PROJECT PRESENTATION ON
APPLICATION OF MANAGEMENT INFORMATION SYSTEM (MIS)
IN TEXTILE INDUSTRY OF BANGLADESH
Lecturer, Department of Textile Management & Business Studies
NAME ID NO. SESSION
MD. RAKIB HASAN 2008-1-171 2010-2011
MD. MAJHARUL ISLAM 2008-1-178 2010-2011
MD. FAHADUL ISLAM 2008-1-200 2010-2011
•To know about the concept & meaning of Management Information
System ( MIS )
•To know about the features & functions of MIS
•To know about the implementation process of MIS
•To know about the scope of application of MIS in textile industries of
•To know about the advantages & limitations of MIS
•To suggest necessary recommendations for the improvement in the
performance of MIS
OBJECTIVE OF THE PROJECT
Un-processed collection or representation of raw facts,
concepts, opinions or instructions in any medium or
form, including textual, numerical, graphic, narrative or
audiovisual forms in a manner suitable for
communication, interpretation or processing by humans
or by automatic means.
The interpretation of data based on its context, an
assembly of data in a comprehensive form capable
of communication and use. Information is the
result of processing, manipulating and organizing
data which meaning is assigned according to
Data is used as input for the
Information is the output of data
Data is unprocessed facts Information is processed data
Data is not specific Information is specific
Data doesn’t carry a meaning Information must carry a logical
Data is the raw material Information is the product
DATA VS INFORMATION
and cost of sale
IMPORTANCE OF INFORMATION
By Source -
By Decision Category-
TYPES OF INFORMATION
•Promptness in availability and updating
ATTRIBUTES ADDING VALUE TO
QUALITY OF INFORMATION
A set of inter-related components working
together to collect, retrieve, process, store and
distribute information in order to facilitate the
planning, control, coordination, analysis and
decision making in companies and other
Level -1: Paper Based System
Level - 2: Common Software e.g. Word,
Level - 3: Database & Analysis
Level -4: Fully Integrated System
LEVELS OF TECHNOLOGY IN IS
1. Operational excellence
2. New products, Services, and Business models
3. Customer and supplier intimacy
4. Improved decision making
5. Competitive advantage
IMPORTANCE OF IS
Management Information System (MIS) is a computer
based information system which is basically concerned with
processing data into information which is then communicated to the
various departments in an organization to support the operations, the
management and the decision making function in the organization
Management Information System (MIS)
End users: the people who use the IS or the information from the IS
IS specialists: the people who develop and operate IS
All physical devices used in information processing
Machines, data media, peripherals
All information processing instructions including programs and procedures
System software, application software and procedures
Facts about the business transactions
Databases of organized data
Network infrastructure: hardware and software
The Internet, intranets and extranets
•Input of data resources
-Data entry activities
•Processing of data into information
-E.g., calculate, compare, sort, classify, summarize
•Output of information products
-Messages, reports, forms and graphic images
•Storage of data resources
-Data elements and databases
•Control of system performance
-Monitoring and evaluating feedback
•Control on information production
•Demand of users as well as staff
•Shortage of Time
NECESSITY OF MIS
MIS supports by way of information, to
• Decide the goals and objectives
• Determine the correct status of the future business
• Provide the correct focus for the attention and action of the
• Evaluate the performance and give a critical feedback on the strategic
• Provide cost-benefit evaluation to decide on the choice of resources, the
mobilization of resources, and the mix of resources.
•Generate the standards and the yardsticks for measurement and control.
ROLE OF MIS
In the prototype method, initial methods are developed first. Once
implemented, the system is refined and modified as per new
specifications. This iterative process is followed till the system is
accepted by the user.
In life cycle approach, the MIS development is carried out through
different phases. The phases are: Feasibility study, Analysis, Design,
Implementation and Review.
DEVELOPMENT OF MIS
IMPLEMENTATION OF MIS
Step-1: Implementation Planning
Step-2: Policy & Procedure Revisions
Step-3: Installation: Hardware & Software
Step-4: Modification, Interfaces & Conversion
Step-5: User Training
Step-6: System Testing : Controlled Testing &
Implementation Schedule: The project team should develop, monitor
and maintain an implementation schedules precisely in order to control
the costs and resources effectively
Staffing for Implementation:
•Information systems (IS) auditor
Modifications: The process of correcting flaws and enhancing the
capability of MIS
Interfaces: MIS also interfaces with other systems :
•Other IS in the company
•IS outside the company
Data conversion: The process of transferring the data from the old
system to the new system. It can be carried out by two techniques:
•Automated data transfer
•Manual data entry
Modifications, Interfaces, Data conversion
Issues in Training
•It uses sample data not the actual data.
•Compares the output (reports, screens, and error messages) to predetermined results
•Should run a series of tests
•This test uses the actual data base and compares results with those produced by the
•Must ensure that the two systems (old system and new system) process the same set
of data and use the same sets of input and output parameters
Some Available MIS Software
• Business forecasting, planning and control (Business)
• Sales, distribution, invoicing (Sales)
•Production planning and control (Production)
•Quality control (Quality)
• Material management (Material)
• Finance and accounting (Finance)
• Personnel management (Personnel)
Scope of Application of MIS in Textile Industry
•Business forecasting for products, groups, markets.
•Target fixing and allocation.
•Business planning in terms of the resources to execute.
•Strategy formulation, monitoring and control.
•Information base management for management application
•Dispatching and invoicing
•Order analysis, forecasting
•Sales analysis, forecasting and budgeting
•Dealer, distributor management system
•Market/ Customer / Product analysis
•Market research information database
•Marketing personnel management
•Production Planning : BOM, MRP, and capacity planning
•Process sheet, routing.
•Work order generation, scheduling and control.
•Interface of CAD/CAM systems.
•WIP tracking, valuation.
•Collection of unit data for valuation and costing
•System of data gathering to assess quality and measure against
•Analysis of quality by process, material, work centre location.
•Analysis of quality by reasons and action taken.
•Building quality assurance data for equipment/ process/ technology
•Monitoring quality across the organization from input to output for
operating decisions and business decisions
•Purchasing and procurement.
•Goods receipt and issue system.
•Stock management and valuation.
•Data integration with production, accounts systems.
•Ledger, payables and receivables.
•Loan management, funds management.
•Working capital management.
•Budgeting, planning and control.
•Balance sheet processing.
•Tax management .
•Letter of credit management.
•Personnel data management.
•Personnel attendance system, time mgt
•Payroll accounting: salary, wages, incentives, bonus, income tax and
other deductions, and contribution to various public and provident
•Human resources management: Planning, recruitment, training and
•Personnel cost, projection and planning
•Purchase / Order Module
•Pre production Planning Module
•Inventory – Purchase and stock
•Production Control Module
•Payroll Management System Module
•MIS Report Module
MIS : GARMENTS MANUFACTURING
•Design Wise Payment
•Balance Stock Statement
•Slips ( Fabricator , Contractor , Cutter , supplier etc.)
•Over Due Analysis
•In charge Report
•Master Issue Receipt Report
•P & L Report
A SNAP SHORT OF APPLICATION OF MIS SOFTWARE( EVOLVE) IN GARMENTS MANUFACTURING IN FAKIR FASHIONS.
•Date of birth
Training and Development Achieved: both internally and externally
MIS (HRM) CONTENT
•Personal application form
•Attendance and leave record
•Wage and salary agreement
•Record of sources of recruitment
•Industry data on manpower skills performance.
Data Resources of MIS ( HRM )
•Report on forecast of manpower requirement.
•Reports submitted to the government agencies like income tax office
•Performance appraisal report
•Report on training and development program conducted, their success
MIS : HRM REPORTS
•Higher speed of retrieval and processing of data
•Minimizes information overload
•Higher accuracy of information/report generated
•Better analysis leading to more effective decision making
•Generates new evidence in support of a decision
•Speed up the progress of problem solving
•Improves personal efficiency
•Facilitates interpersonal communication
•Increases organizational control
•Helps automate the managerial processes
MIS : ADVANTAGES
•The dynamic nature of MIS makes it difficult for some organizations to keep up with the principles
•The implementing & monitoring MIS requires a lot of expertise
•The running of MIS programs tends to be relatively costly
•System may become slow and hard to manage because of large amount of data and lack of technical
•Failure in following the standardized systems and procedures and deviation from the system
specifications result in incomplete and incorrect information.
•Can not make creative responses as human expert would in unusual circumstances.
•Even with the right MIS tools, very little can be achieved in terms of improving decision-making in
lacking of a well-defined decision making system
MIS : LIMITATIONS
•MIS should be designed recognizing the complexity in the business system & it
should be user friendly.
•MIS should be kept under continuous surveillance, so that its open system design can
be modified according to the changing information needs.
•There should be an increased monitoring of MIS so as to avoid falling victims of
unobserved MIS which has dire ramifications.
•Managers and business owners should find a way of tailoring information in a way
that it fits various decision making processes in various businesses
MIS : RECOMMENDATIONS
•The management should encourage the effectuation of a mutually interdependent
and balanced MIS where workers and automated systems are handled with due
•A well-defined decision making system should be fledged in businesses so as to
provide a viable working environment for MIS.
•Business managers must ensure that they employ professional personnel who are
able to ardently run both MIS and the decision making process
MIS : RECOMMENDATIONS