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B2SHARE is a user-friendly, reliable and trustworthy way for researchers, scientific communities and scientists to store and share small-scale research data from diverse contexts.
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- Store and Publish Research Data b2share.eudat.eu www.eudat.euEUDAT receives funding from the European Union's Horizon 2020 programme - DG CONNECT e-Infrastructures. Contract No. 654065 B2SHARE How to store and publish research data using EUDAT’s repository service This work is licensed under the Creative Commons CC-BY 4.0 licence Version 9 June 2017
- b2share.eudat.eu B2SHARE is... a user-friendly, reliable and trustworthy way for researchers, scientific communities and citizen scientists to store and publish research data coming from diverse contexts B2SHARE Training 2
- b2share.eudat.eu The Who, What, Why of B2SHARE B2SHARE Training Who uses B2SHARE? Researchers, students and even citizen scientists are creating “long tail” data which is not stored safely or easily publishable. Why use it? To have that peace of mind that your data is stored safe and sound while reaping the rewards of sharing data with others. What is B2SHARE? B2SHARE is a user- friendly data repository A place where data sets can be safely stored and published. 4 Who? What? Why?
- b2share.eudat.eu Who can use B2SHARE? B2SHARE Training Anyone! From individual researchers, PhD and Postdoc students, to project coordinators and collaborators, and even schools and citizen scientists Use the service as an individual user or as part of a specific research community B2SHARE bridges the gap between citizen scientists and researchers to enable and stimulate research data collaboration and sharing A winning solution to … Store: facilitates research data storing Preserve: guarantees long-term persistence of data Publish: allows publication of data, results or ideas worldwide 5
- b2share.eudat.eu B2SHARE added-value Your data is … Hosted so there are no hardware or network worries on the depositor side Assigned a persistent identifier and therefore is always retraceable to you Stored alongside queryable & findable metadata and automatically available via the B2FIND metadata catalogue Managed and stored by a data centre B2SHARE Training 6 CC0 – pixabay.com
- b2share.eudat.eu Registration B2SHARE Training 1. Visit our homepage https://b2share.eudat.eu 2. Click on “Register”: You will enter the B2ACCESS domain! 3. Click “Register a new account”: Select an account type and enter your details 7
- b2share.eudat.eu Account details B2SHARE Training Roles Profile Data deposits API tokens Including all your tools and services: 8
- b2share.eudat.eu How do I deposit data? – step 1 Go to the homepage and click on “Create a new record” B2SHARE Training 9 Next: Enter a title Select an appropriate domain or project by clicking on one of the domain or project boxes Click “Create Draft Record” Datasets will be annotated with the selected domain’s metadata schema where applicable
- b2share.eudat.eu How do I deposit data? – step 2 B2SHARE Training Select and upload one or several data resources Drag and drop to "Drag and drop files here” OR….. Hit “Select files” and select from your pop-up window: Files will automatically upload! You can cancel uploads by clicking on the cross: OR….. Add files directly from B2DROP 10
- b2share.eudat.eu How do I deposit data? – step 3 B2SHARE Training Add basic metadata fields. The more information you add the easier your data will be found by others Open Access: Leave as “True” (default) and everyone can see your data Select “False” to make your data accessible only by yourself and the community administrator License: Add a license to your data to encourage fair usage, use the public license selector In all cases the metadata will be visible to everyone! 11
- b2share.eudat.eu How do I deposit data? - Public license selector B2SHARE Training Choose a public license by answering several questions regarding access to your dataset. Suggestions depend on several factors: - Type of data - Original licenses - Data consumer access and distribution rights Or use the search functionality. 12
- b2share.eudat.eu How do I deposit data? – step 4 B2SHARE Training Add detailed metadata fields: The more information you add the easier your data will be found by others Detailed metadata will also be visible to everyone! 13 Allows to uphold metadata standards as required by the community Possibly some fields (starred) are mandatory! If the community has defined a community metadata schema:
- b2share.eudat.eu How do I deposit data? – step 5 Select “Submit draft for publication” to get your record published immediately after save your draft Hit the “Save draft” button to publish your data! B2SHARE Training Depending on the community settings, your record will be immediately published, or it may need approval by a community data manager 14
- b2share.eudat.eu How do I search for data? B2SHARE Training Basic search Type in part of a title, keyword, abstract or other metadata and click on “Search” Advanced search The Advanced search options are available after initial search Specify community, sort order and page size Again click on search to update the results 15
- b2share.eudat.eu How can I download data? Once you have found the data you want, click on the dataset title to show its details: B2SHARE Training 16
- b2share.eudat.eu Record detail page B2SHARE Training Each data or data set has its own record detail page Metadata Name, date & abstract Download PID 17
- b2share.eudat.eu What data can you upload? Research data Primary data Processed data Data as basis for a publication Empirical data Theoretical data In virtually any kind of format…. Papers Spreadsheets Audio-visual media, Data source or purpose of the data has a scientific background. B2SHARE Training Just a note…. Make sure that you are allowed to upload your data. Data protection laws exist to protect sensitive data and restrictions apply also on where this data is stored. Always check if your data has any such restrictions on where it can be stored. Unrelated personal data should not be stored on B2SHARE 18
- b2share.eudat.eu What data can you upload? Are there any limits on how much I can upload? For the EUDAT-hosted B2SHARE service: The number of files you can upload is unlimited Maximum file size is currently 10 GB per file; maximum record size is 20 GB If you want to upload larger files contact the site’s administrator for additional options For the EUDAT B2SHARE instance contact b2share@eudat.eu B2SHARE Training 19
- b2share.eudat.eu Can I restrict access to my data? You can choose if you want your data to be open access or be restricted. All metadata stored in B2SHARE, except private information such as email addresses and phone numbers, are made publicly available. As the service is dedicated to research data, the names and affiliations of the data owner and/or the data depositor are publicly available. B2SHARE Training 20 gement CC0 – pixabay.com data mana
- b2share.eudat.eu Identifying data The B2SHARE service provider will: • Respect the user’s access restrictions • Assign persistent identifiers to each object using the B2HANDLE service • Store the data according to the B2SHARE service statements. For the most common data types – such as text, audio and video files – custom players will be available so that authorized users will be able to directly view the contents of the data files. B2SHARE Training 21 CC0 – pixabay.com
- b2share.eudat.eu What happens to my data once I have deposited it? EUDAT has no claim over the data deposited in B2SHARE and depositors remain entirely responsible for the data they deposit Data is stored on state of the art servers at the Finnish IT Center for Science, Kajaani, Finland EUDAT retains the right to archive, i.e. create replicas at trusted centres to take care of long-term persistence B2SHARE Training For data stored in the EUDAT-hosted B2SHARE instance: 22 CSC
- b2share.eudat.eu B2SHARE REST API Direct access to the B2SHARE service functionality using the B2SHARE REST API Integrate B2SHARE in your workflow and applications Create, read, list, update and delete records Annotate with metadata Get community information and metadata schemas Download files directly without using the browser B2SHARE Training 23
- b2share.eudat.eu And how much does all this cost? EUDAT’s B2SHARE instance services Self-service registration Free upload and registration of stable research data Data access policy defined by data owner Metadata openly accessible and harvestable Customized metadata handling and customized user interfaces (e.g. for metadata acquisition) Data integrity ensured by checksums which are calculated during data ingest Data is kept online Storage usage based on fair share principle Professionally managed service: data is stored at Datacenter CSC Kajaani, certified by the ISO/IEC 27001:2005 standard for its information security management system User support provided via EUDAT ticketing system Service availability and usage of storage is monitored Data and metadata remain accessible for two years if instance is closed B2SHARE Training 24 The EUDAT-hosted B2SHARE service is free of charge for European scientists and researchers. No comparable service currently exists to support EU research.
- b2share.eudat.eu What’s next for B2SHARE users? We are always looking to improve B2SHARE and the following additions will be made: Provision of basic B2SHARE service by multiple service providers Communities will be able to request a premium service providing larger storage capacity Service provisioning based on SLAs Users will be able to choose their own trusted service provider B2SAFE repositories will be connected to the safe replication service Sharing data with user groups Introduction of social tagging B2SHARE Training CC0 – pixabay.com
- b2share.eudat.eu For more info: https://eudat.eu/services/b2share B2SHARE User Documentation: https://eudat.eu/services/userdoc/b2share B2SHARE Training presentations: https://www.eudat.eu/b2share-training-suite B2SHARE hands-on training: https://github.com/EUDAT-Training/B2SHARE-Training 26
- b2share.eudat.eu www.eudat.eu This work is licensed under the Creative Commons CC-BY 4.0 licence EUDAT receives funding from the European Union's Horizon 2020 programme - DG CONNECT e-Infrastructures. Contract No. 654065 Authors Contributors Carl Johann Håkansson Hans van Piggelen, SURFsara Mark van de Sanden, SURFsara Thank you!
Editor's Notes
- This presentation discusses usage of the B2SHARE data store and publication service of EUDAT.
- B2SHARE is a user-friendly, reliable and trustworthy way for researchers, scientific communities and citizen scientists to store and publish research data coming from diverse contexts.
- B2SHARE is part of the CDI and directly connected to the B2DROP and B2SAFE services for data import and export Several other services such as B2HANDLE and B2NOTE are connected to store persistent identifiers and add annotation like provenance data B2ACCESS is used for authentication and in the future also authorization B2FIND for metadata harvesting, so that your records and metadata can be found in more general publication search services
- B2SHARE is a data repository service to safely store and publish research data sets for long term preservation. B2SHARE is used by researchers, students and citizen scientists creating data sets which is not stored safely at their own premises or easily publishable. It is used to be assured of a safe place for storage and publication of your research data.
- Many different people use B2SHARE, like researchers, PhD students or post-docs. Either as individuals or as members of a specific research community B2SHARE bridges the gap between citizen scientists and researchers to enable and stimulate research data collaboration and shoring B2SHARE facilitates storage of research data, guarantees long-term persistence of data and allows publication of data, results and ideas worldwide
- The benefits of B2SHARE are as follows: Data is hosted, so you don’t have to worry about hardware or network issues All data objects are automatically assigned a persistent identifier, one for each version, so that these objects can be easily found and always be traced to the original depositor Data is stored alongside queryable & findable metadata. All metadata is automatically harvested by the EUDAT B2FIND service and is therefore easily discoverable even outside EUDAT premises Data is managed and stored by a EUDAT or external data centre to guarantee long-term preservation
- Registration is easy and can be done by the user itself: Click on Login or registration B2ACCESS will be opened: click on ‘Register a new account’ You can either create a new account or connect through your institutional credentials if your institution supports it
- Once your account is set up, click on your name and select ‘Profile’ The account page shows your roles, records, draft records and API tokens. You can create new tokens here for direct usage in your API-enabled applications.
- How to deposit new data? Make sure you are logged in! On the homepage click on “Create a new record” Please note that: Your deposit will be known as a record once it is published Unpublished records are known as draft records and can be edited Files and metadata need to be added during the process
- Add files to your new record by: Select files by dragging them from your file browser to the drag ‘n’ drop box Click on the same box and select your files Add files directly from your B2DROP account by clicking on the “Add B2DROP files” box Selected files are immediately uploaded to B2SHARE.
- Continue by filling in the basic metadata fields like title, description and creators. Then choose whether your deposit is Open Access and select a license using the license selector tool. Optionally choose an embargo date, and other more detailed metadata Click on the “Select License” button to open the public license selector
- Public licenses can also be selected using the public license selector tool With the tool you can select the appropriate license by answering a few questions which will finally suggest the right licenses covering your requirements The suggestion depends a.o. on the type of data, original licenses of used data and data consumer access and distribution rights you want to allow
- Click on “Show more details” to expand the form with more metadata field options Things to note: Remember: all metadata will be visible at all times even for restricted access datasets! The more metadata you fill in the better your dataset will be found by others! Community metadata schema: If your chosen community has defined its own metadata schema these need to be filled in as well Possibly fields are mandatory!
- Select “Submit draft for publication” to immediately publish your draft record upon saving it. The button text will change to “Save and publish” Click “Save draft” to save your filled form and allows changes to be made later on. Your record is not visible in the meantime. Depending on the community settings, your record will be immediately published, or needs approval by a community data manager.
- Search for data using the search functionality at the top of any page For advanced options, click “Search” and use the extra options below the search box. You can select specific communities, sort order and the number of results per page. Click on a page button to see additional results for your search. You need to click on search again to update your results.
- To download data of a dataset, make sure you are logged in. Search for data and click on the title of one of the results, the landing page with the record’s details will be shown (next slide)
- Every data set has its own record detail page showing name, data, abstract (description), keywords and PID The included files are listed and can be downloaded. On the left the known PIDs are shown, while on the right side the metadata are visible.
- You can upload all kinds of research data, there is no restriction on file format as long as the data source has a scientific background Make sure you are allowed to upload the data and obey the data protection laws and restrictions of your country. Unrelated personal data should not be stored on B2SHARE.
- For the EUDAT-hosted B2SHARE Service there is no limit to the number of files to upload for a given record. The maximum file size is 10 GB per file while using the online deposit workflow. Every record is restricted to 20GB total. To upload larger files contact the service administrator and ask what the possibilities are.
- To restrict access to your data set make sure it is not Open Access during the deposit of your new record. All metadata is publicly available on the B2SHARE instance, except for private information such as email addresses and phone numbers Names and affiliations of the data owner or publisher will be visible publically
- The B2SHARE service provider will: Respect the user’s access restrictions Assign persistent identifiers to each object using the B2HANDLE service Store the data according to the B2SHARE service statements. Custom players and viewers are available for specific file formats.
- Using the EUDAT-hosted B2SHARE instance: EUDAT has no claim of ownership over the data deposited in the service Data is stored at CSC in Finland EUDAT retains right to archive or create replicas
- Access the B2SHARE service using the B2SHARE REST API: Direct access Integrate in your workflow or application CRUDL operations Metadata annotation Get community information and metadata schemas Download files
- What are the costs? EUDAT B2SHARE is free of charge at the point of use! It provides self-service registration through B2ACCESS, allows free upload and registration of stable research data. The data access policy is defined by data owner itself. By default, metadata is openly accessible and harvestable and the service allows customized metadata handling and customized user interfaces. Data integrity is ensured by checksums which are calculated during data ingest. Data is always kept online and storage usage is based on fair share principles. Data and metadata remain accessible for two years if instance is closed EUDAT’s B2SHARE service is professionally managed by the Datacenter CSC Kajaani and certified by the ISO/IEC 27001:2005 standard for its information security management system. Service availability and usage of storage is monitored User support provided via EUDAT ticketing system.
- B2SHARE is continually improved and will be updated with new functionality: Multiple service providers Premium service for communities Service provisioning based on SLAs Choose your own trusted service provider Direct connections to other EUDAT services, e.g. B2SAFE and B2DROP Share data using groups Social tagging
- Have a look at our website for more information regarding B2SHARE User documentation is also available here B2SHARE hands-on training can be found on GitHub. Currently only API access using Python is covered. In the future more modules will be added.