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Open Access Webinar March 2019


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The aim of open access is to provide unlimited access to scientific literature, offer it free of charge, and break down barriers regarding its re-use.

Content: Open-access publishing: how, when, where?, publishing contract and author's rights, funding opportunities, open-access guidelines of the research funders (and how you cope with them)

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Open Access Webinar March 2019

  1. 1. ||ETH Library Monday, 25th March, 11.00 a.m. 25.03.2019Barbara Hirschmann 1 How to go Open Access - Webinar
  2. 2. ||ETH Library 25.03.2019Barbara Hirschmann 2 What is Open Access? «Open access […] literature is digital, online, free of charge, and free of most copyright and licensing restrictions.» (Peter Suber, 2012) without costs for the readeraccessible possibility to reuse • Download • Copy • Distribute • Print • Textmining • …
  3. 3. ||ETH Library 25.03.2019Barbara Hirschmann 3 Conventional publication cycle Author (as producer) Publisher Bookseller / library supplier Library Author (as recipient)
  4. 4. ||ETH Library 25.03.2019Barbara Hirschmann 4 Conventional publication cycle Author (as producer) Publisher Bookseller / library supplier Library Author (as recipient) Peer Review Layout & Copy-editing Distribution Selection & Acquistion Delivery Paid by taxpayer Paid by taxpayer
  5. 5. ||ETH Library 25.03.2019Barbara Hirschmann 5 Journal price increases compared to Consumer Price Index Scholarly journal expenditures percentage increase 1986–2010 compared to consumer price index. Data from Association for Research Libraries. Source:
  6. 6. ||ETH Library 25.03.2019Barbara Hirschmann 6 Publisher profit margins Company Profit margin Elsevier 39% Springer 34% Wiley 42% Company Profit margin Microsoft 20% Google 17% McDonalds 19% “Publishing obscure academic journals is that rare thing in the media industry: a license to print money.” (The Economist, 14 April 2012)
  7. 7. ||ETH Library 25.03.2019Barbara Hirschmann 7 ETH Library’s acquisitions budget 60% 13% 14% 9% 3% journals (online and print) databases e-books monographs and serials other
  8. 8. ||ETH Library • A way out of the serials crisis? • A way out of library budget problems? • Solve copyright restriction problems? 25.03.2019Barbara Hirschmann 8 Open Access
  9. 9. ||ETH Library  Increased visibility, fast access  Authors retain copyright  Greater research efficiency through early discussion of results  Promotes international and inter-disciplinary cooperation  Publicly-funded research results should be publicly available  …  A solution for the «serials crisis»? 25.03.2019Barbara Hirschmann 9 Why Open Access? How would you rate a complete transformation of academic publishing towards an OA-based model? ETHZ open access survey 2017
  10. 10. ||ETH Library How does it work? 25.03.2019Barbara Hirschmann 10
  11. 11. ||ETH Library 25.03.2019Barbara Hirschmann 11 Green Road (Self-archiving) Author (as producer) Publisher Bookseller / library supplier Library Author (as recipient) Peer Review Layout & Copy-editing Distribution Selection & Acquistion Delivery Publication in Repository
  12. 12. ||ETH Library  Publication directory / university bibliography  Open access repository  Research data repository 25.03.2019Barbara Hirschmann 12 ETH Zurich’s repository: Research Collection
  13. 13. ||ETH Library  Persistent Identifiers (DOIs) and possibility to reserve a DOI  Usage Statistics, «Cited by» counts and Altmetrics  Indexed in Google Scholar and other academic search engines  Long-term archiving in ETH Zurich’s IT infrastructure  Advise on copyright issues  and more… 25.03.2019Barbara Hirschmann 13 What does the Research Collection offer?
  14. 14. ||ETH Library 25.03.2019Barbara Hirschmann 14 Green Road: copyright issues  Subscription publishers usually require authors to transfer copyright or grant them an exclusive license to publish their work  But: They also usually allow some sort of self-archiving  after a certain period of time (embargo)  if you do not upload the publisher’s PDF but a manuscript version of the paper (no publisher layout & logo)  Where to look up the regulations?  SHERPA/RoMEO Database:  Publisher/journal website  Copyright transfer agreement / publishing contract / license to publish
  15. 15. ||ETH Library 25.03.2019Barbara Hirschmann 15 Which format? • Usually Postprint (= author’s manuscript after peer review) When? • Possible embargos between 2 and 36 months Where? • Author’s website • Institutional repository • Disciplinary repository
  16. 16. ||ETH Library 25.03.2019Barbara Hirschmann 16 Green Road OA publishing via the Research Collection Publisher version Open access version
  17. 17. ||ETH Library 25.03.2019Barbara Hirschmann 17 Types of repositories Institutional Repository Disciplinary Repository OpenDOAR (Directory of Open Access Repositories) Academic Networking Site Multidisciplinary Repository • Commercial start-up • No copyright clarification at upload / papers might be taken down later on • Not compliant with SNF OA Policy • Not-for-profit • All uploads checked against publishers’ copyright regulations by library staff
  18. 18. ||ETH Library  What is an OA journal?  Quality Control (Peer Review)  Different funding mechanisms  Article Processing Charges  Institutional, society, library funding  Author retains Copyright (standard licence: CC-BY) 25.03.2019Barbara Hirschmann 18 Gold Road: Open access journals
  19. 19. ||ETH Library  Is the journal indexed in DOAJ (Directory of Open Access Journals)? 25.03.2019Barbara Hirschmann 19 How to assess the quality of OA journals
  20. 20. ||ETH Library  Does the journal have a Tick or Seal in DOAJ? 25.03.2019Barbara Hirschmann 20 How to assess the quality of OA journals Journals that were accepted in to DOAJ after March 2014 when DOAJ launched its new criteria for journals to be accepted in to DOAJ. The new criteria require a higher level of compliance to best practices and publishing standards. Journals that do not have The Tick are in the process of reapplying under the new criteria. Journals that achieve a high level of openness, adhere to Best Practice and high publishing standards.
  21. 21. ||ETH Library  Did someone leave a review on QOAM (Quality Open Access Market)?  Is the publisher a member of OASPA (the Open Access Scholarly Publishers Association) or COPE (the Committee on Publication Ethics)?  Have a look at the journal’s website:  Does the journal conduct a peer review process?  Are acknowledged scientists among the authors and editorial board members?  More tips: 25.03.2019Barbara Hirschmann 21 How to assess the quality of OA journals
  22. 22. ||ETH Library 25.03.2019Barbara Hirschmann 22 OA journals: How much does it cost? Journal APC Impact factor 2017 € 735 - € 1’560 3.579 € 2’460 9.163 € 3’700 12.353
  23. 23. ||ETH Library  Swiss National Science Foundation  Funding for APCs as well as for OA books is available, even after the grant has ended  European Commission  APCs for OA journals can be claimed as project expenses 25.03.2019Barbara Hirschmann 23 OA journals: project funding
  24. 24. ||ETH Library 25.03.2019Barbara Hirschmann 24 Hybrid journals  Subscription journals with paid open access option  For example:  Spinger OpenChoice  Wiley Online Open  IEEE Hybrid Journals  … Subscription fees Publication fees (APCs)
  25. 25. ||ETH Library 25.03.2019Barbara Hirschmann 25 OA journals: institutional funding  ETH Library covers APCs if  Corresponding author is affiliated with ETH Zurich  Article is published with one of the following publishers: Pure OA journals Hybrid journals Cogitatio Royal Society of Chemistry Copernicus BioMed Central Frontiers MDPI PLOS SpringerOpen Wiley How to proceed: • Submit your manuscript with your ETH email address to the publisher • The publisher detects your affiliation automatically and sends the APC invoice to the library instead of the author Read more:
  26. 26. ||ETH Library 25.03.2019Barbara Hirschmann 26 OA journals: copyright issues CC BY: Creative Commons Attribution Licence CC BY NC: Creative Commons Attribution Non-Commercial Licence
  27. 27. ||ETH Library Policy framework 25.03.2019Barbara Hirschmann 27
  28. 28. ||ETH Library  2006 ETH Zurich signs Berlin Declaration on Open Access to Scientific Knowledge  2008 First open access policy adopted  2013 “No-waiver policy” for doctoral theses  2017 Online survey among scientific staff at ETH Zurich (Results available at  2018 Revised open access policy adopted 25.03.2019Barbara Hirschmann 28 Open Access at ETH Zurich
  29. 29. ||ETH Library 25.03.2019Barbara Hirschmann 29 ETH Zurich’s Open Access Policy Regulation OA mandatory for • Research papers, theses and other research output Requirement • Gold or Green Max. embargo period • n/a for articles and books • 3 years for Doctoral Theses Funding for OA articles • ETH Library covers APCs for some OA publishers How to comply (3 options): 1. Publish in OA journal 2. Publish in subscription journal and deposit manuscript in the Research Collection (with embargo) 3. Publish in subscription journal and pay for immediate «hybrid» OA
  30. 30. ||ETH Library 25.03.2019Barbara Hirschmann 30 Open Access in EC-funded projects Regulation OA mandatory for • Peer-reviewed publications Requirement • Gold or Green Max. embargo period • STM: 6 months • HSS: 12 months Funding for OA articles • APCs can be claimed as project expenses  Include APCs in grant application! How to comply (3 options): 1. Publish in OA journal 2. Publish in subscription journal with max. 6 months embargo and deposit manuscript in a repository 3. Publish in subscription journal with longer embargo, and pay for immediate «hybrid» OA
  31. 31. ||ETH Library 25.03.2019Barbara Hirschmann 31 Open Access in SNSF-funded projects Regulation OA mandatory for • Journal articles • Book publications Requirement • Gold or Green Max. embargo period • Articles: 6 months • Books: 12 months Funding for OA articles • For Gold OA journals (even after project ended)  Apply via mySNF! Funding for OA books • Yes, also for independent book publications  Apply via mySNF! How to comply (3 options): • Publish in OA journal • Publish in subscription journal with max. 6 months embargo and deposit manuscript in a repository • Publish in subscription journal with longer embargo, and pay for immediate «hybrid» OA
  32. 32. ||ETH Library  Adopted by swissuniversities General Assembly in January 2017  Goal: all publicly funded publications must be freely accessible by 2024  Action items:  Adopting and aligning OA policies  Negotiations with publishers  Coordinating and pooling resources  Alternative forms of publishing  Communicating and raising awareness  Supportive regulatory framework  National monitoring 25.03.2019Barbara Hirschmann 32 Open Access in Switzerland: National Strategy Take-away for individual researchers:  Action items mostly directed at Swiss institutions  Institutions and research funders come up with or update their own policies  Researchers have to comply with institutional/funder policies
  33. 33. ||ETH Library 25.03.2019Barbara Hirschmann 33 Policy developments worldwide
  34. 34. ||ETH Library • The financial aspects of Gold Open Access are not solved • Can financial savings be achieved? • Who will finance additional costs during the “transition period”? • Will OA reinforce the market power of the commercial publishing houses? • Green Open Access not to become a standard if it does not come with strong enforcement mechanisms • The current academic reward system is a major barrier for change in the scholarly publication system 25.03.2019Barbara Hirschmann 34 Challenges
  35. 35. ||ETH Library  Look for OA journals in your field:  Find out about OA conditions of subscriptions journals in your field:  Upload a manuscript version of your paper to the Research Collection: 25.03.2019Barbara Hirschmann 35 Next steps: What can you do?
  36. 36. ||ETH Library  Copyright questions re. OA publishing  Advise re. SNF and EU open access and open data requirements  APC funding for OA journals  Data management and digital curation  ORCID at ETH Zurich  … 25.03.2019Barbara Hirschmann 36 The ETH Library’s E-Publishing & Digital Curation services Research Collection Open Access at ETH Zurich Digital Curation at ETH Zurich
  37. 37. ||ETH Library Contact Barbara Hirschmann E-Publishing Office Tel. 044 632 06 90 25.03.2019Barbara Hirschmann 37 Thank you! – Questions?