EUDAT B2SHARE: How to store and publish research data | www.eudat.eu

Director at EUDAT
Jun. 28, 2017
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
EUDAT B2SHARE: How to store and publish research data | www.eudat.eu
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EUDAT B2SHARE: How to store and publish research data | www.eudat.eu

Editor's Notes

  1. This presentation discusses usage of the B2SHARE data store and publication service of EUDAT.
  2. B2SHARE is a user-friendly, reliable and trustworthy way for researchers, scientific communities and citizen scientists to store and publish research data coming from diverse contexts.
  3. B2SHARE is part of the CDI and directly connected to the B2DROP and B2SAFE services for data import and export Several other services such as B2HANDLE and B2NOTE are connected to store persistent identifiers and add annotation like provenance data B2ACCESS is used for authentication and in the future also authorization B2FIND for metadata harvesting, so that your records and metadata can be found in more general publication search services
  4. B2SHARE is a data repository service to safely store and publish research data sets for long term preservation. B2SHARE is used by researchers, students and citizen scientists creating data sets which is not stored safely at their own premises or easily publishable. It is used to be assured of a safe place for storage and publication of your research data.
  5. Many different people use B2SHARE, like researchers, PhD students or post-docs. Either as individuals or as members of a specific research community B2SHARE bridges the gap between citizen scientists and researchers to enable and stimulate research data collaboration and shoring B2SHARE facilitates storage of research data, guarantees long-term persistence of data and allows publication of data, results and ideas worldwide
  6. The benefits of B2SHARE are as follows: Data is hosted, so you don’t have to worry about hardware or network issues All data objects are automatically assigned a persistent identifier, one for each version, so that these objects can be easily found and always be traced to the original depositor Data is stored alongside queryable & findable metadata. All metadata is automatically harvested by the EUDAT B2FIND service and is therefore easily discoverable even outside EUDAT premises Data is managed and stored by a EUDAT or external data centre to guarantee long-term preservation
  7. Registration is easy and can be done by the user itself: Click on Login or registration B2ACCESS will be opened: click on ‘Register a new account’ You can either create a new account or connect through your institutional credentials if your institution supports it
  8. Once your account is set up, click on your name and select ‘Profile’ The account page shows your roles, records, draft records and API tokens. You can create new tokens here for direct usage in your API-enabled applications.
  9. How to deposit new data? Make sure you are logged in! On the homepage click on “Create a new record” Please note that: Your deposit will be known as a record once it is published Unpublished records are known as draft records and can be edited Files and metadata need to be added during the process
  10. Add files to your new record by: Select files by dragging them from your file browser to the drag ‘n’ drop box Click on the same box and select your files Add files directly from your B2DROP account by clicking on the “Add B2DROP files” box Selected files are immediately uploaded to B2SHARE.
  11. Continue by filling in the basic metadata fields like title, description and creators. Then choose whether your deposit is Open Access and select a license using the license selector tool. Optionally choose an embargo date, and other more detailed metadata Click on the “Select License” button to open the public license selector
  12. Public licenses can also be selected using the public license selector tool With the tool you can select the appropriate license by answering a few questions which will finally suggest the right licenses covering your requirements The suggestion depends a.o. on the type of data, original licenses of used data and data consumer access and distribution rights you want to allow
  13. Click on “Show more details” to expand the form with more metadata field options Things to note: Remember: all metadata will be visible at all times even for restricted access datasets! The more metadata you fill in the better your dataset will be found by others! Community metadata schema: If your chosen community has defined its own metadata schema these need to be filled in as well Possibly fields are mandatory!
  14. Select “Submit draft for publication” to immediately publish your draft record upon saving it. The button text will change to “Save and publish” Click “Save draft” to save your filled form and allows changes to be made later on. Your record is not visible in the meantime. Depending on the community settings, your record will be immediately published, or needs approval by a community data manager.
  15. Search for data using the search functionality at the top of any page For advanced options, click “Search” and use the extra options below the search box. You can select specific communities, sort order and the number of results per page. Click on a page button to see additional results for your search. You need to click on search again to update your results.
  16. To download data of a dataset, make sure you are logged in. Search for data and click on the title of one of the results, the landing page with the record’s details will be shown (next slide)
  17. Every data set has its own record detail page showing name, data, abstract (description), keywords and PID The included files are listed and can be downloaded. On the left the known PIDs are shown, while on the right side the metadata are visible.
  18. You can upload all kinds of research data, there is no restriction on file format as long as the data source has a scientific background Make sure you are allowed to upload the data and obey the data protection laws and restrictions of your country. Unrelated personal data should not be stored on B2SHARE.
  19. For the EUDAT-hosted B2SHARE Service there is no limit to the number of files to upload for a given record. The maximum file size is 10 GB per file while using the online deposit workflow. Every record is restricted to 20GB total. To upload larger files contact the service administrator and ask what the possibilities are.
  20. To restrict access to your data set make sure it is not Open Access during the deposit of your new record. All metadata is publicly available on the B2SHARE instance, except for private information such as email addresses and phone numbers Names and affiliations of the data owner or publisher will be visible publically
  21. The B2SHARE service provider will: Respect the user’s access restrictions Assign persistent identifiers to each object using the B2HANDLE service Store the data according to the B2SHARE service statements. Custom players and viewers are available for specific file formats.
  22. Using the EUDAT-hosted B2SHARE instance: EUDAT has no claim of ownership over the data deposited in the service Data is stored at CSC in Finland EUDAT retains right to archive or create replicas
  23. Access the B2SHARE service using the B2SHARE REST API: Direct access Integrate in your workflow or application CRUDL operations Metadata annotation Get community information and metadata schemas Download files
  24. What are the costs? EUDAT B2SHARE is free of charge at the point of use! It provides self-service registration through B2ACCESS, allows free upload and registration of stable research data. The data access policy is defined by data owner itself. By default, metadata is openly accessible and harvestable and the service allows customized metadata handling and customized user interfaces. Data integrity is ensured by checksums which are calculated during data ingest. Data is always kept online and storage usage is based on fair share principles. Data and metadata remain accessible for two years if instance is closed EUDAT’s B2SHARE service is professionally managed by the Datacenter CSC Kajaani and certified by the ISO/IEC 27001:2005 standard for its information security management system. Service availability and usage of storage is monitored User support provided via EUDAT ticketing system.
  25. B2SHARE is continually improved and will be updated with new functionality: Multiple service providers Premium service for communities Service provisioning based on SLAs Choose your own trusted service provider Direct connections to other EUDAT services, e.g. B2SAFE and B2DROP Share data using groups Social tagging
  26. Have a look at our website for more information regarding B2SHARE User documentation is also available here B2SHARE hands-on training can be found on GitHub. Currently only API access using Python is covered. In the future more modules will be added.