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SAFER Recruitment and Retention In Brief


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This slideshare will cover a brief overview of the Staffing for Adequate Fire and Emergency Response and give you simple tips to follow when applying for SAFER.

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SAFER Recruitment and Retention In Brief

  1. 1. SAFER RECRUITMENT & RETENTION In Brief Brought to you by the FireGrantsHelp Team
  2. 2. What is SAFER? (We’re so glad you asked!) SAFER Staffing for Adequate Fire & Emergency Response The goal of SAFER is to assist local fire departments with staffing and deployment capabilities so they can meet industry standards for fire response and provide adequate and timely protection from fire hazards. SAFER is offered by FEMA and has $340 million available in FY2015 to support fire departments nationwide!
  3. 3. SAFER Recruitment & Retention (R&R) Differs from the SAFER Hiring Program Funds activities to recruit new and retain current VOLUNTEER firefighters Considers projects for individual agencies, regional consortiums and volunteer firefighter interest/support organizations Oh and by the way – NO MATCH REQUIRED
  4. 4. Who can apply? • Combination fire departments • Volunteer fire departments • National, State, Local, or Tribal Volunteer Firefighter Interest Organizations
  5. 5. What does it fund? Incentives that encourage volunteer firefighting to increase the ranks of trained, certified and competent firefighters in local communities. Examples of eligible costs include: • Length of service awards • Tuition assistance • Lost wage reimbursement • Insurance such as disability, health, dental, and life • Marketing costs to recruit new members • PPE for New Members • Grant writing fee
  6. 6. Key Dates Application Opens: 2/22/2016 Application Deadline: 3/25/2016 Award Notification: anticipate all notices will be issued by September 30, 2016
  7. 7. 8 Simple Rules to Get Started
  8. 8. Rule #1: Identify the Legal Applicant • For R&R Applications, this is typically the entity that controls the budget, vehicle titles and issues paychecks – Nonprofit volunteer fire department – Fire Protection District – City, town, township, county Obtain the DUNS Number & EIN from your Finance Office Your DUNS number will look something like this Your EIN will looks something like this
  9. 9. Rule #2: Check SAM Registration The Legal Applicant must have an active Entity Record – When you apply – When you are awarded – Throughout the duration of your federal award If the Legal Applicant is not registered in, ask your Finance Office to create an Entity Record
  10. 10. Rule # 3: Access the FEMA Portal Your Organization must have an active FEMA registration status - you can’t apply to SAFER without one Has your organization ever received a FEMA grant? Be sure to use the same Portal Account! (get help if you don’t know or are locked out) Money doesn’t grow on trees…that’s why we have grants
  11. 11. Rule #4: Know Your Facts Ask these questions: • What are your department’s current staffing levels? • Have you conducted a risk and staffing needs analysis? • What are your current recruitment and retention activities? • How can you encourage volunteers to stay with or join the department? • How will additional firefighters help protect your community? Data and facts make for a strong application!
  12. 12. …oh, and get your call data ready! Now in NFIRS format (this means different call volume categories) If you don’t report, that’s OK (but you’ll need to start if you’re awarded) What’s NFIRS? The National Fire Incident Reporting System. It may be called something different in your state (learn more about NFIRS)
  13. 13. You’ll need to describe: Organization budget for 2015 and 2016 • How does it compare to budgets from the last 3-5 years? • How do revenue and expenses compare to the budget? Community & Legal Applicant’s financial situation • How does it impact your organization budget? • What other costs or revenue challenges are straining the budget? Rule #5: Financial Details Required If you’re still using one of these to do math, click for help
  14. 14. Rule #6: Know your Needs – Does your department meet NFPA Standards for response time and staffing levels? – Do you need a marketing plan to recruit new volunteers? – Are volunteers leaving because a lack of incentives and/or benefits?
  15. 15. Rule #7: Understand How Applications are Judged The review process consists of: • Computer Scoring – application data is crunched by a computer • Peer Review – 2 reviewers read and score your narrative • Technical Review – FEMA staff checks administrative items are in order before issuing an award tip: Make sure any old AFG, SAFER or FP&S awards are closed out before you apply!
  16. 16. Rule #8: Plan Accordingly • Narratives are important BUT your Narratives will only be read if your application passes Computer Scoring • The moral of the story: There is no room for error
  17. 17. Still have questions? We can help! Our Grant Writers: • Have a combined 30+ years of grant writing experience • Many are active members of the public safety community! • Helped fund more than $75 million in grant awards! • Have a grant success rate of 60% higher than the national average! Use code: SAFER15 before the end of February to get 15% off grant writing help today! To work with the best of the best