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Isabella Stewart Gardner Museum Orientation
Welcome to the Cooperative!
MetaArchive Cooperative:
Case Study in
Collaborati...
Why collaborate?
To preserve our
digital collections
Maintain integrity for
continued access
To preserve our
institutional missions
Outsourcing core mission is
dangerous
Collaboration Benefits
Co$t effective
Scalable
Transparent
Control
Responsive
Standards-based
Building collaborative
networks
Work together to develop common solutions
for shared problems
Demands attention to organiz...
Building collaborative
networks
Three Keys:
A common cause
Solid institutional buy-in
Attention to organizational arrangem...
MetaArchive History
●2004 - Founded as part of NDIIPP funding
and activities
●2006 - Educopia Institute founded to serve
a...
Community-building
Network management expertise
Administrative, legal, and financial
services
Distributed digital preservation
Institutions maintain control over their own
content
Preservation as a process, not a
pus...
MetaArchive is a cooperative, not a vendor:
All hardware and software assets are owned
by members
Membership fees and stor...
◼ Compatible with any repository system
▪ E.g., Dspace, Fedora, Archivalware, ETDb,
CONTENTdm, BePress, Digital Commons, e...
MetaArchive Practices
Basic processes
“Producer” (OAIS) determines curation practices;
brings SIPs to MetaArchive
18
MetaArchive Practices
Basic processes
“Producer” (OAIS) determines curation practices;
brings SIPs to MetaArchive
Multiple...
AU AU
AU AU
AU
AU
Member
Cache
Member
Cache
Member
Cache
Member
Cache
Member
Cache
Member
Cache
MetaArchive Practices
Basic processes
“Producer” (OAIS) determines curation practices;
brings SIPs to MetaArchive
Multiple...
A
U
A
U A
U
A
U
A
U
A
U
A
U
A
U
A
U A
U
A
U
A
U
A
U
A
U
MetaArchive Practices
Basic processes
“Producer” (OAIS) determines curation practices;
brings SIPs to MetaArchive
Multiple...
● Auburn University
● Boston College
● Cal Poly San Luis Obispo
● Consorci de Biblioteques
Universitaris de Catalunya
● Fl...
26
Collaborative members: $2.5K/year
Preservation members: $3K/year
Sustaining members: $5.5K/year
Server cost: <$5K/term
Sto...
Membership Responsibilities
●Undertake a 3-year membership term
●Take responsibility for content preparation,
evaluation, ...
Governance Model
Independent
Nonprofit
Member owned, operated, governed
Governance Model
Charter
Outlines mission, goals, and organizing
principles of cooperative
Governance Procedures
Outlines ...
Leadership
Steering Committee
Primary governing body responsible for overall
management, coordination, communication,
and ...
Community Building
Common, neutral center
Distribution of work
Community of engagement
Building knowledge
Accomplishing pr...
Community Building
Committees and Working Groups
Steering Committee
Preservation Committee
Content Committee
Technical Com...
Community Building
Communicate!
Monthly discussion-topic focused
community calls
Two Steering Committees per year
Communit...
Sustainability
Cooperative framework
Strong organizational center
Limited dependence on any one member
Collaborative model...
36
www.metaarchive.org
Thank you!
Obrigado!
sam@educopia.org
@samalanmeister
MetaArchive Cooperative: Case Study in Collaboration
MetaArchive Cooperative: Case Study in Collaboration
MetaArchive Cooperative: Case Study in Collaboration
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MetaArchive Cooperative: Case Study in Collaboration

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MetaArchive Cooperative:
Case Study in
Collaboration
Sam Meister
Educopia Institute
2º Seminário de Preservação Comum de
Património Digital
Lisbon, Portugal
June 21-22, 2016

Published in: Technology
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MetaArchive Cooperative: Case Study in Collaboration

  1. 1. Isabella Stewart Gardner Museum Orientation Welcome to the Cooperative! MetaArchive Cooperative: Case Study in Collaboration Sam Meister Educopia Institute 2º Seminário de Preservação Comum de Património Digital Lisbon, Portugal June 21-22, 2016 www.metaarchive.org
  2. 2. Why collaborate?
  3. 3. To preserve our digital collections
  4. 4. Maintain integrity for continued access
  5. 5. To preserve our institutional missions
  6. 6. Outsourcing core mission is dangerous
  7. 7. Collaboration Benefits Co$t effective Scalable Transparent Control Responsive Standards-based
  8. 8. Building collaborative networks Work together to develop common solutions for shared problems Demands attention to organizational structure
  9. 9. Building collaborative networks Three Keys: A common cause Solid institutional buy-in Attention to organizational arrangement that governs the partnerships
  10. 10. MetaArchive History ●2004 - Founded as part of NDIIPP funding and activities ●2006 - Educopia Institute founded to serve as administrative home for MetaArchive ●2007 - MetaArchive becomes initial Affiliated Community ●2014 - Celebrated 10 years of successful preservation network 11
  11. 11. Community-building Network management expertise Administrative, legal, and financial services
  12. 12. Distributed digital preservation Institutions maintain control over their own content Preservation as a process, not a push-button exercise Simplicity in ingest, management 15 Hallmarks
  13. 13. MetaArchive is a cooperative, not a vendor: All hardware and software assets are owned by members Membership fees and storage fees go to a central pool of support for members’ co-op activities 16 Cooperative Preservation
  14. 14. ◼ Compatible with any repository system ▪ E.g., Dspace, Fedora, Archivalware, ETDb, CONTENTdm, BePress, Digital Commons, etc ◼ Member institutions determine their own curatorial practices ◼ MetaArchive is a community of support to help them make informed decisions 17 Philosophy in Practice
  15. 15. MetaArchive Practices Basic processes “Producer” (OAIS) determines curation practices; brings SIPs to MetaArchive 18
  16. 16. MetaArchive Practices Basic processes “Producer” (OAIS) determines curation practices; brings SIPs to MetaArchive Multiple copies of AIPs dispersed across geographical, political, and environmental lines 19
  17. 17. AU AU AU AU AU AU Member Cache Member Cache Member Cache Member Cache Member Cache Member Cache
  18. 18. MetaArchive Practices Basic processes “Producer” (OAIS) determines curation practices; brings SIPs to MetaArchive Multiple copies of AIPs dispersed across geographical, political, and environmental lines Checks and repairs automated across network 21
  19. 19. A U A U A U A U A U A U A U
  20. 20. A U A U A U A U A U A U A U
  21. 21. MetaArchive Practices Basic processes “Producer” (OAIS) determines curation practices; brings SIPs to MetaArchive Multiple copies of AIPs dispersed across geographical, political, and environmental lines Checks and repairs automated across network Deaccession cycle versus data deletion 24
  22. 22. ● Auburn University ● Boston College ● Cal Poly San Luis Obispo ● Consorci de Biblioteques Universitaris de Catalunya ● Florida State University ● Isabella Stewart Gardner Museum ● Greene County Public Library ● HBCU Library Alliance ● Indiana State University ● Oregon State University ● Penn State University ● Pontificia Universidade Catolica do Rio de Janeiro ● Purdue University ● Rockefeller Archives Center ● University of Louisville ● University of North Texas ● University of South Carolina ● Virginia Tech University Membership
  23. 23. 26
  24. 24. Collaborative members: $2.5K/year Preservation members: $3K/year Sustaining members: $5.5K/year Server cost: <$5K/term Storage cost: $585/TB/year 27 Membership Levels
  25. 25. Membership Responsibilities ●Undertake a 3-year membership term ●Take responsibility for content preparation, evaluation, staging, and ingest testing ●Monitor collections to ensure accurate long-term preservation ●Host and maintain a MetaArchive cache (server) or pay in a technology support fee ●Join and contribute to Committees 28
  26. 26. Governance Model Independent Nonprofit Member owned, operated, governed
  27. 27. Governance Model Charter Outlines mission, goals, and organizing principles of cooperative Governance Procedures Outlines roles and responsibilities for officers and member participants Member agreements Outlines terms and responsibilities of membership
  28. 28. Leadership Steering Committee Primary governing body responsible for overall management, coordination, communication, and reporting efforts One representative from each Sustaining Member Strategic direction-setting, policy setting, including membership costs and storage fees
  29. 29. Community Building Common, neutral center Distribution of work Community of engagement Building knowledge Accomplishing preservation Concentrated effort toward unified goals
  30. 30. Community Building Committees and Working Groups Steering Committee Preservation Committee Content Committee Technical Committee Metadata Working Group Ingest Pathway Working Group
  31. 31. Community Building Communicate! Monthly discussion-topic focused community calls Two Steering Committees per year Community Listserv MetaArchive Wiki
  32. 32. Sustainability Cooperative framework Strong organizational center Limited dependence on any one member Collaborative model for long-term preservation Geographic diversity/distribution Expertise diffusion Maintain cost-effective, in-house options
  33. 33. 36 www.metaarchive.org Thank you! Obrigado! sam@educopia.org @samalanmeister

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