20140322 raboinrdap slidesoutline


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Teaching research data managament using the NEDMC curriculum. A collaboration between the University of Massachusetts Medical School and Tufts University and other partners. Presentation given by regina Raboin Tufts University at LDAP March 2014

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  • REMEMBER TO THANK LAURA WOOD, EVAN SIMPSON, LAURA WALTERS, ALICIA MORRIS FOR THEIR INCREDIBLE SUPPORT AND ENCOURAGEMENTTufts is a private university with campuses in Boston, Medford/Somerville & Grafton, Mass., and Talloires, France. Total students: 10,837Undergraduates: 5,255Graduate and professional: 5,582Total libraries: 6 Campuses: 4 (Medford/Somerville; Boston; Grafton; Talloires, France)Our group serves the A, S & Engineering communitiesIn 2010-2011 Tufts Office of Research Administration (ORA) convened a meeting of all departments involved with NSF proposals to discuss support scenarios for the new requirement. Also invited were Tufts Libraries, Digital Collections and Archives, and Tufts Technology Services.Although Tufts’ Digital Repository could have provided information to researchers about one piece of data management, metadata and open access, neither they nor Office of Research were prepared to assist faculty with the bigger picture of developing data management plans. Tisch Library’s Head of Technical Services and Metadata suggested that Tisch Library would be able to provide this support.
  • Mention how DMP consulting was way to get started with RDM education “foot in the door”Goals for Group:Provide data management plan support & developmentProvide updated information on evolving federal open data requirements and guidelinesEducate researchers (faculty, staff, students) about research data management, open data, and open accessCollaborate, coordinate, and consult with A, S and E on University-wide data management initiativesEducate University stakeholders about librarian’s rolesExplain relationship with Diane Souvaine using PLoS Data Policy/ICPSR “Open ICPSR Public Access Data Sharing Service” email as an example.data must be open in order to be accepted for publication, effective March 1PLOS journals require authors to make all data underlying the findings described in their manuscript fully available without restriction, with rare exception. If an author doesn’t comply with this requirement, their manuscript may be rejected.…authors must provide a Data Availability Statement describing compliance with PLOS's policy. The data availability statement will be published with the article if accepted. This statement must be included or the manuscript will be rejected.The Interuniversity Consortium for Political and Social Research (ICPSR) have announced their ‘openICPSR Public Access Data Collection Project’. They are offering to upload/deposit data (including raw) and make it open in order to meet federal open data requirements. We do work with NSF and other grant proposals from National Institutes of Health, National Endowment for the Humanities and non-governmental agencies Explain how we will customize depending on directorate Why don’t we use the DMP Tool?At this time Tufts has a different research data services infrastructure than universities with library data centers ,such as Purdue and California state universities; we’re very ‘hands-on’, and at this point we have the staff capacity to continue this personal approach rather than relying solely on electronic outreach. This type of outreach has led to additional embedded opportunities and library consultations.
  • These are our NECDMC Partners, we also have two librarians from Harvard’s Countway and one from University of Connecticut authors who just recently joined the author teams.
  • So, first how should these modules be used?Any way you want. While collectively the modules cover the seven different areas outlined by the NSF’s recommendations for what areas to touch upon in a data management plan, each module may be taught separately, and in any order.Module 1 is designed as an out-of-the-box, grab-and-go 90-minute session covering RDM issues and best practices. The other modules can be selected a la carte and adapted for your own institution and its needs.For each module we hope that you will adapt it to highlight your institutions’ tools, resources, contacts and policies for your students.
  • Savvy Researcher Series: Module 1 – attended by 3 A&S grant administrators!
  • Universities that are considering piloting NECDMC
  • These are some examples of how NECDMC is being used or adapted by librarians at the pilot sites.
  • Lifecycle:A student had thought about the research data lifecycle as linear, and now thinks about as cyclical.Sharing and storage: A student found it beneficial to understand the risks associated with data sharing and storage applications.Data retention: A student found it beneficial to know that someone could request data even after the 6-year recommendation and that journal articles could be retracted because data could not be verified.Technical Standards: A student remarked:” I never would have guessed as something so small as a date format could affect the accessibility of the data.”Licensing: A student had not considered granting a level of access to his data
  • Metadata: One student wanted specific examples of metadata templates; another adapting Dublin Core for engineering dataSeveral students wanted institution-specific details about policies, tools and support available to support them Data Quality: A student wanted information on quality, which the NECDMC does not addressSharing: a student wanted more information about what data can be shared during various stages of the research projectModule 7 was not complete at the time of piloting and many students had questions about depositing data in repositories and costs associated with this.
  • NSF Directorates Meeting Highlights: sanctioned by OVP for Research and Tisch Library Director; meetings arranged through a Tufts consultation organizationMet with 7 division directorates & Jean Feldman Head, Policy Office, Division of Institution and Award SupportHighlightswe were the first library to contact NSF about this topic, and that it’s great and important that libraries be deeply involved. (Also mention Melissa Cragin, NSF Fellow and formerly on faculty at GSLIS U of Illinois,; information scientist specializing in scientific production, scholarly communication, and data curation, worked on Data Conservancyidentifying best practices for DMP must be honed by individual disciplines; general guidance will be high level; and some directorates/divisions are ahead of othersgreat deal of value in the roles and work of libraries in future effortsreviewers and program officers can tell if researchers include a one size fits all plan on their proposal, and this is seen negatively. Researchers sometimes do this for DMP but also for broader impacts, mentoring, or other required aspects of a proposal.DMP Compliance: NSF recently made a change to require program staff to review DMP in reports, but the change was recent and data is not yet available on how it is working.Education surrounding best practices in research data management is seen as important part of the NSF requirements and all division directors were impressed with NECDMCRDMS Pilot ProjectCore Team is represented by TTS/Research Administration, Faculty/Grad, Tisch Library Goals: to select, implement, manage and support a University-wide research data management service for the Tufts research community. Verifies that the application helps ensure compliance with federal requirements (mainly NSF and NIH, but including all agencies under The White House Office of Science and Technology Protocol’s (OSTP) guidance). Software being piloted:Agilent OpenLAB (ELN with additional document management functions)Local storage, accessed through web browserCal, NIH, McGill, many large companies (recent academic focus)LabArchives Professional Edition (Electronic Lab Notebook)Cloud storage, accessed through web browserCal Tech, Cornell, Yale, Stanford, Duke, Florida, UNC, Wisconsin Tisch roles: Participate in all meetings and trainingsAssist with the development of the pilot projectAssist in identifying faculty/researchers to contact about participating in pilotUsing the NECDMC curriculum management modules create "Beta-test" modified (i.e. three modules, 20 minutes total) curriculum with pilot participantsAssist in verifying the participants ability to export research data and metadata to other environments, especially DAM environments (institutional repository and subject repositories),Help assess if researchers are able to fulfill federal data management requirements and thus make Tufts competitive with other research I institutions
  • 20140322 raboinrdap slidesoutline

    1. 1. Developing an RDM Educational Service Using the New England Collaborative Data Management Curriculum (NECDMC) Regina Raboin, Research Data Management Services Group Coordinator/Science Librarian, Tufts University Andrew Creamer, Project Coordinator, University of Massachusetts Medical School Donna Kafel, Project Coordinator, University of Massachusetts Medical School Elaine Martin, Library Director/NECDMC PI, University of Massachusetts Medical School
    2. 2. Presentation Outline • Tisch Library at Tufts RDM Services • Building Campus Relationships • NECDMC Partnership • NECDMC Roll-out at Tufts • NECDMC Community Pilots
    3. 3. Team
    4. 4. Tisch Library Data Management Services Group Members Formed Fall 2010/Winter 2011 • Miriam Allman, Science and Engineering Bibliographer • Dana Elder, Cataloging and Metadata Services • Martha Kelehan, Social Sciences Bibliographer and Tufts Scholarly Communications Team Co-chair • Alexander May, Cataloging and Metadata Services • Alicia Morris, Head, Technical Services, Cataloging and Metadata • Josh Quan, Social Sciences Data Librarian • Laura Walters, Associate Director for Collection Management and Access Services • Karen Vagts, Engineering, Business & Math Research and Instruction Librarian • Regina Raboin, Tisch Data Management Services Group Coordinator; Science Research and Instruction Librarian
    5. 5. Relationships with University Stakeholders – Arts and Sciences: Associate Director for Research Affairs and Grants Administrator – School of Engineering Research Administrator – Tufts Digital Collections and Archives (Tufts Institutional Repository and Digital Library) – Tufts Technology Services • Research and GIS Technical services • Educational and Scholarly Technology Services – Tufts University Scholarly Communications Team – Vice-provost for Research: Office of Proposal Development (ODP) & Office of Research Administration (ORA) – University Library Council (all university library directors, Digital Collections and Archives director, University Libraries Systems director, Associate Provost, Academic Technology)
    6. 6. NECDMC Partners
    7. 7. NECDMC Website http://library.umassmed.edu/necdmc/
    8. 8. Tufts NECDMC Roles • Co-authored Modules 1, 3, and 6 • Editorial role for curriculum • Case studies • Data Management Plans (DMPs) • Webinar on DMPs • Pilot site for NECDMC
    9. 9. NECDMC Roll-out at Tufts • Library workshops (Savvy Researcher Series) • Target specific domains (Hirsch Health Sciences Library) • Research Data Management Software (RDMS) Pilot Project • Research Day@Tufts (May 2014)
    10. 10. NECDMC Community Pilots Tufts University Colorado State University University of Connecticut University of Cincinnati New York University University of Houston University of Colorado University of Washington Oregon State University University of Massachusetts Medical School Boston University Carnegie Mellon University University of Vermont Medical School UMass Amherst University of Michigan Harvard Countway University of Tennessee Virginia Commonwealth University
    11. 11. How NECDMC is Being Used • Informing a semester-long, for-credit course • For librarian professional development • Library workshops for students • Module per week with experts • Graduate student induction • Library school course
    12. 12. NECDMC Pilot Student Feedback • Lifecycle • Resources • Methods • Cloud Sharing and Storage Issues • Data Retention • Knowledge about Technical Standards • Long-term Formats • Licensing • DOIs
    13. 13. Improvements? Yes! • Specific examples of metadata preparation • Details of where people should go for help • RDM responsibilities (PI, students, etc.) • Local tools, policies, and support available • Discussions about quality control • Specifics on sharing • Specifics on depositing data
    14. 14. Tisch Library Research Data Management Services Next Steps • NSF Directorates Meeting • RDMS Pilot Program – Edited NECDMC modules 1, 2 & 3 for pilot – Outreach to Tufts faculty – Members of Tisch research data management group involved in every aspect of the pilot project, including project management operations • Expansion to all Tufts libraries – Use NECDMC to teach Tufts librarians – Presented workshop to Tufts Medical School/Sackler School (Boston)
    15. 15. Tisch Library Research Data Management Services Next Steps • NSF Research Experience for Undergraduates (REU Program) • A, S & E Graduate Schools – Proposing best practices in research data management workshops or workshop series • Tufts Office of Research Administration – Work with Director of Program Development to include best practices in a PhD focused program
    16. 16. THANK YOU! For more information on piloting NECDMC please contact us. Regina.raboin@tufts.edu Andrew.Creamer@umassmed.edu Donna.Kafel@umassmed.edu