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How to make good power point slides_Presentation Made at NITK

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Presentation made during ‘How to conduct courses on Environmental Management and Sustainability’ at NITK

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How to make good power point slides_Presentation Made at NITK

  1. 1. What is power point? power point Web definitions point: a wall socket. power point Web definitions Microsoft Presentation Program, a complete graphics presentation package
  2. 2. “Design and deliver beautiful presentations with ease and confidence”
  3. 3. Where to begin?
  4. 4. Draw up the laundry list Script your lecture/talk/address Visualize your points Tell a story or a concept Use visuals: photos, graphics, charts Keep it Short and Simple Engage/Interact/Spur Provide References
  5. 5. Reasons why you are creating slides  A final draft report for “approval”?  A progress update , financials etc. of your project  Present a new concept to a group as a ‘pitch’  A presentation made to guide trainees
  6. 6. Therefore factor in…  Purpose and Expected outcome  Audience, attitudes and expectations  Knowledge about Previous and Next presenters  Time available to you and for the overall session  Supplementary materials (handouts)
  7. 7. What else?
  8. 8. Know your audience
  9. 9. Your PowerPoint Presentation Your Presentation
  10. 10. Watch Hans tell a story about his Grandmother and the washing machine; making it a case in point for reading
  11. 11. How do you know it worked?
  12. 12. Engage/Interact/Spur your audience Give them a call to action, Challenge them with a problem, Push them to action, Elicit solutions Jog memories Motivate Engage Interact Spur
  13. 13. 10 slides 20 minutes 30 point font
  14. 14. A picture is worth more than words Would you use text? When you could use a picture? Pollution
  15. 15. Rules for PowerPoint Slides 1. There are no rules 2. See rule no.1
  16. 16. Emotions like passion and humour make a presentation memorable
  17. 17. the other side of the list  Use too much text/information on one slide Use animation/transition without meaning Use low resolution images Read the text on your slide NOT
  18. 18. Things to remember  The Set up (projection equipment, hall, sitting arrangements) beforehand  Test the projection equipment (color setting)  Check your laptop (Function keys)  Use of Remote for slide flipping (Batteries and USB)  Laser Pointer  Checking for Virus – Beware  For sensitive presentations, when finished, Delete (from Recycle Bin)– Pass only PDF – or give a link for downloading
  19. 19. 1 hour session: Max 20 slides Font size: Minimum 18 – preferably 24 Font type: Consistent Commonly used fonts Ariel Narrow, Garamond Premeir, Calisto MT, Times Roman (don’t use Comic Sans for serious presentations) Spell check, sub/super scripts 50% text and 50% visuals in terms of planning “space” – This is ideal. Visuals with superimposed text is another good option Use left alignment of text Visuals must come from the same “family” All copy rights/acknowledgements should be strictly followed Ground rules, minimum requirement
  20. 20. Getting into the Act: Body movements • Sitting position : Small audience • Standing – preaching position : Large audience • Friendly – moving across the audience – Round table configuration • Pausing with blocking of the slide with a paper – Making impact • Using a white board/flip chart in addition : Better engagement • Using Voice Modulation 9/24/2013 21Prasad Modak
  21. 21. Technology and Jazz • Off beat Templates • Animation • Hyperlinks between slides • Flash • Video clips • GoogleEarth Guided Presentation • More is the sophistication – more “testing” required 9/24/2013 22Prasad Modak
  22. 22. Basics on Slide Arrangements • Title slide (should have author name, affiliation, logo, date) • Giving Presentation Plan and Focus • End slide (Thank you with contact details) • Footer (slide # out of #, date, author) • Slide talking points in bullets for key or complex slides • Giving sources/ references 9/24/2013 23Prasad Modak
  23. 23. Level of Details • Are we making the presentation to map “everything”? Is the audience interested? Can we handle a few details through hard copy supplement or web link that can be followed later? • Can someone else substitute you anytime for the presentation? Is this intended? Are you needed every time / all the time? 9/24/2013 24Prasad Modak
  24. 24. Developing the Slides • First use “bare” template • Put only title slides • Print, discuss, get approved and then finalize – especially slides that will be kept in stock as a back up; slides that will be hyperlinked; slides that serve as “pauses”, “separators”, “punches” • Now select/design the template and start filling in …. 9/24/2013 25Prasad Modak
  25. 25. Preparation Design Delivery Visit for the complete list: http://www.presentationadvisors.com/wp- content/uploads/2011/01/100_tips.pdf 100 Tips
  26. 26. Resources Ten slide design tips for producing powerful and effective presentations: http://www.techrepublic.com/article/10-slide-design-tips-for-producing- powerful-and-effective-presentations/ Empowering PowerPoint, Creating Effective Presentations, Clay Kraby on Slide Share: http://www.slideshare.net/ClayKraby/empowering-powerpoint- creating-effective-presentations Fighting death by PowerPoint... How to make a presentation and not to bore your audience to death: http://www.slideshare.net/thecroaker/death-by- powerpoint How to make great power point slides: http://www.slideshare.net/AlesandraBlakeston/great-power-point- 18172795 A non-designer’s guide to making awesome diagrams for your slides: http://www.slideshare.net/otikik/how-to-make-awesome-diagrams-for- your-slides How to choose the best chart for your date: http://lifehacker.com/5909501/how-to-choose-the-best-chart-for-your-data
  27. 27. Resources Microsoft offers a collection of templates: http://office.microsoft.com/en- us/templates/results.aspx?ctags=CT010336615 & http://office.microsoft.com/en-us/templates/results.aspx?qu=powerpoint Microsoft offers VisualBee a PowerPoint plugin (add-in) that not only adds free PowerPoint templates; it can automatically design presentations http://www.visualbee.com/ Examples of some of the most popular powerpoint presentations on slideshare: http://workawesome.com/communication/top-10-coolest- powerpoint-slideshows-slideshare/ Microsoft power point blog http://blogs.office.com/b/microsoft-powerpoint/ Microsoft power point help and how to http://office.microsoft.com/en- us/powerpoint-help/powerpoint-help-and-how-to-FX101816832.aspx 100 presentation tips: http://www.presentationadvisors.com/wp- content/uploads/2011/01/100_tips.pdf Slideology, the art and science of making presentations: http://ge.tt/2qFDY6a/v/0
  28. 28. Ekonnect Knowledge Foundation A60, Naigaon Cross Road, Wadala, Mumbai – 400031 Tel 91 22 24108255 / 24147481

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