2. AGENDA
1. INTRODUCTION TO THE ALL-HANDS MEETING
2. INTRODUCTION TO CALL ATTENDEES “AROUND THE CUBE”
3. HOW TO ACCOMPLISH OUR GOALS?
4. BEST TIME FOR A STANDING CALL?
4. OUTCOME FOCUSED EVENT
Meeting Goals:
Convergence on the Demonstration
Governance Charter, Next Steps on
Implementation
State of CI in the Geosciences by sharing
results of existing projects
Provide a forum for communication in the
Geosciences
16. WHAT ARE THE CRITICAL FUNCTIONS OF
EARTHCUBE GOVERNANCE?
Group converged on 19 Critical Functions in 3 broad categories, including the following examples:
Leadership & Vision
Setting, implementing, and revisiting as needed the strategic direction and plan (including
monitoring metrics)
Consistency and transparency in policies, procedures, and decision-making
Coordination with and recommendations to NSF
Advocacy & Engagement
Dissemination & Communication: Branding to easily trace results and broad dissemination of EC
information across academic, private sector, and government
Engagement: End-user stakeholder engagement
Connections: Establishing partnerships to the organizations and initiatives and leverage existing
resources
Guiding Technical Implementation
Explicit connection between scientific process and technical functions
Maintaining alignment of funded projects
Stewardship of a reference architecture
Ensuring, improving, and monitoring the user experience
17. EXAMPLE OF REMAINING QUESTIONS
What constitutes “membership”?
How does the chair of the Steering Committee
interact with the Program Office?
How do we ensure and promote collaboration and
information flows between the various committees?
Is the Council of Data Facilities in the correct
location?
Are the current guiding principles of EarthCube
correct?
How do we clarify the EarthCube “niche”?
18. Advisory Board
OMG & Secretariat
Crowd Sourcing:
Broader Public
June All Hands
Meeting
Charter MUST be
presented at the
meeting
Changes can be
made during the 2nd
year.
Wordsmith work group (email
call for participation; Google
Docs)
Editing Committee
(Secretariat and
AAC members)
Review/ Feedback
(early May to late May)
Decision Making
(early to mid-June)
Crowd Sourcing:
Assembly Groups
Analysis of
Feedback
(early June)
Arizona Team
(Synthesize
feedback)
Review/ Feedback
(late June)
Construction of questions and
set up of feedback collection
system (drafted by AZ,
reviewed by Synthesis Team)
Facebook & other
Social Media
Create a Framing Document &
FAQ to provide background
(drafted by AZ, reviewed by
Synthesis Team)
Preparation for Review
(two weeks)
Editing Committee
(Secretariat and
AAC members)
Decision Making
(July)
Vetting Process for Governance Charter
Finalizing the charter for review
(AZ team)
Outreach to Chartered Groups
with User Guides
Submission to NSF
for Review
19. DISTRIBUTION OF THE STRUCTURE –
A FRAMING DOCUMENT FOR THE
CROWDSOURCING AKA “USERS GUIDE”
Framing statement on EarthCube, Direction, and How YOU can participate
Recorded video, document, slide show
Including:
The journey thus far
Science Drivers & Technical Challenges (links to documents)
Elements of the Production:
List of Functions Identified
Draft Charter
Draft Organizational Structure
20. HOW TO CROWDSOURCE?
The Full Charter & Structure
Presented via an online survey mechanism (e.g. Survey Monkey)
with line numbers and targeted questions for each section
Reviews coordinated by group (i.e. Secretariat, Assembly Workshop
Attendees, Stakeholder Alignment Survey respondents, Professional
Societies)
Send to:
Professional Societies (AMS, AGI, AGU, GSA, ASLO)
XSEDE
Stakeholder Alignment Respondents
Assembly & End-User Workshops
Elements of the Charter
Strategic Pathways Initiatives (3-4 targeted questions)
Quick response questions via Social Media