Initial informative presentation to the All Hands Organizing Committee, May 1, 2014.

1. ALL-HANDS ORGANIZING COMMITTEE
INFORMATIONAL CALL
May 1, 2014

2. AGENDA
1. INTRODUCTION TO THE ALL-HANDS MEETING
2. INTRODUCTION TO CALL ATTENDEES “AROUND THE CUBE”
3. HOW TO ACCOMPLISH OUR GOALS?
4. BEST TIME FOR A STANDING CALL?

3. ALL-HANDS MEETING
JUNE 24-26, 2014

4. OUTCOME FOCUSED EVENT
 Meeting Goals:
 Convergence on the Demonstration
Governance Charter, Next Steps on
Implementation
 State of CI in the Geosciences by sharing
results of existing projects
 Provide a forum for communication in the
Geosciences

5. AROUND
THE CUBE

6. Atmo-
spheric
Chemistry
Climate &
Large
Scale
Dynamics
Paleo-
Climate
Meteor-
ology
Aeronomy
Space
Weather
Magneto-
spheric
Physics
Solar
Terrestrial
Igneous
Petrology
& Volcan-
ology
Structure
&
Tectonics
Geo Ed &
Workforce
Training
Geodesy
NCAR
Geophysi
cs &
Geody-
namics
Geobiology
& Paleoen-
tology
Cryosphere
& Ice
Dynamics
Critical
Zone &
Soil
Science
Chemical
Ocean-
ography
Geomor-
phology
Hydrology
Sediment
-ology &
Strati-
graphy
Marine
Geophysics
Physical
Ocean-
ography
Marine
Geology
Biological
Ocean-
ography
Ocean
Education
Ocean
Drilling &
Engineer-
ing
Software
&
Modeling
Bio-
informatics
Ecosystems
Biology
High Perf
Computing
Semantics
&
Ontologies
Algorithm
s & Data
Mining
EarthCube
CI
Solid and
Aqueous
Geochem
-istry
Who is EarthCube? Earth
Oceans
Atmosphere
Polar

7. Roadmaps & Concept Designs (technical roadmaps
and small prototype designs)
End-user Workshops & Stakeholder Alignment
(identifying community needs & wants)
Test Governance Award (planning &
demonstration phases)
Building Blocks, RCNs, and Conceptual Design
Awards (current funded projects)
The EarthCube Journey
White Papers & Expressions of Interest (Geo & CI)
Dear Colleague Letter & Charrettes
201120122013Present

8. PATH TO THE CHARTER03/25/14 04/30/14 06/24/14 07/15/14
Advisory
Committee
First Review

9. HOW DO WE ACCOMPLISH OUR
GOALS?
 Plenary Speaker
 Opening Reception
 Technology Sessions, Workshops, Hack-a-thons
 Science Sessions
 Table-top Exercises
 Pop-Up Sessions
 Networking Opportunities
 Other events

10. MUST HAVES
 Instantiated Groups Coming Together to Review and Participate
in the Charter
 Funded projects meeting

11. SCIENCE
CHALLENGES
FROM END-
USER
WORKSHOPS

12. TECHNICAL
CHALLENGES
DERIVED
FROM THE
END-USER
WORKSHOPS

13. TECHNICAL
CHALLENGES
DERIVED FROM
THE END-USER
WORKSHOPS IF
YOU REMOVE THE
WORD “DATA”

14. MEETING/CALL SCHEDULE
Proposed Dates (week of):
 05/05
 05/19
 06/02
 06/09 if necessary
 06/16
 Standing date/time:
 Thursdays at 11am PDT/noon
MDT/1pm CDT/2pm EDT?

16. WHAT ARE THE CRITICAL FUNCTIONS OF
EARTHCUBE GOVERNANCE?
Group converged on 19 Critical Functions in 3 broad categories, including the following examples:
 Leadership & Vision
 Setting, implementing, and revisiting as needed the strategic direction and plan (including
monitoring metrics)
 Consistency and transparency in policies, procedures, and decision-making
 Coordination with and recommendations to NSF
 Advocacy & Engagement
 Dissemination & Communication: Branding to easily trace results and broad dissemination of EC
information across academic, private sector, and government
 Engagement: End-user stakeholder engagement
 Connections: Establishing partnerships to the organizations and initiatives and leverage existing
resources
 Guiding Technical Implementation
 Explicit connection between scientific process and technical functions
 Maintaining alignment of funded projects
 Stewardship of a reference architecture
 Ensuring, improving, and monitoring the user experience

17. EXAMPLE OF REMAINING QUESTIONS
 What constitutes “membership”?
 How does the chair of the Steering Committee
interact with the Program Office?
 How do we ensure and promote collaboration and
information flows between the various committees?
 Is the Council of Data Facilities in the correct
location?
 Are the current guiding principles of EarthCube
correct?
 How do we clarify the EarthCube “niche”?

18. Advisory Board
OMG & Secretariat
Crowd Sourcing:
Broader Public
June All Hands
Meeting
Charter MUST be
presented at the
meeting
Changes can be
made during the 2nd
year.
Wordsmith work group (email
call for participation; Google
Docs)
Editing Committee
(Secretariat and
AAC members)
Review/ Feedback
(early May to late May)
Decision Making
(early to mid-June)
Crowd Sourcing:
Assembly Groups
Analysis of
Feedback
(early June)
Arizona Team
(Synthesize
feedback)
Review/ Feedback
(late June)
Construction of questions and
set up of feedback collection
system (drafted by AZ,
reviewed by Synthesis Team)
Facebook & other
Social Media
Create a Framing Document &
FAQ to provide background
(drafted by AZ, reviewed by
Synthesis Team)
Preparation for Review
(two weeks)
Editing Committee
(Secretariat and
AAC members)
Decision Making
(July)
Vetting Process for Governance Charter
Finalizing the charter for review
(AZ team)
Outreach to Chartered Groups
with User Guides
Submission to NSF
for Review

19. DISTRIBUTION OF THE STRUCTURE –
A FRAMING DOCUMENT FOR THE
CROWDSOURCING AKA “USERS GUIDE”
 Framing statement on EarthCube, Direction, and How YOU can participate
 Recorded video, document, slide show
 Including:
 The journey thus far
 Science Drivers & Technical Challenges (links to documents)
 Elements of the Production:
 List of Functions Identified
 Draft Charter
 Draft Organizational Structure

20. HOW TO CROWDSOURCE?
 The Full Charter & Structure
 Presented via an online survey mechanism (e.g. Survey Monkey)
with line numbers and targeted questions for each section
 Reviews coordinated by group (i.e. Secretariat, Assembly Workshop
Attendees, Stakeholder Alignment Survey respondents, Professional
Societies)
 Send to:
 Professional Societies (AMS, AGI, AGU, GSA, ASLO)
 XSEDE
 Stakeholder Alignment Respondents
 Assembly & End-User Workshops
 Elements of the Charter
 Strategic Pathways Initiatives (3-4 targeted questions)
 Quick response questions via Social Media