Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.
Updated: 8/20/2012
W hat is APA?The American Psychological Association (APA) citationstyle is the most commonly used format for manuscriptsin...
Gener al For mat• 1” margins on all sides set for printing on standard  8.5”x11” paper.• Include header (title) in the upp...
APA Paper              Sections                                             References                                    ...
Title Page                                            Running head: APA FORMATTING GUIDE                       1Page heade...
APA Headings         APA uses a system of five heading levelsLevel   APA Heading Format  1                   Centered, Bol...
APA: Main Body           (Text)              APA FORMATTING GUIDE                                                         ...
Main Body (Text)                            APA FORMATTING GUIDE                                                          ...
APA StyleLanguage in an APA paper is:• Clear: be specific in descriptions and explanations.
APA StyleLanguage in an APA paper is:• Clear: be specific in descriptions and explanations.• Concise: condense information...
APA StyleLanguage in an APA paper is:• Clear: be specific in descriptions and explanations.• Concise: condense information...
APA StyleLanguage in an APA paper is:• Clear: be specific in descriptions and explanations.• Concise: condense information...
APA Style:               LanguagePerspective and Voice in an APA paper is:• Active voice (minimal if any passive voice).
APA Style:               LanguagePerspective and Voice in an APA paper is:• Active voice (minimal if any passive voice).• ...
Citation Signal             Wor dsIntroduce quotations with signal phrases.According to Adam Xanderman (2008), “. . .” (p....
APA Citation BasicsIn-text citations help readers locate the cited sourcein the References section of the paper.Whenever y...
APA Biblical QuoteWhen citing from the Bible, the first passage citedshould include the version you are citing, fully spel...
APA: Direct QuoteWhen quoting, introduce the quotation with a signalphrase. This can include the author’s name, the year o...
APA: Direct QuoteWhen quoting, introduce the quotation with a signalphrase. This can include the author’s name, the year o...
APA: Direct QuoteWhen quoting, introduce the quotation with a signalphrase. This can include the author’s name, the year o...
APA: Direct Quote          A Wor k with Two Author sWhen citing a work with two authors, use “and”in between authors’ name...
APA: Direct Quote      A Wor k with T hree to Five authorsWhen citing a work with three to five authors, identifyall autho...
APA: Direct Quote     A Wor k with Six and More Author sWhen citing a work with six and more authors, identifythe first au...
APA: Direct Quote            A Wor k of Unknown AuthorFor works with an unknown author, use the source’sfull title in the ...
APA: Direct Quote                     Or ganizationWhen citing an organization, mention the organizationthe first time whe...
APA Block QuoteWhen citing quotations of 40 words or more, youshould format it in a block style. Indent the entirequotatio...
APA Summar y or         Par aphr aseInclude the author’s name in a signal phrase followedby the year of publication in par...
APA: Per sonal        CommunicationWhen citing interviews, letters, e-mails, etc., include thecommunicator’s name, the fac...
Refer ences Page• Center title “References”                            APA FORMATTING GUIDE                               ...
Refer ences:                           Basics• Invert authors’names using first and middle  initials. Example: “Smith, G. ...
Refer ences:              ExamplesAmerican Psychological Association. (2009). Concise rules of  APA style (6th ed.). Washi...
Additional APA           Resour cesAPA website http://www.apastyle.orgAPA – Citation Machine: http://citationmachine.net
Upcoming SlideShare
Loading in …5
×

APA powerpoint

50,047 views

Published on

Guideline for CCU students on properly formatting a paper according to APA standards.

Published in: Education

APA powerpoint

  1. 1. Updated: 8/20/2012
  2. 2. W hat is APA?The American Psychological Association (APA) citationstyle is the most commonly used format for manuscriptsin the social sciences.APA regulates: • Stylistics • In-text citations • References
  3. 3. Gener al For mat• 1” margins on all sides set for printing on standard 8.5”x11” paper.• Include header (title) in the upper left-hand of every page and a page number in the upper right-hand side of every page. * Cover page only includes “Running head:”• Use 12 pt. Times New Roman.• Lines are double-spaced with no extra spacing after paragraphs.• Two spaces between sentences.
  4. 4. APA Paper Sections References ReferencesMost short papers willnot need an abstract,but if required, it goes Main Body Main Bodyhere. Abstract Abstract Title page
  5. 5. Title Page Running head: APA FORMATTING GUIDE 1Page header:•Use “Insert Page Header” to set this up.•Title must be flush left + page numberflush right.•Verbiage “Running head:” will only befound on the title page. APA Formatting Guide Student Name Colorado Christian UniversityTitle:•Centered•Include your name (no title or degree)and affiliation (university, etc.).
  6. 6. APA Headings APA uses a system of five heading levelsLevel APA Heading Format 1 Centered, Boldface, Uppercase and Lowercase 2 Left-aligned, Boldface, Uppercase and Lowercase 3 Indented, boldface, lowercase with a period. 4 Indented, boldface, italicized, lowercase with a period. 5 Indented, italicized, lowercase with a period.
  7. 7. APA: Main Body (Text) APA FORMATTING GUIDE 1 APA Formatting Guide Formatting a paper according to the American Psychological Association (APA) guidelines takes practice and repetition. With that in mind, here are some things to watch for• Header: Title (without when setting up papers in APA style, followed by some general recommendations that will help you write excellent college papers. “Running Head:”) + page When beginning a paper, be sure to set the margins to one inch on the left, right, top, and bottom of your page. Then set the font to Times New Roman, 12 pt. The next thing is to ensure number. that the line spacing of the paper is set to double-spaced, with “0” line spacing before and after each line (go to Page Layout and change the Before and After settings to 0). Adjusting the default page setting in Microsoft Word (MS Word) will set the margins, font, and line spacing automatically with each new paper. You can also open the Page Layout menu and make these settings there.• Title: Centered at the top Next, on the first page, which will become your title page, double click near the top of the page to open the header box. Next, under the Header and Footer Tools tab, Design, select of the first page in the Different First Page. Then, open the Page Number menu, select Top of Page and Page Number 3. Next to the page number, type in Running head: followed by an abbreviated title for your body of your paper. paper, all in CAPS. Finally, hit the Tab key until it moves your Running head and title left to the left margin. Note: You may need to change the font and size of the Running head and page number to Times New Roman, size 12. The Running head for your first page is now completed. When you begin your second page, you will need to repeat this procedure for the Running head• Never use creative effects since you selected Different First Page, but all subsequent headers should format automatically. Please note that the words, “Running head,” only appear on the first page. (i.e. graphic art, extra lines, or WordArt.
  8. 8. Main Body (Text) APA FORMATTING GUIDE 1 APA Formatting Guide Formatting a paper according to the American Psychological Association (APA) guidelines takes practice and repetition. With that in mind, here are some things to watch for• Paragraphs indented a when setting up papers in APA style, followed by some general recommendations that will help you write excellent college papers. full one-half inch. When beginning a paper, be sure to set the margins to one inch on the left, right, top, and bottom of your page. Then set the font to Times New Roman, 12 pt. The next thing is to ensure that the line spacing of the paper is set to double-spaced, with “0” line spacing before and after each line (go to Page Layout and change the Before and After settings to 0). Adjusting the• Left justified only default page setting in Microsoft Word (MS Word) will set the margins, font, and line spacing automatically with each new paper. You can also open the Page Layout menu and make these settings there. Next, on the first page, which will become your title page, double click near the top of the page to open the header box. Next, under the Header and Footer Tools tab, Design, select• Two spaces after every Different First Page. Then, open the Page Number menu, select Top of Page and Page Number 3. Next to the page number, type in Running head: followed by an abbreviated title for your sentence. paper, all in CAPS. Finally, hit the Tab key until it moves your Running head and title left to the left margin. Note: You may need to change the font and size of the Running head and page number to Times New Roman, size 12. The Running head for your first page is now completed. When you begin your second page, you will need to repeat this procedure for the Running head• Numbers one through ten since you selected Different First Page, but all subsequent headers should format automatically. Please note that the words, “Running head,” only appear on the first page. must be spelled out in your text.
  9. 9. APA StyleLanguage in an APA paper is:• Clear: be specific in descriptions and explanations.
  10. 10. APA StyleLanguage in an APA paper is:• Clear: be specific in descriptions and explanations.• Concise: condense information when you can.
  11. 11. APA StyleLanguage in an APA paper is:• Clear: be specific in descriptions and explanations.• Concise: condense information when you can.• Plain: use simple, descriptive adjectives and minimize figurative language (i.e. Idioms).
  12. 12. APA StyleLanguage in an APA paper is:• Clear: be specific in descriptions and explanations.• Concise: condense information when you can.• Plain: use simple, descriptive adjectives and minimize figurative language (i.e. Idioms).• Avoid speaking Christianese, legalese, or any other jargonese.
  13. 13. APA Style: LanguagePerspective and Voice in an APA paper is:• Active voice (minimal if any passive voice).
  14. 14. APA Style: LanguagePerspective and Voice in an APA paper is:• Active voice (minimal if any passive voice).• Very limited personal pronoun use. (never use “you should/must/will . . .”)
  15. 15. Citation Signal Wor dsIntroduce quotations with signal phrases.According to Adam Xanderman (2008), “. . .” (p. 3).Xanderman (2008) has argued that “ . . .” (p. 3).Other options include (but are not limited to):acknowledged, contended , maintained , responded ,reported, argued, concluded, and etcetera.* APA requires the use of the past tense or the presentperfect tense of verbs (i.e. has/have + past participle) insignal phrases.
  16. 16. APA Citation BasicsIn-text citations help readers locate the cited sourcein the References section of the paper.Whenever you use a source, provide in parenthesis: • Author’s name and the date of publication Example: (Smith, 2011) • For quotations and close paraphrases, add a page number. Example: (Smith, 2011, p. 110)
  17. 17. APA Biblical QuoteWhen citing from the Bible, the first passage citedshould include the version you are citing, fully spelledout. “For to me, to live is Christ and to die is gain” Phil. 1:21 (New International Version).
  18. 18. APA: Direct QuoteWhen quoting, introduce the quotation with a signalphrase. This can include the author’s name, the year ofpublication, the page number, but keep the citationbrief—do not repeat the information.
  19. 19. APA: Direct QuoteWhen quoting, introduce the quotation with a signalphrase. This can include the author’s name, the year ofpublication, the page number, but keep the citationbrief—do not repeat the information. Smith (2011) wrote in his book, Courage and Calling, Embracing Your God-Given Potential, “we first need to know that what we are doing comes from God” (p. 110).
  20. 20. APA: Direct QuoteWhen quoting, introduce the quotation with a signalphrase. This can include the author’s name, the year ofpublication, the page number, but keep the citationbrief—do not repeat the information. Smith (2011) wrote in his book, Courage and Calling, Embracing Your God-Given Potential, “we first need to know that what we are doing comes from God” (p. 110). In the book, Courage and Calling, Embracing Your God-Given Potential, we are reminded “we first need to know that what we are doing comes from God” (Smith, 2011, p. 110).
  21. 21. APA: Direct Quote A Wor k with Two Author sWhen citing a work with two authors, use “and”in between authors’ name in the signal phrase yet“&” between their names in parenthesis. According to feminist researchers Raitt and Tate (1997), “It is no longer true to claim that womens responses to the war have been ignored” (p. 2). Some feminists researchers question that “womens responses to the war have been ignored” (Raitt & Tate, 1997, p. 2).
  22. 22. APA: Direct Quote A Wor k with T hree to Five authorsWhen citing a work with three to five authors, identifyall authors in the signal phrase or in parenthesis. (Harklau, Siegal, and Losey, 1999)In subsequent citations, only use the first authors lastname followed by "et al." in the signal phrase or inparentheses. (Harklau et al., 1993)
  23. 23. APA: Direct Quote A Wor k with Six and More Author sWhen citing a work with six and more authors, identifythe first author’s name followed by “et al.” Smith et al. (2006) maintained that…. (Smith et al., 2006)
  24. 24. APA: Direct Quote A Wor k of Unknown AuthorFor works with an unknown author, use the source’sfull title in the signal phrase and cite the first word ofthe title followed by the year of publication inparenthesis.•Article and chapter titles are set in quotation marks.•Books and reports are italicized.According to Publication Manual of the AmericanPsychological Association (2010), “…” (Publication,2010).
  25. 25. APA: Direct Quote Or ganizationWhen citing an organization, mention the organizationthe first time when you cite the source in the signalphrase or the parenthetical citation. The data collected by the Food and Drug Administration (2008) confirmed that…If the organization has a well-known abbreviation,include the abbreviation in brackets the first time thesource is cited and then use only the abbreviation inlater citations. Food and Drug Administration (FDA) confirmed … FDA’s experts tested…
  26. 26. APA Block QuoteWhen citing quotations of 40 words or more, youshould format it in a block style. Indent the entirequotation one half inch (or .5 inches) from only the leftmargin and double-space it. As a people, we have forgotten how to delay pleasure. We are living in a society that microwaves everything. We must have it, and we must have it now! As Brian Tracy, a well- known motivational speaker, says, “We are being taught by everything around us to have dessert before dinner.” Now we are paying for our lack of knowledge and discipline. (Ramsey, 2003, p. 8)
  27. 27. APA Summar y or Par aphr aseInclude the author’s name in a signal phrase followedby the year of publication in parenthesis. Recently, the history of warfare has been significantly revised by Higonnet et al. (1987), Marcus (1989), and Raitt and Tate (1997) toinclude women’s personal and cultural responsesto battle and its resultant traumatic effects.
  28. 28. APA: Per sonal CommunicationWhen citing interviews, letters, e-mails, etc., include thecommunicator’s name, the fact that it was personalcommunication, and the date of the communication.Do not include personal communication in thereference list. Elizabeth Harger also claimed that many of her students had challenges with APA style (personal communication, November 3, 2011).Or, (Harger, personal communication, January 4, 2012).
  29. 29. Refer ences Page• Center title “References” APA FORMATTING GUIDE 5 at the top of the page. References th American Psychological Association. (2009). Concise rules of APA style (6 ed.). Washington, * Do not bold. DC: Author. The Holy Bible: Today’s new international version. (2005). Grand Rapids, MI: Zondervan. th Kennedy, X. J., Kennedy, D. M., Muth, M. F., (2011). The Bedford guide for college writers (9• Double-space lines ed.). Boston MA: Bedford/ St. Martin’s. Jackson, Shirley. (2011). The lottery. In X. J. Kennedy, D. M. Kennedy, & M. F. Muth (Eds.), th The Bedford guide for college writers (9 ed., pp. 257-264). Boston, MA: Bedford/St. Martin’s.• Use a hanging indent. th Lunsford, A. (2010). The everyday writer (4 ed.). Boston, MA: Bedford/St. Martin’s. Smith, G. (2011). Courage & calling: Embracing your God-given potential (Rev. ed.). Downers * Flush left the first line of the entry and indent Grove, IL: InterVarsity Press. subsequent lines one-half inch.• Alphabetize entries by the author’s surnames.
  30. 30. Refer ences: Basics• Invert authors’names using first and middle initials. Example: “Smith, G. T.”)• Alphabetize list entries by the last name of the first author of each work.• Capitalize only the first letter of the first word of a title and subtitle, the first word after a colon or a dash in the title, and proper nouns. * Do not capitalize the first letter of the second word in a hyphenated compound word.• Italicize titles of longer works such as books and journals. * See APA Guide for specifics on how to format other types of work.
  31. 31. Refer ences: ExamplesAmerican Psychological Association. (2009). Concise rules of APA style (6th ed.). Washington, DC: Author.The Holy Bible: Today’s new international version. (2005). Grand Rapids, MI: Zondervan.Kennedy, X. J., Kennedy, D. M., Muth, M. F., (2011). The Bedford guide for college writers (9th ed.). Boston MA: Bedford/ St. Martin’s.Lunsford, A. A. (2010). The everyday writer (4th ed.). Boston, MA: Bedford/St. Martin’s.Smith, G. T. (2011). Courage & calling: Embracing your God- given potential (Rev. ed.). Downers Grove, IL: InterVarsity Press.
  32. 32. Additional APA Resour cesAPA website http://www.apastyle.orgAPA – Citation Machine: http://citationmachine.net

×