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Enhanced GNSS Receiver/User Terminal - Webinar (Fundamental Elements Call)


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On 9 October 2019, a webinar on the Fundamental Elements Call “Enhanced GNSS Receiver/User Terminal” was held to provide applicants with additional details on the proposal preparation.

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Enhanced GNSS Receiver/User Terminal - Webinar (Fundamental Elements Call)

  1. 1. Webinar – Enhanced GNSS Receiver/User Terminal 9 October 2019 Valeria CATALANO, Market Development Martin SUNKEVIC, Market Development Nikitas NIKITARAS, Legal Barbara VERTES-TOGHER, Finance GSA/GRANT/03/2019
  2. 2. This presentation is provided for information purposes only and is not intended to replace consultation of any applicable legal sources and does not overrule in any way, but on the contrary, is subject to the provisions of the grant agreement and call for proposal, which shall prevail in case of discrepancy. For more information, please consult the Grant Agreement and the call for proposal available on the GSA website. Disclaimer 2
  3. 3. Agenda 3 Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  4. 4. 4 Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  5. 5. How to interact (I) 5 • Participants’ microphones are muted. To avoid any echo, please switch off your microphone. • Make sure your speakers or headphones are switched on, and turn up the volume. • Please register at: if you want your contact details to be shared with other webinar participants.
  6. 6. • For any technical issues that may arise during the webinar (sound problems, not viewing content, etc.) you can use the chat and we will support you. • If you want to address any questions during the webinar, please use the communication panel How to interact (II) 6
  7. 7. • Questions are collected at the end of the session. • All the Q&A will be published as clarifications. • The clarifications and slides will be available online in due time at GSA website. Way of working 7
  8. 8. 8 Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  9. 9. Fundamental Elements Programme 99 • Fosters development of innovative GNSS receivers, chipsets and antennas. • Created by the 2013 GNSS Regulation, complementary with H2020.  Horizon 2020 aims to develop innovative products, application and feasibility study in different market segments  More info can be found here: o o • High-level objectives:  Facilitate the adoption of the European GNSS Systems building on innovative services and differentiators  Increase the EU industry competitiveness  Address the user needs in priority market segments, maximising the benefits for the citizens • The FE financial instruments includes Grant and Procurement:  Each year the GSA publishes an annual work programme, with info on grants that are going to be awarded during the year (2019 Grant Plan is available on the website)
  10. 10. Fundamental Elements (all EGNSS services excluding PRS): on-going projects 10 • 17 on-going projects covering all the market segments: o Road (PATROL – Digital tachograph, ESCAPE – Autonomous vehicles) o Aviation (DFMC, A-RAIM – GLAD, DARP) o High-Precision (FANTASTIC) o Timing (GIANO, GEARS) o Maritime (MAREC) o SAR (iSSAR, PHOENIX, COBALT, TAUCETI, AMETRINE) o Transversal segments (Integration) o Mass Market (eMAPS)
  11. 11. 11 • Enhanced GNSS User Terminal - M€ 3 (Transversal)  Published 18/6/2019  Up to 2 projects  Deadline 31/10/2019 • Filling the gaps and emerging E-GNSS receivers technologies - M€ 5,0 (Transversal)  Published 24/9/2019  Up to 6 projects  Deadline 30/11/2019 Budget planned: 8 M EUR Fundamental Elements (all EGNSS services excluding PRS): projects open for submission 2 grants published
  12. 12. Fundamental Elements (all EGNSS services excluding PRS): up-coming projects • Development of a drone-borne double frequency receiver - M€ 1,5 (Aviation)  Up to 2 projects • Receiver for localization in train signalling - M€ 3,5 (Rail)  Up to 2 projects • Development of an advanced interference detection and robustness capabilities system - M€ 3,2 (Transversal)  Procurement • Receiver technologies for high-precision in mass market - M€ 1,5 (Transversal)  One project to be awarded • Shipborne double frequency multi-constellation receiver (E1/E5) - M€ 2,5 (Maritime)  Up to 2 projects 4 calls and one procurement are going to be published in Q4 2019 Budget planned: 12,2 M EUR
  13. 13. 13 Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  14. 14. Open Service Navigation Message Authentication 14 [1] 12/ DHS-Drug-Traffickers-Spoofing-Border-Drones/124613/ [2] Source: [2] Source: [1] DEC 2015 - USA-MEXICO JUNE 2017 - BLACK SEA APR 2019 – GENEVA MOTOR SHOW USRP: Universal Software Radio Peripheral NAVIGATION MESSAGE AUTHENTICATION makes the system able to guarantee to the users that they are utilising non- counterfeit navigation data that comes from the Galileo satellites and not from any other (potentially malicious) source.
  15. 15. OS-NMA available free of charge for all users on E1-B 15 SIS TEST ICD V1.1 AVAILABLE TO EC/GSA CONTRACTORS
  16. 16. Galileo SiS OS ICD v1.4 to be published in the GSC web portal Gradual implementation as of 2020 • Reduced CED: faster Galileo only TTFF (<20 sec; 95%) at low accuracy. • Forward Error Correction (FEC-2): increased demodulation robustness; i.e. better sensitivity in harsh environment. • Secondary Synchronisation Pattern (SSP): Galileo system time reconstruction with an initial coarse synchronisation of +/-3 seconds. I/NAV will deliver improved robustness on E1-B 16
  17. 17. This Call for Proposals aims to implement OS-NMA and/or I/NAV improvements capability in close-to-market (i.e. min TRL 7*) receivers and/or GNSS user terminals suitable for target application domains other than the Smart Tachograph. The applicants are requested to propose a solution to reach this objective in such a way that: 1. The receiver and/or terminal shall be able to receive and process OS-NMA and/or be fully compliant with and make optimal use of the new Galileo E1-OS I/NAV features introduced with the Galileo Open Service Interface Control Document (OS ICD) issue 1.4. 2. In case of OS-NMA implementation, the enhanced receiver and/or GNSS user terminal shall aim at optimizing the level of protection at least against those spoofing attacks that are specific to the target application. 3. The developed receiver and/or GNSS user terminal shall be cost efficient and compliant with the specific application constraints. Objectives of the Call for Proposal 17*
  18. 18. What application(s) are you targeting? 18 OS-NMA OR I/NAV improvements OS-NMA AND I/NAV improvements
  19. 19. Regarding the development approach, the call is open to several options which could include, but are not limited to: - Hardware implementation in a GNSS receiver and/or user terminal, and/or - Hardware implementation in an system development kit (SDK), and/or - Firmware implementation, and/or - Software implementation (e.g. making use of raw measurements data made available by Android based devices, when powered by enabled chipsets). Flexible development approach 19
  20. 20. • The applicant(s) are requested, in their proposal, to: a. Identify the target application(s) and the specific user needs, in terms of challenges and gaps to be filled according to the existing solutions. b. Based on the user needs, justify the choice of the technology to be implemented, namely either one of the proposed GNSS features or both of them. c. Provide a preliminary version of the user requirements. d. Provide preliminary version of the work plan, that will define inter alia the project workflow, the main milestones, tasks and deliverables; e. Provide a preliminary version of the Business plan. and, in case OS-NMA is selected for the proposed solution: f. Provide a preliminary risk assessment demonstrating the need for OS-NMA and the final effect of increasing the GNSS robustness; MUST BE in the Technical proposals 20
  21. 21. The development of GNSS simulator upgraded with the OS-NMA and I/NAV improvements data is not eligible for funding under this call. Must not be in the Technical proposals 21
  22. 22. 1. Work plan 2. Risk assessment* 3. User requirements document 4. Receiver and/or terminal functional verification and performance validation – Test plans, cases and procedures** 5. Business plan 6. Dissemination plan Ref. Call for Proposal section 2.4 Preliminary deliverables to be submitted in the proposal 22 * Only in case of OS-NMA selection ** If JRC support is envisaged
  23. 23. NOTE: In principle, the beneficiary shall provide the GSA with two demo kit prototypes of the fully fledged receiver/terminal. However the applicant is requested to assess the need to produce additional units to properly support further development activities The beneficiaries shall deliver to the GSA the fully functional demonstration kit, along with permissions and licenses for the uses defined in the draft Grant Agreement (Article I.9), and any related documentation and shall also train the GSA staff* in order to make the GSA able to reproduce the demo after the completion of the project at the GSA or other EU institutions, bodies or agencies premises. Demo kit 23 * Deliverable #15
  24. 24. Dissemination to disseminate the achievements of the project among relevant stakeholders in the appropriate phases of the project. The dissemination plan shall define the strategy to engage those stakeholders with the aim of fostering the innovation created in the frame of the action and creating market awareness of the project’s results. The dissemination task will also include a final demonstration execution of one or more representative use cases with the aim to effectively showcase the foreseen functionality. Transversal activities 24 Commercialisation the beneficiary shall define a Business plan describing the strategy to exploit the results. It shall identify actions that the beneficiary will take both after the completion of the project and during the action itself (e.g. to get involved with potential business partners and engage them in the evolution of the project to be ready to move to the next commercialization phase). The progress of the actions taken during the implementation of the project shall be reported in the deliverable “Report about the status of implementation of the business plan”*. * see deliverables list in CfP section 2.4
  25. 25. Tests for requirements’ verification and performance acceptance might be partially performed in collaboration and with the support of the Joint Research Centre (JRC) at the European Microwave Signature Laboratory of the European Commission in Ispra, Italy. FREE OF CHARGE (Travel costs only) Standard system engineering lifecycle Workflow 25 Receiver/User terminal Requirements Preliminary design & testing approach Receiver/User terminal detailed design and architecture Receiver/User terminal compliance with the requirements Performance testing demonstration
  26. 26. Stages Date/time or indicative period a) Publication of the call 18 June 2019 b) Deadline for request for clarifications 4 October 2019 c) Publication of the clarifications 18 October 2019 d) Deadline for submitting applications 31 October 2019 e) Evaluation period November 2019 to February 2020 f) Information to applicants on the outcome of the evaluation March 2020 g) Signature of the Grant Agreement By June 2020 Timetable and budget 26 Tentative start-up date for the action: Q2/Q3 2020 Maximum duration of the action: 2 years EU Financing Budget of the CfP EUR 3.000.000 No. of projects Up to 2 Indicative EU financing amount for each project EUR 3.000.000 Maximum EU financing rate of eligible costs 70% Eligible indirect costs (excluding subcontracting) 7%
  27. 27. • The GSA is envisaging the introduction of unit costs for the reimbursement of direct personnel costs of owners of SMEs working on the action and who do not receive a salary and for beneficiaries that are natural persons not receiving a salary, as a new category of eligible costs under this call for proposals – the notion and implications of such costs will be presented later on • It is also envisaged to extend the deadline for submission of applications in order to allow interested applicants to accommodate the new costs that will be considered eligible. • All interested applicants will be duly informed of the above upon the official publication of a corrigendum on the GSA website. Please check the GSA website regularly for updates here terminal Corrigendum envisaged 27
  28. 28. 28 Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  29. 29. • The proposals submitted are evaluated against the following criteria: Evaluation process 29 Admissibility stage (as per section 6 of the call for proposal) Eligibility stage (as per section 7 of the call for proposal) Exclusion stage (as per section 8 of the call for proposal) Selection stage (as per section 9 of the call for proposal) Award stage (as per section 10 of the call for proposal)
  30. 30. Applications must comply with the following conditions in order to be admissible: • Applications must be sent no later than 31/10/2019 (by 17:00 if delivered in person) • Applications must be submitted in writing, using the submission set described in section 16 of the CfP (all forms must be dully filled in and 2x USB) • Applications must be drafted in one of the EU official languages with a preference to English. Applications must respect the maximum rate for EU co-financing (70%) • In this context, any project directly or indirectly contrary to EU policy or against public health, human rights or against citizen’s security will be rejected. Admissibility Requirements – Section 16 and 17 of the CfP 30
  31. 31. 31 Eligibility criteria Applications must be submitted by legal persons established in and/or natural person(s) being citizen(s) of one of the following countries:  EU Member State  Norway, Switzerland Definition of “established”: having a registered office, central administration or principal place of business in one of these countries. No restriction on consortium size In case of multiple applicants, the proposal consequently must be submitted by a consortium composed of at least two entities out of which:  the coordinator shall be a legal person;  the co-applicant(s) can be either legal and/or natural person(s).
  32. 32. 32 • Eligibility criteria must be complied with for the entire duration of the grant. • Consequences after Brexit: If no agreement is signed ensuring that British applicants continue to be eligible, beneficiary will either: ‒ cease to receive EU funding (they will have to contribute with own funding if interested to complete the project) or ‒ be required to leave the project. • In case beneficiaries will leave the project, they will have to deliver results for the period up to Brexit in order to have the right to be paid. For UK applicants
  33. 33. • Exclusion criteria are specified in the standard Declaration of Honour (A5 Form) of this call. • The same exclusion criteria apply to all affiliated entities. • All applicants and any affiliated entities must sign and submit a Declaration of Honour (A5 form) along with supporting evidence. • Applicants will not be granted financial assistance if, in the course of the grant award procedure, they: ‒ are in an exclusion situation established in the A5 form ; ‒ have misrepresented the information required by the GSA as a condition of participation in the grant award procedure or fail to supply this information; ‒ were previously involved in the preparation of call for proposal documents where this entails a distortion of competition that cannot be remedied otherwise. • Administrative and financial penalties may be imposed on applicants that are guilty of misrepresentation. Exclusion criteria 33
  34. 34. • Financial capacity ‒ Each beneficiary must be able to prove that they are a sustainable organization that will remain functioning for the entire duration of the project ‒ Determined by the GSA on the basis of information provided in Form A6 and required supporting evidence • Operational capacity ‒ Applicants must prove that they are capable of doing the work on their own resources (w/o significant intervention from third parties: subcontractors, affiliated entities etc.) ‒ Determined by the GSA on the basis of information provided in Form B2. In the case of affiliated entities taking part in the project, the above requirements apply to each affiliated entity. Selection criteria (Form A6 and B2) 34
  35. 35. 35 Award criteria If a total score lower than 60 points or a score lower than 60% for any of the above four criteria is obtained, the proposal will not be evaluated further and will be rejected 1. Relevance and credibility of the proposed approach and innovation max. score 50 2. Impact in terms of economic and public benefits max. score 10 4. Coherence and effectiveness of the work plan max. score 30  Relevance of the selected target application(s) to showcase the Galileo‘s features added value in the proposed solution  Level of innovation and actual implementation of Galileo’s differentiators  Credibility of the proposed solution and achievable performance leveraging Galileo differentiators.  Overall quality of the proposal in terms of deliverables, content and structure  Effectiveness of the prototype demonstration  Maximisation of the benefits to citizens  Effectiveness, coherence and viability of the business plan  Coherence and effectiveness in terms of activities definition, schedule, effort and cost  Appropriateness of the management structures and procedures, including risk and innovation management  Appropriateness of the distribution of the tasks to effectively exploit the complementarity of the proposed resources’ skills. 3. Credible and effective dissemination plan max. score 10  Credible and effective dissemination in the best interest of the European Union
  36. 36. 36 Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  37. 37. • Results  any tangible or intangible output • Ownership as a general rule, ownership of the results, including IPR rests with the beneficiary (Art. I.9.1) • Union IPR all IPRs listed in the Galileo Open Service Signal in Space Interface Control Document available at • Coordinator must declare to the GSA any improvement, adaptation and/or modification performed on Union IPR  these will be owned by the Union (Art. I.9.2) • Pre-existing IPR beneficiary must ensure that the Union and GSA have the right to use any pre- existing IPR which are included in the results of the action which the Union has the right to use (Art. I.9.3) • The Commission and GSA are granted the right to use the results of the action for institutional purposes only Art. I.9.4 provides a non-exhaustive list of examples of uses 37 Results of the grant
  38. 38. 38 Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  39. 39. 39 Co-financing EU financing may not cover 100% of the total costs of the action. It may take the form of: Non-retroactivity No grant may be awarded retrospectively for actions already completed Non-profit rule Where a profit is made, GSA is entitled to recover the percentage of the profit Non-cumulative award Each action may give rise to the award of only one grant from the budget to any partner EU funding Maximum budget allocated for EU financing: EUR 3,000,000 Number of projects to be funded: Up to 2 Maximum EU financing rate of eligible costs: 70% Indicative EU financing amount for each project: Up to EUR 3,000,000 Maximum duration of the project 2 (two) years  Partner’s own resources  Income generated by the action  Contribution from third partners Subcontracting • Subcontracting shall in no case cover core activities • The proposal should clearly specify the activities that will be subcontracted and the corresponding costs must be indicated in the estimated budget • Subcontracting is not allowed among the beneficiaries of the proposal
  40. 40. Payments Amount Pre- financing payment 30% of the grant amount Interim payment max 40% based on the actual requested grant amount Final payment min 30% based on the actual requested grant amount Eligible costs and payments Eligible direct costs: Eligible indirect costs: flat rate of 7% (of total eligible direct costs minus subcontracting) Representing the beneficiary's general administrative costs which can be regarded as chargeable to the action/project Eligible Costs The following costs shall not be considered eligible: Non-Eligible Costs  Return on capital  Doubtful debts  Contributions in kind from 3rd parties  Debt and debt service charges  Exchange losses  Excessive or reckless expenditure  Provisions for losses or debts  Bank charges from transfers  Deductible VAT  Interest owed  Costs of financial support to 3rd parties  Costs of another funded action  Participation by staff in Union institutions  Costs of personnel  Costs of natural persons working under a contract with the partner  Subsistence allowances  Costs of travel  Duties, taxes and charges  Equipment costs (Depreciation only)  Costs of consumables and supplies  Costs arising directly from requirements imposed by the grant agreement  Costs relating to a pre-financing guarantee lodged by the beneficiary of the grant  Costs relating external audits
  41. 41. • Where SMEs and natural persons participate as beneficiaries in the grant and perform tasks in accordance with the grant agreement, they – or for SMEs – their owners, should receive support for the work carried out, even if the value of the work is not registered as a cost in their accounts. • Therefore direct personnel costs declared by beneficiaries that are SMEs for their owners not receiving a salary and by beneficiaries that are natural persons not receiving a salary are eligible and shall be based on a unit cost per hour worked on the action to be calculated as follows: • {Monthly living allowance under the MSCA-IF actions (including the country-specific correction coefficient) / 143 hours} • The monthly living allowance and the country-specific correction coefficients are set out in the Horizon 2020 Work Programme 2018-2020 (section 3 MSCA) in force at the time of the call. • Access to the WP: documents • The value of the work of the SME owners and natural persons not receiving a salary shall be determined by multiplying the unit cost by the number of actual hours worked on the action. • The number of units (the hours worked in the project) must be identifiable and verifiable and should be in particular supported by records and documentation. • The standard number of annual productive hours per SME owner and natural person is equal to 1 720 hours. The total number of hours declared, in a year, in EU and Euratom grants for one SME owner or natural person not receiving a salary may not be higher than the standard number of annual productive hours (1 720 hours). Costs for SME owners and natural persons not receiving salaries in the form of unit costs 41
  42. 42. Coordinator a) The coordinator submits the application on behalf of the consortium and will be the intermediary for all communication between the co-beneficiaries and the GSA as well as responsible for supplying all documents and information to the GSA in due time upon request. The coordinator will also be responsible for the distribution of payments received from GSA to the co-beneficiaries Co-applicant Affiliated entities a) Several legal persons forming together one legal person or 'sole beneficiary' which may, or may not, have been specifically established for carrying out the action (e.g. groupings, joint ventures). b) Legal persons having a legal or capital link with a beneficiary or co-beneficiary, which is neither limited to the action nor established for the sole purpose of its implementation (e.g. networks, federations, trade-unions). Subcontractors Contractors Roles and responsibilities in the Consortium (multi-beneficiary) 42
  43. 43. • In principle Affiliated entities act as beneficiaries with the difference that they do not sign the grant agreement, i.e. the Beneficiary retains responsibility for the work done by its affiliated entity; • Each affiliated entity shall have to comply with the same eligibility and non-exclusion criteria as those applying to the applicant(s) and submit the same forms, including the forms proving the financial and operational capacity (see section 9.1 and 9.2 below); • Must be identified in the necessary admin forms A1-A6; • Must be identified in the in the technical proposal – Form B1 and B2; • Must present all the supporting evidence required under the Call for Proposal for the same criteria as a co-applicant. • Have their own budget – Form C1; • Will declare their actual direct eligible costs during project implementation through their own individual financial statement. • Cannot be subcontractors except for very specific cases (mentioned in previous slide) which should be disclosed to the GSA for analysis on whether the costs are acceptable. Affiliated entities 43
  44. 44. • Subcontracting - When the tasks in B1 cannot be done by the consortium Specific Principle: May only cover a limited part of the action and can not cover the core activities • Purchase of equipment – When achieving the objectives of the action requires the purchase of equipment or the use of equipment already owned by the Beneficiary which is subject to depreciation • Leasing or rental costs – When achieving the objectives of the action requires the use of equipment which is leased or rented • Common Principles: ‒ Stated in the proposal (Form C1 and B1) ‒ Best value for money or the lowest price ‒ No Conflict of Interest ‒ Necessary for implementation ‒ The Legal Entities signing the Grant Agreement must be the ones who are procuring, implementing and incurring the costs related to the Subcontract, Equipment or Leasing/Rent. The Grant Agreement does not extend to affiliated entities (Holding Groups, Mother/Sister Companies, Spin-offs), unless they are identified separately as Co- Applicants or Affiliated Entities. • Specific cases ‒ Subcontracting, leasing/renting and purchase of equipment among beneficiaries is not possible ‒ Subcontracting, leasing/renting or purchasing equipment from affiliated entities is not possible except in very specific conditions, where the Applicant can prove that the above principles are respected Subcontracting, equipment and leasing/rental costs 44
  45. 45. 45 Before we start – way of working Introduction to FE R&D funding Scope of the Call for proposal Participation and evaluation Grant agreement Guidelines to fill in the financial proposal How to prepare your application Q&A
  46. 46. 46 Important dates Stages Date and time or indicative period Publication of the call 18 June 2019 Deadline for submission of request for clarifications 4 October 2019 Deadline for publication of the last clarifications 18 October 2019 Deadline for submitting applications 31 October 2019 – at 17:00 Prague time Evaluation period December 2019 to March 2020 Information to applicants on the outcome of evaluation April 2020 Signature of the first Grant Agreement(s) May – July 2020
  48. 48. Overview of the forms to be prepared 48 It serves 2 purposes: COVER PAGE OF FORM A1 (TO BE FILLED BY THE COORDINATOR + GSA)  Checklist for the applicants: list of the submission set + number of documents to be submitted  Basic information on the Proposal for GSA: project acronym and consortium composition + receipt of the documents.
  49. 49. 49 Admin package – overview of forms Form A1 & Form A2  Contact details: Name/Surname, Organisation, ..  Proposal Abstract: high level description of the proposed technical solution  About the participants: name, role in the project and represented country FORM A1. PROPOSAL OVERVIEW (TO BE FILLED BY THE COORDINATOR) FORM A2. PROPOSAL SUMMARY (TO BE FILLED BY THE COORDINATOR)  Objectives of the proposal: target of the proposal, including value proposition and benefit for the users  Description of the work: high level project’s workflow  Milestone and Expected results
  50. 50. 50 Admin package – overview of forms Form A3 & Form A4 FORM A3. COORDINATOR / SINGLE APPLICANT PROFILE (TO BE SUBMITTED BY THE COORDINATOR)  Legal Information: LEF (Legal Entity Form: private or public company, registration info) with supporting evidence (e.g. commercial registry extract, company statutes…)  Financial Identification: (FIF) banking details and account holder’s info  Power of attorney: of the person(s) signing the proposal to commit the company/organisation  Information on co-financing: amount of co-funding proposed to be undertaken by the beneficiaries and related means, timeline  Previous EU contracts/grants: to check the application of no-double payment principle.  Stamp: in some countries, it’s not common; however it is necessary for administrative purposes FORM A4. CO-APPLICANT PROFILE (TO BE FILLED BY THE CO-APPLICANTS WITH: LEGAL ENTITY FORM)  Same as for Coordinator: to be filled by the co-applicant  No financial identification form is needed
  51. 51. 51 Admin package – overview of forms Form A5 & A6 FORM A5. DECLARATION OF HONOUR (TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)  It serves to check the exclusion and selection criteria  To be filled and submitted by ALL applicants  Text used by EU institutions and agencies.  Consider starting early enough collecting all the evidences; since might be time consuming  Evidence submitted in another procedure (procurement or grant) less than 12 months before the award of the grant can be re-used (no need of submitting new documents) FORM A6. FINANCIAL CAPACITY (TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)
  52. 52. Not applicable to: public bodies, international organisations, natural persons receiving educational support or persons in need, persons or entities receiving interest rate rebates and guarantee fee subsidies for the purpose of reinforcing financial capacity • Filled in with figures from your annual (audited) accounts for last 3 audited years (plus audit report for last financial year to be submitted if requested contribution is above 750K EUR) • GSA calculates ratios (e.g. profitability, indebtedness, financial independence) • Used to assess your financial viability Financial package – overview of forms Form A6: Financial capacity (1/2) 52
  53. 53. If outcome of the check is not satisfactory and in any other case GSA can: • request further information • propose a grant agreement without pre-financing • propose a grant agreement with a pre-financing paid in instalments; • propose a grant agreement with a lower percentage of a pre- financing; • propose a grant agreement with a pre-financing covered by a bank guarantee • reject the application 53 Financial package – overview of forms Form A6: Financial capacity (2/2)
  54. 54. Form C1: Estimated budget 54
  55. 55. 55 Technical package – overview of forms Form B1 The co-ordinator, on behalf of the consortium, shall submit the TECHNICAL PROPOSAL. 1. EXECUTIVE SUMMARY (max 2 pages) 2. CONCEPT and APPROACH (max 30 pages) 3. EXPECTED IMPACT (max 10 pages) 4. IMPLEMENTATION – technical and financial info (max 20 pages) 5. TECHNICAL ANNEXES – technical and financial info
  56. 56. 56 Technical package – overview of forms Form B2: Operational capacity Every applicant (coordinator and co-applicants), shall submit the OPERATIONAL CAPACITY Form. Objective: to demonstrate compliance with SELECTION criteria set out in the Call for Proposals (Ref. CfP section 9.2) “Applicants must show they have the operational (technical and management) capacity to complete the activities to be supported by this Call for Proposal and must demonstrate their capacity to manage the activities corresponding to the size of the project for which the grant is requested.”
  57. 57. Draft Grant Agreement 57 • NOT part of the proposal to be submitted • Please read it before submitting a proposal! • It contains important elements on payment arrangements, cost eligibility, reporting, etc.
  58. 58. 58 How to submit a proposal – Section 17 of the CfP (cont’d)  The proposal shall always be submitted in a paper version  Proposals must be placed inside a sealed envelope with two USBs containing the full set of proposal documents in machine readable format  Envelope should be marked : “CALL FOR PROPOSALS GSA/GRANT/03/2019 - NOT TO BE OPENED”  Proposal shall be submitted by letter:  either by courier or post not later than 31/10/2019  delivered by hand not later than 31/10/2019 at 17:00 Prague local time to the address indicated below: CALL FOR PROPOSALS GSA/GRANT/03/2019 Enhanced GNSS receiver/user terminal GSA – Legal and Procurement Department Janovského 438/2 170 00 Prague 7- Czech Republic Address
  59. 59. Check with your legal department the conditions of the grant agreement early on Read the grant agreement before-hand Check the consistency of the different forms (e.g., financial tables) Check conditions for eligibility of subcontracting costs Main take-aways 59
  60. 60. • GSA: Legal and Procurement Department • E-mail address: • Office address: GSA, Janovského 438/2, 170 00, Prague 7, Czech Republic Contact coordinates for the call 60 Please refer in the subject to the relevant reference number of the Call GSA/GRANT/03/2019 Submit requests for clarifications by: 04 October 2019 Submit proposals by: 31 October 2019
  61. 61. Any questions? 61
  62. 62. Linking space to user needs 62 Get in touch: UseGalileo.euG