. Click the close button at the extreme right on menu bar. 2. Click file menu and then click close. USING KEYBOARD 1. Hold down the Ctrl key and press W (Ctrl + W) 2. Hold down the Ctrl key and press F4 (Ctrl + F4) 3. Press Alt key, F and C one after the other. NEXT PRESENTATION AFTER MICROSOFT WORD – DOCUMENT 1. It contains the name of the current file and the application we are using. Example Microsoft Word, Excel, Corel Draw etc. TITLE BAR contains the following, earlier listed – such as File, Edit, View, Insert, Format, Tools, Table, Window, Help. NEXT PRESENTATION AFTER TITLE BAR is STANDARD TOOL B AR. To identify this presentation at any point in time, will find scissors icon among other icons displayed. The Standard Tool Bar contains list of available icons which represents……………………… and are used for “quick launch”. Example, Spelling and Grammar. Assuming the spelling of launch is incorrect or wrongly spelt, you can use the “quick-launch” to ascertain its correctness.
  3. 3. NEXT PRESENTATION – FORMATTING BAR – Formatting Bar contains options or icons that will enable us toformat a text document such as B I U (B stands for Bold, I, for Italics and U, for Underline. Etc. Vertical Ruleris found on the Left side of the screen and it is used for measuring height of the document. To activate theRuler.1. Click “New Menu” and then click “View Menu” and then click Ruler. Vertical Scroll Bar is located on the extreme Right of the screen. It is used to scroll or move the screen either up or down. Horizontal scroll can be seen or found at the bottom, just before the “Drawing Tool Bar”. The “Drawing Tool Bar is used to move either to the Left or Right of the page.DRAWING TOOL BAR – contains options or icons that enable us to draw objects.STATUS BAR – displays the status of the document such as Page, Columns, Lines, etc.TASK BAR – displays the “START BUTTON’, the Date/Time and other features.DRAWING TOOL BAR – contains colors – four (4) in all. There are 4(four) types of colors in Microsoft Word.Three(3) of these colors are found on the Drawing Tool Bar and they are (1) Fill Color (2) Line Color and(3)Font Color. The 4th(fourth) or other Color is known as the Background Color which can be found or seenunder “Format Menu”FORMATTING BAR – contains the following. Example, Times Roman, Tahoma, etc. Next to that you havethe Font Size, 12,14,16,18,20, etcTHREE KEYS TO DELETE NEW HIGHLIGHTED WORD – (1)Back-space, (2)Delete, and (3)Space-bar. (Note,Space-bar is the longest key on the Keyboard. Bold, Underline, Centre, change the Font size and apply coloron the Text before typing.USING THE KEYBOARD1. To change the Font from the Keyboard, hold down both Ctrl and Shift and press F which highlight the Font. Type the Font you want to change. (Example, Times Roman – Tahoma) to. As you type the first three(3) letters, the Font will display, then press “ Enter Key”.2. To change the Font size from the Keyboard, hold down both Ctrl and Shift and press P which highlight the Font size. Example 15(fifteen) on the Numeric Key Pad and press “Enter Key”.Alternatively, hold down the Ctrl key and press the curly bracket at the far Right of the letter “P” until youget to the Font size you want then release your hands. To decrease the Font size, hold down the Ctrl keyand press the curly bracket on the immediate Right of Letter “P”LINE SPACING – Six (6) Line spacing are the line between a document. There are six (6) line spacing typeswhich include – 1. Single (Ctrl + 1) (2) 1.5 lines ( Ctrl + 5) (3) Double (Ctrl + 2) (4) At Least, (5) Exactly,
  4. 4. And (6) Multiple.The first 3 (three) can be activated from the keyboard. To activate line spacing, click Paragraph Command,which takes you to Paragraph dialog box. In this dialog box, open the arrow in line spacing and select theone you want. Example, single/one line spacing and then click OK.SELECTING THE MARGINSThere are 4 (four) margins, TOP, BOTTOM, LEFT and RIGHT. To set margins, click file menu and on the drop-down, click page set-up, which takes you to page set-up dialog box from the keyboard, press the Alt key, Fand U one after the other.In page set-up dialog box, click margins and then specify the margins and click OK. You can also use the tab-key move from one margin to the other. Top margin is always highlighted. Type in the new margin andpress tab-key to move to bottom margin which will be highlighted also.DEFAULT MARGINSThe default margins are 1” – Bottom, Left – 1.25”, Right – 1.25”RE-SET –Top – 0.57”, Bottom – 0.49”, Left – 0.89”, and Right – 0.57”TO COPY AND PASTE – Coping and Pasting. To copy, means to duplicate.1. Highlight the Text you want to copy.2. Click copy icon on “Standard Toolbar” or hold down Ctrl key and press C (Ctrl + C)3. Move pointer to a new location (destination) and click to display the insertion. Point cursor to copy and click.4. Click “Paste” icon on the “Standard Toolbar” or hold down Ctrl key and press V (Ctrl +V). Alt + F4 is to close an application.DELETING A HIGHLIGHTED (SELECTED) TEXT1. Select the Text you want to delect.2. Press the “delete key” or back-spaceDELETING A NON-HIGHLIGHTED(UNSELECTED) TEXT.1. There are two keys used for deleting unselected Text. (a) Delete key and (b) Back-space key.
  5. 5. USING BACK-SPACE KEY1. To delete a Text character by character, let the cursor blink at the end of the Text and then press the back-space key to delete or erase.2. To delete the Text at once, hold down the Ctrl key and press back-space.Note: The cursor must blink at the end of the word or TextUSING THE DELETE KEY1. Let the cursor blink at the beginning of the Text/Word and press and press delete key to delete the Text character by character from Left to Right.2. To delete the Text at once a cursor is blinking at the beginning, hold down Ctrl key and press delete keyCOPING AND PASTINGTo cut - from the keyboard – Ctrl + X is used to cut via the keyboard. Ctrl + V is to paste, using thekeyboard. 1. TO CHANGE FROM DEFAULT FONT TO MONO TYPE CORSIVA 2. CHANGE FROM THE DEFAULT FONT SIZE TO K POINTSINSERTING PAGE NUMBERS1. Click “Insert menu” and click “Page Number” command. This takes you to “Page Numbers” dialog box.2. In “Page Numbers” dialog box, open the arrow in “position” and select the position you want the page to appear. Either Top of the Page (Header) or “Bottom” of Page (Footer). The latter is the default position.3. Open the arrow in alignment and select the side where you want to insert the number – Right (which is the default) Left, Centre, etc.
  6. 6. 4. If you like to use the usual 1,2,3 then click OK. If you want to use another Format like ABC, abc, or Roman figures, then click “Format” at the bottom Left. This takes you to “Page/Numbering dialog box.5. In “Page/Numbering Format dialog box, open the arrow in “Numbering Format and select the Numbering format of your choice and then click OK. This takes you back to Page dialog box. Click on OK and P/Numbering is inserted.APPLY BULLET AND NUMBERINGBullets are characters or symbols used in listing items in a Page. Bullets can be applied before and aftertyping.TO APPLY BULLETS BEFORE TYPING1. Click Format menu and click Bullets and Numbering or press Alt key, O and B one after the other on the keyboard, then it takes you to Bullets and Numbering dialog box.2. In this dialog box, click Bulleted on top which displays different boxes of Bullets. Select any Bullet of your choice and click OK. A Bullet appear on a page with the cursor blinking in front of it. Type your Text and press enter and another Bullet appear below.1. Click Format menu and in the drop-down lists, click Bullets and Numbering, which takes you to Bullets and Numbering dialog box.2. In this dialog box, click any Bullet box of your choice and click OK. Bullets are inserted in all the Texts..NUMBERING – Same procedure with Bullets.CREATING COLUMN IN A DOCUMENTYou can create a number of columns in a document as we do have them in Newspapers and Magazines.Columns can be created before and after typing.
  7. 7. CREATING COLUMNS BEFORE TYPING1. Before you start typing your document, click on “Format” menu and in the pull-down, click columns or press the Alt key, O and C one after the other on the keyboard. Either of the above will activate the “Columns” dialog box.2. In “Columns” dialog box, click on the columns pre-set you want i.e. two (2) or three (3) to put lines between the columns, check line between and click OK. As you start typing your document it will appear according to the number of columns you have pre-set.CREATING COLUMNS AFTER TYPINGSame process as above.TO DROP-CAP1. Let the cursor blink either behind the first letter that begins the document or in front. Example, |S| ome, You may also highlight the letter.2. Click “Format menu” and in the pull-down command, click “Drop Cap” which takes you to “Drop-Cap” dialog box.or3. In “Drop-Cap” dialog box, click the middle box named “Dropped”4. Make the lines to drop to be 2,3, or 4 and click OK.TO ACTIVATE THE “DROP-CAP” dialog box using the keyboard, press Alt key, O and D (Alt + 0 +D)SPELL CHECKING A DOCUMENT1. Move to the beginning of the document.2. Click on “Spelling and Grammar” icon on the “Standard Toolbar” or click “Tools” menu and click “Spelling and Grammar” command. From the keyboard, simply press F7. Any of the above steps will take you to “Spelling “ and “Grammar” dialog box. In this dialog box, a word that is not found in Microsoft word dictionary is highlighted in Red while a “Grammar” error is highlighted in Green.
  8. 8. 3. Below the highlighted word and Text, a list of suggestions is supplied. If any word in the suggestion fits the intended word, click on it and click on change tab on the Right side of the dialog box.4. If the highlighted word is the one you want then click ignore tab5. Click on “ignore all” tab if you want the word to be ignored as it is throughout the document.PASSWORDWHAT IS A PASSWORDA password is a secret code assigned to protect a file other than the file name, so that unauthorized userscannot have access to the file or document. A password is made up of characters and symbols.NOTE: Please ensure that you always remember the password that you use. You are however advised tokeep proper records of your password.HOW TO PASSWORD A FILETo password your file either before or after you have saved your file, you have you have to do it from “SaveAs” dialog box.Activate “Save As” dialog box and click “Tools” at the top Right corner or Bottom Left in Microsoft Office2007. In the pull-down menu, click “Security Options” or “General Options. In the dialog box that displays,type in the “password” to open “column” and click OK. In the confirmed password dialog box, re-type thesame password and click OK. Finally, click, the “Safe tab” and the file tab and the file is now protected by apassword. Whenever you want to open the file, the computer prompt you for a password.SPECIFY PAGE SET-UPPage Set-up consists of margins, paper/size and orientation.TO ACTIVATE PAGE SET-UP
  9. 9. To activate “Page Set-up” dialog box, click file menu and in the pull-down commands, click on “Page Set-up” or press Alt key, F and U one after the other on the keyboard. (Alt + F + U) SET THE FOLLOWING DEFAULT MARGINS TO REFLECT NEW MARGINS (BEFORE – TOP = 1’, BOTTOM = 1’, LEFT = 1.25” , RIGHT = 1.25” (NOW – TOP – 0.57’, BOTTOM = 0.48’, LEFT – 0.89’, AND RIGHT – 0.67’ A Margin is the distance from the edge (border) of the paper to where the Text begins and ends. There are four(4) margin types: Top, Bottom, Left and Right. Their default size are Top = 1’, Bottom = 1’, Left = 1.25” and Right = 1.25”. EFFECT THE FOLLOWING MARGINS – Top = 0.57”, Bottom = 0.48”, Left = 0.89”, Right = 0.67” PAPER SIZE: - (1) A4, (2) Letter, (3) Legal, and (4) Tabloid (Alt, F, U)ORIENTATION: Orientation is the position of the paper either verticallyor horizontally. When the paper stands vertically, it is called“PORTRAIT” and this is the default orientation in the Microsoft Word.But when the paper stands horizontally, this is known as “Landscape”and this is known as default in Microsoft Power Point.SAVING A FILE: To save a file means to store it into the memory of the computer. To save your file, you have to doso in “Save As” dialog box.There are several ways to activate the “Save As” dialog box. You can either use the mouse or keyboard.USING THE MOUSE 1. Click file menu and in the pull-down, click “Save” command, which takes you to “Save” dialog box or icon on the Standard Toolbar.USING THE KEYBOARD
  10. 10. 1. Press F12 on the keyboard, or 2. Press the Alt key, F and A one after the other or 3. Hold down the Ctrl key and press S(Ctrl + S) In “Save As” dialog box, type in the name you want to use to save the file in the “file name” column and do any of the following to save the file. a. Click the “Save” tab b. Press Enter key c. Hold down the Alt key and press S (Alt + S)SAVING INTO A REMOVABLE STORAGE DEVICE(EXAMPLE, FLASH DRIVE) USB – UNIVERSAL SAVING BOARD.OPENING OF FILE 1. To view your file which you have saved earlier, you can use either the mouse of keyboard to activate the “OPEN” dialog box.USING THE MOUSE 1. Click “file” menu and click “open” command on the pull-down or 2. Click on the “open” icon (a yellow label) that is the second icon on the standard toolbar.USING THE KEYBOARD 1. Press the Alt key, F and O (Alt + F + O) one after the other or 2. Hold down the Ctrl key and press O (Ctrl + O) or 3. Hold down the Ctrl key and press F12,(Ctrl + F12) In “open” dialog box, type in the file name where the cursor is already blinking and click “open” tab or press enter key. Alternatively, you can scroll and select your file name and then “open” tab or press enter key.HOW TO SAVE INTO A FLASH DRIVEYou can save direct into the “Flash Drive” 1. Plug the “Flash Drive” into the UNIVERSAL SAVING BOARD (USB) slot. 2. Make sure the computer reads device (to do this, open “MY COMPUTER” and check for the device is there. 3. Activate “Save As” dialog box and open the arrow in “MY DOCUMENT” and click the device and click the device(FLASH DRIVE) so that the name now appears in the “SAVE IN” field.
  11. 11. NOTE: Alternatively, you can also click into a flash drive by sending to it or copying and pasting the file. To send thefile, open “MY DOCUMENT” and Right click on the file and on the pop-up menu, rest mouse pointer on “SEND TO”and slide into the sub-menu and click on storage device.TO COPY AND PASTE, right click on the file iiord.rn “MY DOCUMENT” and click “COPY” on the pop-up menu, opentheFlash Drive and Right click on the blank and then click Paste on the pop-up menu.CHANGE CASEThere are 5(five) change in Microsoft Word. They are: (1) Sentence Case, (2) Lower Case, (3) UPPER CASE, (4) TitleCase and (5) tOGGLE Case.To activate the Change Case dialog box, click Format menu and click “CHANGE CASE” command. This takes you toChange Case dialog box. In this dialog box, select the Case you want and click OK. 1. Sentence Case: This is when the first letter of the word that begins the sentence appears in upper case, while the rest appear in lower case. Example, The boy is running to school.. 2. Lower Case: This is when all words in a document appear in small letter. Example, the boy is running to school. 3. UPPER CASE: This is when all the words in a document appear in CAPITAL letter. Example, THE BOY IS RUNNING TO SCHOOL. 4. Title Case: This is when the first the first letter of each word in a document appears in UPPER Case and others appear in lower case. Example, The Boy Is Running To School. 5. tOGGLE Case: This is the direct opposite of the Title case whereby the first letter of each word appears in small letter and others appear in CAPITAL letter. Example, tHE bOY iS Running tO School. The resultant effect of the Shift + F3 is to change and the case affected are the Lower, Title, and UPPER in that order.NOTE: Alt key activate the menu bar.SUPERSCRIPTSuperscript – 45(2) :- FORMAT – FONT – SUPERSCRIPTCtrl + Shift (plus-minus)Subscript - 452HEADER AND FOOTER
  12. 12. These are Texts that appear repeatedly at the Top and Bottom of every Page of a document. The one that appear atthe Top are called “HEADER” and the ones that appear at the Bottom are called “FOOTER”. To activate the“HEADER” and “FOOTER” click view menu and click “HEADER” and “FOOTER”. To do it from the keyboard, press Altkey, V and H (Alt + V + H) one after the other on the keyboard. Type the “HEADER” where the cursor is blinking andclick “Switch” between “HEADER” and “FOOTER” icon on the floating toolbar, which comes with the “HEADER” and“FOOTER” and the “FOOTER” is displayed below. Type the “FOOTER” and click close on the floating toolbar or pressAlt key + V + H (Alt + V + H).REPLACING A WORD WITH ANOTHER WORD THROUGHOUT THE DOCUMENTAfter typing your document and realize that you need to replace a particular word (example, James with Peter) withanother word (James) throughout the entire document, then follow the steps below:- (1) Highlight (select) theentire document. Hold down Ctrl key and press A (Ctrl + A). (2) Click “Edit” menu and click replace or hold down Ctrlkey and press H (Ctrl + H). This takes you to “FIND” and “REPLACE” dialog box. (3) Type the word to, in the “FINDWHAT” column. Then click the “REPLACE WITH” column to display the cursor. (4) Type in the word you want toreplace the password with and click “REPLACE ALL”. A dialog box appears saying that Word has finished searchingthe selection. It will ask you if you want Word to the reminder of the document. Click “NO” and then click closebutton.WORKING WITH TABLEA table is formed by grid lines that run vertically and horizontally which also inter-set the vertical lines form thecolumns, while the horizontal grids form the rows. The inter-section of the vertical and horizontal grid lines formthe cells.INSERTING A TABLE – To insert a table, follow the steps below (1) Click table menu and rest pointer on insert.Slide straight horizontally into the sub-menu and click “TABLE” or press Alt A, I, T one after the other on thekeyboard. This invokes “INSERT TABLE” dialog box. (2) In this dialog box, specify the number the number of columnsand rows and click OK.INSERTING MORE COLUMNS AND ROWSIn a table, columns are inserted either to Right or Left, while rows are inserted above or below. To insert a column,or row depends on where then cursor is blinking.TO INSERT COLUMNS USING THE MOUSETo insert column to the Left, follow the steps below: (1) Click table menu and rest pointer on insert. (2) Slidestraight horizontally into the sub-menu and click “Columns”.ADDRESSING THE ENVELOPES 1. Click tools menu and rest pointer on “Letters and Mailing”
  13. 13. 2. Slide into the sub-menu and click “Envelopes and Labels” This takes you to “Envelopes and Labels” dialog box. 3. In this dialog box, under “Delivery Address”, type in the Name and Address of the recipient. 4. Type in the Sender’s Name and Address under “Return Address”. If you don’t want the Sender’s Name and Address to be printed, then check “Omit”. 5. Insert the envelope on the printer, making sure the Sender’s side (that is where you seal and open the envelope) faces down. Then click “ print” on the right side of the dialog box. 6. If you like to add design to the border of the envelope, click format menu and click “Borders and Shading” which takes you to its dialog box. 7. In “Borders and Shading” dialog box, click “Page and Border” on top. Open the little arrow in Art and select any design you want and then click OK.INSERTING GRAPHICSGraphics are part of document production. To insert graphics follow the steps below. 1. Click insert menu and rest pointer on picture, slide into the sub-menu and clip “Clip Art”, this takes you to its dialog box. 2. Type in the name of the item you are searching for in the “Search For” column and then click “GO” or press enter key 3. Several bones of picture of the item you are searching for is displayed. Click the one you want and the picture is inserted on the page. Click close button in “Clip Art”. 4. In order for you to be able to move the picture, you must text-wrap it. To text-wrap, click “text-wrapping” icon on the floating toolbar which usually appear once the picture is highlighted (clicked). Alternatively, after clicking the picture, click on “DRAW” menu and then rest pointer on “Text `Wrapping”, slide right into the sub-menu click “In front of the Text”. Now you can move the picture to whereever you want to.TO PRINT A DOCUMENTAfter typing your document and you want to print it out, then follow the steps below:- 1. Click file menu and click “Print”, on the pull-down command which takes you to “PRINT” dialog box. To activate the print dialog box from the keyboard, hold down Ctrl key and press Alt + F + P one after the other. 2. Under printer at the top left of the “Print”, dialog box, open the arrow in name and select the name of the printer connected to your system. 3. Under “Page Range”, there are three(3) things that you need to do. They are: (a) All, (b) Current Page and (c) Pages. These are explained below. (a) “All” - if you have 2 (two) or more pages in your document and you want to print all, then click “All” (b) Current Page”, but if you want to print a particular page, say page 4 ( four) for instance, then go to that page and click, so that the cursor is displayed and blinking. Then check “Current Page” (c) Pages - If however you want to print some selected pages, then check “Pages” and then list them accordingly in the column like this – 1, 3, 7, 10 – 15.
  14. 14. 4. Click Properties on top right of the print dialog box, which takes you to Microsoft Office document Writer Properties. Open the arrow under Page Size and select the paper size you have in your printing machine (printer) then click OK in print dialog box and the machine (printer) starts printing.NOTE: It is advisable to print preview your document before printing. Click file menu and click “Print Preview” orhold down the Ctrl key and press F2 (Ctrl + F2). After adjustment, click or press Ctrl + F2 again to return you tonormal screen.TO SCAN A DOCUMENT/PICTURE 1. Place the picture or document on the scanner facing down. 2. Open Corel draw application and then click file menu. 3. On the drop down list, rest pointer on “Acquire Image” and wait for the picture or document to display. 4. On the right side of the screen, simple mode is active. 1. Select Source:- Photo (color), Magazine, Newspaper ( B & W – Black and White) document (gray scale)Display Preview Image – click to Preview Destination. Open the arrow and select what is on the box. 5. Wait while the picture or document scans. Scanned document appears on the page. You may re-size it if 6. you want.EXCEL PROGRAM - PROPERTIES – NAME BOX, CELL ADDRESS/REFERENCE,NEW WORK SHEET(As soon as ithighlighted – that is to the left, use Alt key + I + W to insert.INSERTING MORE WORKSHEET 1. Insert menu and click worksheet. 2. Press Alt + I + W and hold down the shift key and press F11 to for example add more worksheet say from 4 to sheet 15.EXAMPLE 1.-S/N NAMES AGE SEX PHONE ADDRESS1. BENSON 35 YEARS M O8O56472 5,AKO STREET2. KATE 4O YEARS F O7O34567 2,UFOR STREET3. MERCY 42 YEARS F O8O32561 7, UKO STREET4. JOY JOY YEARS F O8187654 15, UZOR STREET5. SOPHIA 27 YEARS F O8O34567 1O, AFE STREET6. GLORY 32 YEARS F O8O51664 27, OMA STREET
  15. 15. 7. PETER 29 YEARS M O8O267861 7, ONU STREET8. DAVID 30 YEARS M O7O551372 5, OTOR STREET9. MOSES 33 YEARS M 0817621541 29, MAMUS STR.1O. JULIUS 41 YEARS M O8O231056 17, EJIRO STREETHIDING AND UNHIDINGA RANGEA range is the selection of two or more cells in the worksheet.TO COPY A RANGE 1. First highlight the range. 2. Place pointer inside the range and right click on the pop-up menu. Then click a new location where you want to copy the range to. Then right click on cell and on the pop-up menu, click paste to remove to the dashed lines moving round the range, press esc key.USING THE KEYBOARD TO COPY 1. Highlight the range you want to copy. 2. Hold down the Ctrl key and press letter C. 3. Move to the location where you want to copy the range to. 4. Hold down the 5. Ctrl key and press V (Ctrl + V).TO MOVE A RANGE 1. Highlight the range you want to move to. 2. Place pointer on the line and let it change to 4 (four) cardinal arrow which looks like star. 3. Once it changes to star, press and hold down mouse button and draw to where you are moving to and release your finger from the mouse.SELECTING A RANGE 1. Select the range. 2. Place pointer on the line and let it turn to four (4) cardinal arrow, then press and hold down right mouse button and drag to a new location and release your finger from the mouse and on the pop-up menu that displays, click “move here”CUT AND PASTE
  16. 16. 1. Select the range 2. Click and cut icon on the standard toolbar. 3. Move to a new location and then click “paste” icon on standard toolbar.SHRINKING TO FITWRAPING CELL (WRAP CELL). - Wrap Text - Shrink to fit - Merge CellTO ROTATE CELLAlt, 0, E will activate format cell dialog boxNOTE: Column means width.Row stands for height.S/N NAMES BASIC TRANS FEEDING HOUSING MEDICAL TOTAL TAX GROSS ANNUAL SALARY A(7%) A(6%) A(5%) A(8%) ALLOW (2%) PAY PAY1. AKPOTU 25000 =C2*7% =C2*6% =C2*5% =C2*8% =C2*2%2. OJAKOVO 180003. OKOTIE 16OOO4. EMONENA 2OOOO5. ALFRED 148OO6. SOLOMON 17OOO7. JOSEPH 21OOO8. AUSTEN 19OOO9. MADUKA 15OOO1O. OLOWOKER 225OO
  17. 17. EMOVING AROUND WORKSHEETThere are many ways to move around the worksheet. You can use the arrow key to move one cell at a time. Youcan also use key combinations quickly move around the worksheet. You can navigate around the worksheet withthe following arrow key combination. PRESS TO MOVE 1. Right Arrow Moves right one cell 2. Left Arrow Moves one cell left 3. Up Arrow Moves one cell up 4. Down Arrow Moves one cell down 5. Home key Moves to the beginning of the row 6. Ctrl Right Arrow Moves to the end of a column heading 7. Ctrl Left Arrow Moves to the beginning of a column heading 8. Ctrl + Home Moves to the first cell in the worksheet. (A1) 9. Ctrl + END To move cell containing data on a row 10. Page-Up Scrolled a page at a time 11. Page-down Scrolled down a page at a time 12. Tab key Moves right to a selection. 13. Shift + Tab Moves Left through the selection 14. Alt + Page Down Moves Right one screen 15. F5 Takes you to go to dialog boxMOVING BETWEEN WORKSHEETSSuppose all the sheets to inventory are stored in one work book, before you make changes to these sheets, you willneed to move from sheet to sheet to find the sheet you want to view or change. You can use a Tab-scrolling buttonsto move between worksheet. The Tab scrolling buttons are the four buttons that appear to the left of the sheet bar. 1. Click on any of the Tab-scrolling button. To have worksheet, scroll in the direction of the arrow button. 2. Click on Tab worksheet you want to work with in order to display that worksheetARRANGING THE WORKSHEET SERIALLY
  18. 18. 1. Click the worksheet you want to move, then press and hold-down mouse button and a little white paper with a down pointing arrow to the Left side of it appear. Move it to where is suppose to be, using the down pointing arrow to gauge the position, then release mouse button. For example, to arrange sheet 4, click sheet 4 and then press and hold down Left mouse button and as the plain white paper and the down pointing arrow appear, move it until the arrow gets to the front of sheet 3 (Right side) then release Left mouse buttonRE-NAMING WORKSHEET 1. Right click on the worksheet you want to re-name. Example, Sheet 5 2. Click re-name on the pop-up menu and then type the new name, then press enter key deleting the worksheet. Right click on the worksheet you want to delete. 3. Click delete on the pop-up menu and the worksheet will be deleted.PROTECTING A WORKSHEETTo protect a worksheet follow the steps below:- 1. Click tools menu and rest pointer on protection, slide right into the sub-menu and click protect sheet, which takes you to its dialog box. 2. Type in the password you can always remember, where a cursor is blinking. Under password on protect worksheet, which usually appears in either asterisk or dot, then click OK 3. A confirmed password dialog box appear. Re-enter the same password and click OK.TO UN-PROTECT WORKSHEET 1. Click tools menu and rest pointer on protection and slide right into the sub-menu and click ‘un-protect sheet’, which takes you to un-protect sheet dialog box. 2. Type in your password and click OK.MOVING BETWEEN WORKSHEETSuppose all sheets to inventory are stored in one worksheet book, before you make changes to these sheets, youwill need to move from sheet to sheet – to find the sheet you want to view or change. You can use the tab scrollingbutton to move between sheet. The tab scrolling buttons are four buttons that appear to the left of the sheet tab. 1. Click on any of the tab scrolling button. To have worksheetShortcuts Keys for Microsoft Word 2. Command Name Shortcut Keys ------------------------------------------------------------------ 3. 4. All Caps CTRL+SHIFT+A 5. Annotation ALT+CTRL+M
  19. 19. 6. App Maximize ALT+F107. App Restore ALT+F58. Apply Heading1 ALT+CTRL+19. Apply Heading2 ALT+CTRL+210. Apply Heading3 ALT+CTRL+311. Apply List Bullet CTRL+SHIFT+L12. Auto Format ALT+CTRL+K13. Auto Text F3 or ALT+CTRL+V14. Bold CTRL+B or CTRL+SHIFT+B15. Bookmark CTRL+SHIFT+F516. Browse Next CTRL+PAGE DOWN17. Browse Previous CTRL+PAGE UP18. Browse Sel ALT+CTRL+HOME19. Cancel ESC20. Center Para CTRL+E21. Change Case SHIFT+F322. Char Left LEFT23. Char Left Extend SHIFT+LEFT24. Char Right RIGHT25. Char Right Extend SHIFT+RIGHT26. Clear DELETE27. Close or Exit ALT+F428. Close Pane ALT+SHIFT+C29. Column Break CTRL+SHIFT+ENTER30. Column Select CTRL+SHIFT+F831. Copy CTRL+C or CTRL+INSERT32. Copy Format CTRL+SHIFT+C33. Copy Text SHIFT+F234. Create Auto Text ALT+F335. Customize Add Menu ALT+CTRL+=36. Customize Keyboard ALT+CTRL+NUM +37. Customize Remove Menu ALT+CTRL+-38. Cut CTRL+X or SHIFT+DELETE39. Date Field ALT+SHIFT+D40. Delete Back Word CTRL+BACKSPACE41. Delete Word CTRL+DELETE42. Dictionary ALT+SHIFT+F743. Do Field Click ALT+SHIFT+F944. Doc Close CTRL+W or CTRL+F445. Doc Maximize CTRL+F1046. Doc Move CTRL+F747. Doc Restore CTRL+F548. Doc Size CTRL+F849. Doc Split ALT+CTRL+S50. Double Underline CTRL+SHIFT+D51. End of Column ALT+PAGE DOWN52. End of Column ALT+SHIFT+PAGE DOWN53. End of Doc Extend CTRL+SHIFT+END54. End of Document CTRL+END55. End of Line END56. End of Line Extend SHIFT+END57. End of Row ALT+END58. End of Row ALT+SHIFT+END59. End of Window ALT+CTRL+PAGE DOWN60. End of Window Extend ALT+CTRL+SHIFT+PAGE DOWN61. Endnote Now ALT+CTRL+D62. Extend Selection F863. Field Chars CTRL+F964. Field Codes ALT+F965. Find CTRL+F66. Font CTRL+D or CTRL+SHIFT+F67. Font Size Select CTRL+SHIFT+P68. Footnote Now ALT+CTRL+F
  20. 20. 69. Go Back SHIFT+F5 or ALT+CTRL+Z70. Go To CTRL+G or F571. Grow Font CTRL+SHIFT+.72. Grow Font One Point CTRL+]73. Hanging Indent CTRL+T74. Header Footer Link ALT+SHIFT+R75. Help F176. Hidden CTRL+SHIFT+H77. Hyperlink CTRL+K78. Indent CTRL+M79. Italic CTRL+I or CTRL+SHIFT+I80. Justify Para CTRL+J81. Left Para CTRL+L82. Line Down DOWN83. Line Down Extend SHIFT+DOWN84. Line Up UP85. Line Up Extend SHIFT+UP86. List Num Field ALT+CTRL+L87. Lock Fields CTRL+3 or CTRL+F1188. Macro ALT+F889. Mail Merge Check ALT+SHIFT+K90. Mail Merge Edit Data Source ALT+SHIFT+E91. Mail Merge to Doc ALT+SHIFT+N92. Mail Merge to Printer ALT+SHIFT+M93. Mark Citation ALT+SHIFT+I94. Mark Index Entry ALT+SHIFT+X95. Mark Table of Contents Entry ALT+SHIFT+O96. Menu Mode F1097. Merge Field ALT+SHIFT+F98. Microsoft Script Editor ALT+SHIFT+F1199. Microsoft System Info ALT+CTRL+F1100. Move Text F2101. New CTRL+N102. Next Cell TAB103. Next Field F11 or ALT+F1104. Next Misspelling ALT+F7105. Next Object ALT+DOWN106. Next Window CTRL+F6 or ALT+F6107. Normal ALT+CTRL+N108. Normal Style CTRL+SHIFT+N or ALT+SHIFT+CLEAR (NUM 5)109. Open CTRL+O or CTRL+F12 or ALT+CTRL+F2110. Open or Close Up Para CTRL+0111. Other Pane F6 or SHIFT+F6112. Outline ALT+CTRL+O113. Outline Collapse ALT+SHIFT+- or ALT+SHIFT+NUM -114. Outline Demote ALT+SHIFT+RIGHT115. Outline Expand ALT+SHIFT+=116. Outline Expand ALT+SHIFT+NUM +117. Outline Move Down ALT+SHIFT+DOWN118. Outline Move Up ALT+SHIFT+UP119. Outline Promote ALT+SHIFT+LEFT120. Outline Show First Line ALT+SHIFT+L121. Overtype INSERT122. Page ALT+CTRL+P123. Page Break CTRL+ENTER124. Page Down PAGE DOWN125. Page Down Extend SHIFT+PAGE DOWN126. Page Field ALT+SHIFT+P127. Page Up PAGE UP128. Page Up Extend SHIFT+PAGE UP129. Para Down CTRL+DOWN130. Para Down Extend CTRL+SHIFT+DOWN131. Para Up CTRL+UP
  21. 21. 132. Para Up Extend CTRL+SHIFT+UP133. Paste CTRL+V or SHIFT+INSERT134. Paste Format CTRL+SHIFT+V135. Prev Cell SHIFT+TAB136. Prev Field SHIFT+F11 or ALT+SHIFT+F1137. Prev Object ALT+UP138. Prev Window CTRL+SHIFT+F6 or ALT+SHIFT+F6139. Print CTRL+P or CTRL+SHIFT+F12140. Print Preview CTRL+F2 or ALT+CTRL+I141. Proofing F7142. Redo ALT+SHIFT+BACKSPACE143. Redo or Repeat CTRL+Y or F4 or ALT+ENTER144. Repeat Find SHIFT+F4 or ALT+CTRL+Y145. Replace CTRL+H146. Reset Char CTRL+SPACE or CTRL+SHIFT+Z147. Reset Para CTRL+Q148. Revision Marks Toggle CTRL+SHIFT+E149. Right Para CTRL+R150. Save CTRL+S or SHIFT+F12 or ALT+SHIFT+F2151. Save As F12152. Select All CTRL+A or CTRL+CLEAR (NUM 5) or CTRL+NUM 5153. Select Table ALT+CLEAR (NUM 5)154. Show All CTRL+SHIFT+8155. Show All Headings ALT+SHIFT+A156. Show Heading1 ALT+SHIFT+1157. Show Heading2 ALT+SHIFT+2158. Show Heading3 ALT+SHIFT+3159. Show Heading4 ALT+SHIFT+4160. Show Heading5 ALT+SHIFT+5161. Show Heading6 ALT+SHIFT+6162. Show Heading7 ALT+SHIFT+7163. Show Heading8 ALT+SHIFT+8164. Show Heading9 ALT+SHIFT+9165. Shrink Font CTRL+SHIFT+,166. Shrink Font One Point CTRL+[167. Small Caps CTRL+SHIFT+K168. Space Para1 CTRL+1169. Space Para15 CTRL+5170. Space Para2 CTRL+2171. Spike CTRL+SHIFT+F3 or CTRL+F3172. Start of Column ALT+PAGE UP173. Start of Column ALT+SHIFT+PAGE UP174. Start of Doc Extend CTRL+SHIFT+HOME175. Start of Document CTRL+HOME176. Start of Line HOME177. Start of Line Extend SHIFT+HOME178. Start of Row ALT+HOME179. Start of Row ALT+SHIFT+HOME180. Start of Window ALT+CTRL+PAGE UP181. Start of Window Extend ALT+CTRL+SHIFT+PAGE UP182. Style CTRL+SHIFT+S183. Subscript CTRL+=184. Superscript CTRL+SHIFT+=185. Symbol Font CTRL+SHIFT+Q186. Thesaurus SHIFT+F7187. Time Field ALT+SHIFT+T188. Toggle Field Display SHIFT+F9189. Toggle Master Subdocs CTRL+190. Tool SHIFT+F1191. Un Hang CTRL+SHIFT+T192. Un Indent CTRL+SHIFT+M193. Underline CTRL+U or CTRL+SHIFT+U194. Undo CTRL+Z or ALT+BACKSPACE
  22. 22. 195. Unlink Fields CTRL+6 or CTRL+SHIFT+F9196. Unlock Fields CTRL+4 or CTRL+SHIFT+F11197. Update Auto Format ALT+CTRL+U198. Update Fields F9 or ALT+SHIFT+U199. Update Source CTRL+SHIFT+F7200. VBCode ALT+F11201. Web Go Back ALT+LEFT202. Web Go Forward ALT+RIGHT203. Word Left CTRL+LEFT204. Word Left Extend CTRL+SHIFT+LEFT205. Word Right CTRL+RIGHT206. Word Right Extend CTRL+SHIFT+RIGHT207. Word Underline CTRL+SHIFT+W

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