Designing Sustainable Digital Archive Systems (National Digital Stewardship Residency)

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Co-presented with Julia Blase (National Security Archive) at ALA Midwinter 2014.

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Designing Sustainable Digital Archive Systems (National Digital Stewardship Residency)

  1. 1. Designing  Sustainable   Digital  Archive  Systems   Julia  Blase  &  Emily  Reynolds     Na3onal  Digital  Stewardship  Residency   Na3onal  Security  Archive,  World  Bank  Group  Archives  
  2. 2. Sustainability   is  not  just   7inancial  
  3. 3. Sustainability  is  not  just  7inancial   Need  a  mission-­‐cri3cal  jus3fica3on   for  the  project  
  4. 4. Sustainability  is  not  just  7inancial   Maintain  awareness  of  where  you  fit   in  the  organiza3on  
  5. 5. Phase  1:   De7ine   project  scope  
  6. 6. De7ine  project  scope   Scope  may  change  over  3me,  as  the   project  matures  
  7. 7. De7ine  project  scope   Document  everything!  
  8. 8. Phase  2:   Information-­‐ gathering  
  9. 9. Information-­‐gathering   Talk  to  people:  build  rela3onships,   find  allies  
  10. 10. Information-­‐gathering   Iden3fy  internal  and  external   resources  
  11. 11. Information-­‐gathering   Don’t  reinvent  the  wheel.  Build  on   exis3ng  community  efforts  and   standards  
  12. 12. Phase  3:   Draft   potential   solutions  
  13. 13. Draft  potential  solutions   Highly  itera3ve  process     Put  thoughts  on  paper,     review  and  reflect  
  14. 14. Draft  potential  solutions   Involve  stakeholders.  No  surprises!  
  15. 15. Draft  potential  solutions   Finish  with  an  ac3onable  project   management  plan  
  16. 16. Phase  4:   Proceed  with   caution!  
  17. 17. Proceed  with  caution!   Don’t  try  to  do  everything  at  once  
  18. 18. Proceed  with  caution!   Accept  that  you  will  have  (many)  interim   solu3ons  before  seWling  on  a  perfect  one  
  19. 19. 1:  De7ine  project  scope   2:  Information-­‐gathering   3:  Draft  potential  solutions   4:  Proceed  with  caution!  
  20. 20. Thank  you!   Julia  Blase   jblase.nc@gmail.com   @JFBlase   Emily  Reynolds   ek.rnlds@gmail.com   @emilyrnlds  

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