Strategies Utilize Technology for Maximum Performance


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Strategies Utilize Technology for Maximum Performance

  1. 1. Strategies to Utilize Technology for Maximum Performance<br />Emily Bennington<br />Coauthor, Effective Immediately: How to Fit In, Stand Out, and Move Up at Your First Real Job<br />
  2. 2. I wasn’t asked to speak to you today because I’m a tech-junkie. <br />I’ve never camped out when Apple launched a new product. <br />
  3. 3. I’m here because I manage to do a lot of things at once.<br />Author<br />Speaker<br />Employee<br />Mom<br />Entrepreneur <br />
  4. 4. What’s impacting our ability to <br />Get Things Done?<br />
  5. 5. Focus.<br />
  6. 6. DISORGANIZATION! <br />
  7. 7. We’re so busy with the demands of everyday life, that we don’t keep up with our big ideas very well. <br />
  8. 8.
  9. 9.
  10. 10. Sill no traction<br />Big idea!<br />Opportunity lost<br />
  11. 11. You want to beat this economy?<br />Find ways to turn IDEAS into ACTION!<br />
  12. 12. Starting with a systematic way to get organized so we can get productive! <br />
  13. 13. It All Starts with Time Management<br />1.) Don’t just react to the incoming, e.g. emails, people, phone calls, etc. <br />2. ) BEFORE YOU TURN ON YOUR COMPUTER, list your 5x5, i.e. the 5 things you want to get done by 5pm.<br />3.) Find your “Alone Zone” and/or “Power Hour.” (Note: You MUST schedule this as a reoccurring appointment on your calendar everyday.) <br />
  14. 14. P.S. Turn off email notifications during your power hour!<br />And keep in mind… <br />
  15. 15. Success is in the ACT, not the APP!<br />
  16. 16. That said, there are still killer apps to increase organization and productivity. <br />
  17. 17. Let’s start with the 800 pound gorilla, shall we? <br />
  18. 18. Sign in or create a Google Account. <br />(Note: You don’t have to use a Gmail address for this.)<br />
  19. 19. Google has a TON of useful tools, but we’re going to dive into one… <br />
  20. 20. Google Reader<br />
  21. 21. What is Google Reader?<br /><ul><li>Allows you to read all of your favorite blogs and websites IN ONE PLACE.
  22. 22. Lets you share items of interest with those in your network – and see what they’re reading too. </li></li></ul><li>Benefits of Reader vs. <br />“Hunting Around” Online<br />- You don’t waste time because the news comes to you. <br /><ul><li>You are always “in the know” on matters that affect your business / industry.
  23. 23. You can stay ahead of the competition by being the first to spot trends or receive important information.</li></ul>- You can send prospects articles of interest and use it as an excuse to contact them…again. <br /><ul><li>You can access Reader from your phone. (Makes waiting in line easier.)
  24. 24. You can quickly update your team on what you’re reading.</li></li></ul><li>Google Reader is like a daily newspaper – edited by YOU – with only the information you want to receive. <br />
  25. 25. You can even add notes to shared items. <br />
  26. 26. Explore tab gives you a list of feeds you may like based on your current subscriptions. <br />
  27. 27. To add feeds to your Reader, visit important sites (e.g. clients, prospects, professional development, news, etc.) and look for the RSS icon. <br />
  28. 28. (It will look like one of these.) <br />
  29. 29. When you click on the RSS icon, it will open up a page that looks like this. Choose the Google button.<br />
  30. 30. You will then have a choice between adding the feed to your Google homepage or Google Reader. Select Reader. <br />
  31. 31. The feed will appear directly in your Reader. Now, you no longer need to visit the site for the latest updates – they will come straight to you. <br />
  32. 32. (Google Homepage sample if you’re curious.) <br />
  33. 33. Alternatively, you can go straight to the site, grab the URL…<br />
  34. 34. …and paste it directly.<br />
  35. 35. Bold items are unread. <br />Unbold items have been read or marked “read” by you. <br />
  36. 36. To customize your Reader, click on “Manage Subscriptions” in the lower left corner of the screen.<br />
  37. 37. You can delete, file, or rename your feeds from this page.<br />
  38. 38. Also, by clicking on the “Preferences” tab, you can set your Reader home (a.k.a Start) page to any feed you choose. <br />
  39. 39. You have complete control over what you choose to share in your Reader…and what you don’t. <br />
  40. 40. Your turn. <br />
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  45. 45. Voilà<br />
  46. 46. That’s great, Emily. <br />I’m now a Google Power User, but how do I organize projects?<br />
  47. 47. I wrote my first book the old-fashioned way.<br />
  48. 48. For my next book I’m using….<br />
  49. 49. Evernote<br />
  50. 50. What is Evernote?<br /><ul><li> Your “external brain.”
  51. 51. Allows you to keep text, voice, photo, and web notes in one place and grouped by subject. (Hooray!) </li></li></ul><li>The problem with thinking you can keep track of everything in your head…<br />
  52. 52. …is that it eventually gets fuzzy.<br />
  53. 53. Best case = you have a decrease in overall productivity. <br />Worst case, you lose a great idea completely. <br />
  54. 54. Practical Ways to Use Evernote<br />Project organization. (Notes, photos, and web clips all in one place.) <br />Share notes with your team / family. <br />Meeting preparation / follow-up.<br />Manage your goals and to-do list. <br />Keep track of your children’s projects and deadlines.<br />Save favorite recipes. <br />Take photos of wine bottles, restaurants, hotels, business cards, etc. you want to remember later.<br />REPLACE THE SCRIBBLES!<br />
  55. 55. To get started, visit<br />
  56. 56. Create an account.<br />
  57. 57. Download the site to your computer. <br />
  58. 58. Pick up the app so you can use it on your phone. <br />
  59. 59. You also want to download the web clipper extension… <br />
  60. 60. …so you can have one of these cool elephants on your tool bar.<br />
  61. 61. Click on the elephant, and you can save web articles to Evernote.<br />
  62. 62. Voilà<br />
  63. 63. If you don’t need the whole article, you can highlight text and right-click… <br />
  64. 64. This will save only what you’ve highlighted into Evernote.<br />
  65. 65. You can even select the folder where you want the note to go.<br />
  66. 66. And add text if you like.<br />
  67. 67. Voilà<br />
  68. 68. This is how I used to keep track of my idea files.<br />
  69. 69. This is how I do it now. <br />All online. No more folders.<br />
  70. 70. (Not that I could put this in a folder anyway…)<br />
  71. 71. Note from a recent meeting. <br />I needed info from this page, but the binder wasn’t mine. Solution?<br />
  72. 72. You can even use Evernote to capture tweets.<br />
  73. 73. Just go to Settings > Twitter <br />
  74. 74. Next, follow @myen and you’ll receive a direct message. Click on the link and you’re all set!<br />
  75. 75. Example <br />
  76. 76.
  77. 77. You can share entire folders with family, friends and colleagues. <br />
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  82. 82. In other words… ACT! <br />
  83. 83. Email me for a link to this presentation!<br /><br /><br /><br />LinkedIn: <br />Email:<br />