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Procurement Specialist & Head Of Procurement Department - Staff Terms Of Reference


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Terms of Reference for the position of Procurement Specialist & Head Of Procurement Department

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Procurement Specialist & Head Of Procurement Department - Staff Terms Of Reference

  1. 1. WORLD BANK 3RDURBAN WATER SECTOR REFORM - ADO-EKITIWATER SUPPLY PROJECTProject Implementation Unit (PIU): Staff Terms of ReferenceTitle: Procurement Specialist & Head of Procurement DepartmentReporting Responsibility: Project Coordinator (PC)The Project:The primary objective of the reform project is to enhance the capacity of the state to provideeconomically and sustainable water sustainable water supply through institutionalstrengthening and optimal involvement of private partners in the urban water supply.The state government has demonstrated its commitment to the reform by initiating a statewater and sanitation policy in June 2012 while the draft law is awaiting passage into law bythe state house of assembly. A major outshoot of the law is the autonomy granted thecorporation.Duties:The Procurement Specialist is responsible for all procurement matters relating to the project,and will facilitate procurement activities of the PIU to ensure timely provision of resourcesand services to facilitate efficient implementation of the project in accordance with theschedule. This role covers all developmental agency sponsored projects in the water sector inEkiti State i.e. World Bank, EU (WSSRP3 ), AfDB, UNICEF, - to be commonly referred toa Developmental Agencies (DA).General:• Responsible for overall procurement planning and control to include:-Annual Work Plan and Quarterly Updates-Annual Procurement Plan and Quarterly Updates-Production of Management Reports ( Procurement Component)● Manage staff and resources in the department to deliver the project objectivesSpecifics:• Prepare and update the annual work plan and procurement plans for the project• Provide key inputs to Accountants in the preparation of Annual Budget and DisbursementForecast• Under the supervision of the PC, carry out all relevant procurement duties as related to“StateComponents” of the Project. Such duties include all tasks beginning with EOI/Pre-qualification,RFP/Bid Packaging , to Contract Signing, Supervision of Assignment.• Review and Process invoices and respond to claims.• Track the performance of Consultants/Contractors – under Time & Cost Management and
  2. 2. monthly and quarterly reports• Based on findings of completion reports for each contract, document the lessons learnt andbestpractices on design of follow-on projects.Qualifications:• University Degree/HND• At least 6 years experience in the procurement function• Broad experience in procurement planning and management of multiple contracts;includingimportation procedure and understanding of current fiscal policy of the government.• Extensive experience with WB procurement procedures or other international fundingagencies.• Excellent knowledge of MS Office Suites• Good command of English, both written and spoken.• Good inter-personal skills.• Allowance and Resources: To be determined by the PMC.Performance Evaluation Criteria:• Meeting the implementation targets set out in the annual work/procurement plan.• Timely submission of Management Reports ( Monthly and Quarterly )• Timely updates of annual work plan /procurement plan• Effective management of consultants /contractors in accordance with their Scheduleand Budget.• Efficient and professional handling of contractual Issues for effective projectmanagement and attainment of its objectives.