Application of mis in textile industry


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Application of mis in textile industry

  1. 1. PROJECT PRESENTATION ON APPLICATION OF MANAGEMENT INFORMATION SYSTEM (MIS) IN TEXTILE INDUSTRY OF BANGLADESH Supervising Teacher MD.AHASHAN HABIB Lecturer, Department of Textile Management & Business Studies Prepared By NAME ID NO. SESSION MD. RAKIB HASAN 2008-1-171 2010-2011 MD. MAJHARUL ISLAM 2008-1-178 2010-2011 MD. FAHADUL ISLAM 2008-1-200 2010-2011
  2. 2. •To know about the concept & meaning of Management Information System ( MIS ) •To know about the features & functions of MIS •To know about the implementation process of MIS •To know about the scope of application of MIS in textile industries of Bangladesh •To know about the advantages & limitations of MIS •To suggest necessary recommendations for the improvement in the performance of MIS OBJECTIVE OF THE PROJECT
  3. 3. Un-processed collection or representation of raw facts, concepts, opinions or instructions in any medium or form, including textual, numerical, graphic, narrative or audiovisual forms in a manner suitable for communication, interpretation or processing by humans or by automatic means. DATA
  4. 4. The interpretation of data based on its context, an assembly of data in a comprehensive form capable of communication and use. Information is the result of processing, manipulating and organizing data which meaning is assigned according to context. INFORMATION
  5. 5. Data Information Data is used as input for the computer system Information is the output of data Data is unprocessed facts Information is processed data Data is not specific Information is specific Data doesn’t carry a meaning Information must carry a logical meaning Data is the raw material Information is the product DATA VS INFORMATION
  6. 6. Management decision making Production statistics Financial indicators Customer satisfaction and cost of sale Management process Research & Development Customer database Competitor activity INFORMATION IMPORTANCE OF INFORMATION
  7. 7. By Source - •Primary information •Secondary information •Tertiary information By Decision Category- •Operational •Tactical •Strategic TYPES OF INFORMATION
  8. 8. •Promptness in availability and updating • Accuracy • Precision • Completeness • Un-ambiguity ATTRIBUTES ADDING VALUE TO QUALITY OF INFORMATION
  10. 10. A set of inter-related components working together to collect, retrieve, process, store and distribute information in order to facilitate the planning, control, coordination, analysis and decision making in companies and other organizations INFORMATION SYSTEM
  11. 11. Level -1: Paper Based System Level - 2: Common Software e.g. Word, Excel Level - 3: Database & Analysis Packages Level -4: Fully Integrated System 4 3 2 1 LEVELS OF TECHNOLOGY IN IS
  12. 12. 1. Operational excellence 2. New products, Services, and Business models 3. Customer and supplier intimacy 4. Improved decision making 5. Competitive advantage 6. Survival IMPORTANCE OF IS
  13. 13. Management Information System (MIS) is a computer based information system which is basically concerned with processing data into information which is then communicated to the various departments in an organization to support the operations, the management and the decision making function in the organization Management Information System (MIS)
  14. 14. MIS MODEL
  15. 15. People Resources: End users: the people who use the IS or the information from the IS IS specialists: the people who develop and operate IS Hardware Resources: All physical devices used in information processing Machines, data media, peripherals Software Resources: All information processing instructions including programs and procedures System software, application software and procedures Data Resources: Facts about the business transactions Databases of organized data Network Resources: Communications media Network infrastructure: hardware and software The Internet, intranets and extranets MIS RESOURCES
  16. 16. MIS ACTIVITIES •Input of data resources -Data entry activities •Processing of data into information -E.g., calculate, compare, sort, classify, summarize •Output of information products -Messages, reports, forms and graphic images •Storage of data resources -Data elements and databases •Control of system performance -Monitoring and evaluating feedback
  17. 17. •Financial Need •Information Glut •Constant Change •Web Service •User Expectations •Control on information production •Automation •Demand of users as well as staff •Shortage of Time NECESSITY OF MIS
  18. 18. MIS supports by way of information, to • Decide the goals and objectives • Determine the correct status of the future business • Provide the correct focus for the attention and action of the management • Evaluate the performance and give a critical feedback on the strategic failures • Provide cost-benefit evaluation to decide on the choice of resources, the mobilization of resources, and the mix of resources. •Generate the standards and the yardsticks for measurement and control. ROLE OF MIS
  19. 19. Prototype method: In the prototype method, initial methods are developed first. Once implemented, the system is refined and modified as per new specifications. This iterative process is followed till the system is accepted by the user. Life-cycle Approach: In life cycle approach, the MIS development is carried out through different phases. The phases are: Feasibility study, Analysis, Design, Implementation and Review. DEVELOPMENT OF MIS
  20. 20. IMPLEMENTATION OF MIS Step-1: Implementation Planning Step-2: Policy & Procedure Revisions Step-3: Installation: Hardware & Software Step-4: Modification, Interfaces & Conversion Step-5: User Training Step-6: System Testing : Controlled Testing & Parallel Testing
  21. 21. Implementation Schedule: The project team should develop, monitor and maintain an implementation schedules precisely in order to control the costs and resources effectively Staffing for Implementation: •MIS manager •Implementation specialist •Information systems (IS) auditor •Training co-ordinator Implementation Planning
  22. 22. Computer-related Policies &Procedures •Data entry policies and procedures • Timing consideration •Data updates •User access •Security administration •Data backup •Disaster recovery planning Policy & Procedure Revision
  23. 23. Modifications: The process of correcting flaws and enhancing the capability of MIS Interfaces: MIS also interfaces with other systems : •Other IS in the company •IS outside the company Data conversion: The process of transferring the data from the old system to the new system. It can be carried out by two techniques: •Automated data transfer •Manual data entry Modifications, Interfaces, Data conversion
  24. 24. Issues in Training •Training plan •Trainers •Training media •Training evaluation USER TRAINING
  25. 25. Controlled Testing •It uses sample data not the actual data. •Compares the output (reports, screens, and error messages) to predetermined results •Should run a series of tests Parallel Testing •This test uses the actual data base and compares results with those produced by the old system. •Must ensure that the two systems (old system and new system) process the same set of data and use the same sets of input and output parameters Acceptance Testing
  26. 26. Abas ACS Optima Bann BPCS Datatex Intenia Movex Fashion JD Edwards Pointman SAP Style Fashion Some Available MIS Software
  27. 27. • Business forecasting, planning and control (Business) • Sales, distribution, invoicing (Sales) •Production planning and control (Production) •Quality control (Quality) • Material management (Material) • Finance and accounting (Finance) • Personnel management (Personnel) Scope of Application of MIS in Textile Industry
  28. 28. •Business forecasting for products, groups, markets. •Target fixing and allocation. •Business planning in terms of the resources to execute. •Strategy formulation, monitoring and control. •Information base management for management application Business System
  29. 29. •Order processing •Dispatching and invoicing •Order analysis, forecasting •Sales analysis, forecasting and budgeting •Dealer, distributor management system •Market/ Customer / Product analysis •Market research information database •Marketing personnel management Sales
  30. 30. •Production Planning : BOM, MRP, and capacity planning •Process sheet, routing. •Work order generation, scheduling and control. •Interface of CAD/CAM systems. •WIP tracking, valuation. •Collection of unit data for valuation and costing Production
  31. 31. •System of data gathering to assess quality and measure against standard. •Analysis of quality by process, material, work centre location. •Analysis of quality by reasons and action taken. •Building quality assurance data for equipment/ process/ technology selection. •Monitoring quality across the organization from input to output for operating decisions and business decisions Quality Control
  32. 32. •Purchasing and procurement. •Goods receipt and issue system. •Stock management and valuation. •Inventory analysis. •Data integration with production, accounts systems. •Quotation •Subcontracting Materials
  33. 33. •Ledger, payables and receivables. •Cash-flow management. •Loan management, funds management. •Working capital management. •Budgeting, planning and control. •Balance sheet processing. •Tax management . •Cost accounting. •Bank reconciliation. •Letter of credit management. Finance
  34. 34. •Personnel data management. •Personnel attendance system, time mgt •Payroll accounting: salary, wages, incentives, bonus, income tax and other deductions, and contribution to various public and provident funds. •Human resources management: Planning, recruitment, training and upgradation. •Personnel cost, projection and planning Personnel
  35. 35. Modules: •Purchase / Order Module •Sampling Module •Pre production Planning Module •Inventory – Purchase and stock •Production Control Module •Sales Module •Account Module •Documentation Module •Payroll Management System Module •MIS Report Module MIS : GARMENTS MANUFACTURING Reports: •Design Wise Payment •Balance Stock Statement •Ledger •Slips ( Fabricator , Contractor , Cutter , supplier etc.) •Worker Efficiency •Over Due Analysis •Register Report •In charge Report •Agent Report •Rate Analysis •Purchase Report •Master Issue Receipt Report •P & L Report •Lot Status
  37. 37. Personal History: •Name •Address •Date of birth •Sex •Ethnicity •Contact number Work History: •Department •Job title •Grade •Position •Position history •Supervisor •Salary •Salary history •Appraisal data •Benefits selected Training and Development Achieved: both internally and externally Career Plans Skills Inventory: •Skills •Special skill •Education •Competencies MIS (HRM) CONTENT
  38. 38. •Personal application form •Appointment letter •Attendance and leave record •Appraisal form •Wage and salary agreement •Record of sources of recruitment •Industry data on manpower skills performance. •Bio-data. •Production data Data Resources of MIS ( HRM )
  39. 39. •Report on forecast of manpower requirement. •Reports submitted to the government agencies like income tax office •Performance appraisal report •Report on training and development program conducted, their success and failure MIS : HRM REPORTS
  40. 40. •Higher speed of retrieval and processing of data •Minimizes information overload •Higher accuracy of information/report generated •Better analysis leading to more effective decision making •Generates new evidence in support of a decision •Speed up the progress of problem solving •Improves personal efficiency •Facilitates interpersonal communication •Increases organizational control •Helps automate the managerial processes MIS : ADVANTAGES
  41. 41. •The dynamic nature of MIS makes it difficult for some organizations to keep up with the principles & strategies •The implementing & monitoring MIS requires a lot of expertise •The running of MIS programs tends to be relatively costly •System may become slow and hard to manage because of large amount of data and lack of technical staff. •Failure in following the standardized systems and procedures and deviation from the system specifications result in incomplete and incorrect information. •Can not make creative responses as human expert would in unusual circumstances. •Even with the right MIS tools, very little can be achieved in terms of improving decision-making in lacking of a well-defined decision making system MIS : LIMITATIONS
  42. 42. •MIS should be designed recognizing the complexity in the business system & it should be user friendly. •MIS should be kept under continuous surveillance, so that its open system design can be modified according to the changing information needs. •There should be an increased monitoring of MIS so as to avoid falling victims of unobserved MIS which has dire ramifications. •Managers and business owners should find a way of tailoring information in a way that it fits various decision making processes in various businesses MIS : RECOMMENDATIONS
  43. 43. •The management should encourage the effectuation of a mutually interdependent and balanced MIS where workers and automated systems are handled with due respect. •A well-defined decision making system should be fledged in businesses so as to provide a viable working environment for MIS. •Business managers must ensure that they employ professional personnel who are able to ardently run both MIS and the decision making process MIS : RECOMMENDATIONS
  44. 44. THANK YOU ALL