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How to go Open Access (Webinar)


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Online course:
- Open-access publishing: how, when, where?
- Publishing contract and author's rights
- Funding opportunities
- Open-access guidelines of the research funders (and how you cope with them)

Published in: Science
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How to go Open Access (Webinar)

  1. 1. ||ETH Library Thursday, 3rd October, 10.30 a.m. Dr. Rainer Rees Mertins, ETH Library, E-Publishing How to go Open Access - Webinar
  2. 2. ||ETH Library  Open Access  Funding  Roads to OA  Funder Requirements 22.05.2019Dr. Rainer Rees 2 Overview
  3. 3. ||ETH Library 03.10.2019Dr. Rainer Rees 3 What is Open Access? «Open access […] literature is digital, online, free of charge, and free of most copyright and licensing restrictions.» (Peter Suber, 2012) without costs for the readeraccessible possibility to reuse • Download • Copy • Distribute • Print • Textmining • …
  4. 4. ||ETH Library 03.10.2019Dr. Rainer Rees 4 Conventional publication cycle Peer Review Layout & Copy-editing Distribution Selection & Acquistion Delivery Paid by taxpayer Paid by taxpayer Author (as reader) Author (as producer) Publisher Library Bookseller/ Library supplier
  5. 5. ||ETH Library 03.10.2019Dr. Rainer Rees 5 Origins of Open Access – The serial crisis Scholarly journal expenditures percentage increase 1986–2010 compared to consumer price index. Data from Association for Research Libraries. Source: scholarly-societies/ Source: Right to Research Coalition. (n.d.). Retrieved March 30, 2017, from “Publishing obscure academic journals is that rare thing in the media industry: a license to print money.” (The Economist, 14 April 2012)
  6. 6. ||ETH Library 03.10.2019Dr. Rainer Rees 6 ETH Library’s acquisitions budget journals (online and print) 61% databases 13% e-books 14% monographs and serials 9% other 3%
  7. 7. ||ETH Library • A way out of the serials crisis? • A way out of library budget problems? • Solve copyright restriction problems? 03.10.2019Dr. Rainer Rees 7 Open Access
  8. 8. ||ETH Library  Visibility of research results, easy access, citations  Authors retain copyright  Enables interdisciplinary and international collaboration  Knowledge produced by public funds should be openly available  Because your research funder requires it 05.09.2019Dr. Rainer Rees 8 Why Open Access? “What is at stake is the speed of scientific progress and the return on R&D investment, […] which has enormous potential for boosting productivity, competitiveness and growth.” “The results of research financed by public funds should be […] freely and immediately available without charge […] since they are considered as a public good.” Authors retain copyright
  9. 9. ||ETH Library Source: uc/publisher-negotiations/uc-and-elsevier/ 05.09.2019Dr. Rainer Rees 9 Current developments & state Source: Source: Machado et al. 2018;; CC BY 4.0
  10. 10. ||ETH Library Green Road Self-archive «subscription content» in  an institutional repository (e.g. ETH Zurich’s Research Collection)  a disciplinary repository (e.g., …) Gold Road Publish directly in  Open access journals  Open access books  Subscription journal and pay to make your article OA («hybrid journals») 05.09.2019Dr. Rainer Rees 10 How to publish open access Source: Wikimedia Commons, Quistnix, (CC BY)
  11. 11. ||ETH Library 03.10.2019Dr. Rainer Rees 11 Green Road (Self-archiving) Peer Review Layout & Copy-editing Distribution Selection & Acquistion Delivery Publication in Repository Author (as reader) Author (as producer) Publisher Library Bookseller/ Library supplier
  12. 12. ||ETH Library  Publication directory / university bibliography  Open access repository  Research data repository 03.10.2019Dr. Rainer Rees 12 ETH Zurich’s repository: Research Collection
  13. 13. ||ETH Library  Persistent Identifiers (DOIs) and possibility to reserve a DOI  Usage Statistics, «Cited by» counts and Altmetrics  Indexed in Google Scholar and other academic search engines  Long-term archiving in ETH Zurich’s IT infrastructure  Advise on copyright issues  and more… 03.10.2019Dr. Rainer Rees 13 What does the Research Collection offer?
  14. 14. ||ETH Library 05.09.2019Dr. Rainer Rees 14 Green Road OA publishing  Subscription publishers usually require authors to transfer copyright or grant them an exclusive license to publish their work  But: They also usually allow some sort of self-archiving  After a certain period of time (embargo)  If you do not upload the publisher’s PDF but a manuscript version of the paper (no publisher layout & logo)
  15. 15. ||ETH Library  Where to look up the regulations?  SHERPA/RoMEO Database:  Publisher/journal website  Copyright transfer agreement / publishing contract / license to publish  Also information on reuse in PhD Theses!!! 05.09.2019Dr. Rainer Rees 15 Green Road OA publishing: copyright issues
  16. 16. ||ETH Library 05.09.2019Dr. Rainer Rees 16 Which format? • Usually Postprint (= author’s manuscript after peer review) When? • Possible embargos between 0 and 48 months Where? • Author’s website • Institutional repository • Disciplinary repository Pre-Print and Peer Review Policy Database:
  17. 17. ||ETH Library 03.10.2019Dr. Rainer Rees 17 Green Road OA publishing via the Research Collection Publisher version Open access version
  18. 18. ||ETH Library 05.09.2019Dr. Rainer Rees 18 Types of repositories Institutional Repository Disciplinary Repository OpenDOAR (Directory of Open Access Repositories) Academic Networking Site Multidisciplinary Repository • Commercial start-up • No copyright clarification • papers might be taken down later on • Not compliant with funder policies • Not-for-profit • All uploads checked against publishers’ copyright regulations by library staff • Not all of them accept accepted versions • Copyright and Version often not explicitly stated
  19. 19. ||ETH Library  What is an OA journal?  Quality Control (Peer Review)  Different funding mechanisms  Article Processing Charges  Institutional, society, library funding  Author retains Copyright (standard licence: CC-BY) 03.10.2019Dr. Rainer Rees 19 Gold Road: Open access journals
  20. 20. ||ETH Library Open Access journals • All content open access • For every article, an APC (article processing charge) must be paid by author/institution/funder • Indexed in the Directory of Open Access Journals 05.09.2019Dr. Rainer Rees 20 Gold Road: Open access journals vs. hybrid journals Hybrid journals • Mainly subscription content, access via libraries/institutions • Optionally, authors can pay an APC (article processing charge) to make their paper open access on publisher’s website • No comprehensive database available, however nowadays most subscription journals are «hybrid»
  21. 21. ||ETH Library  Is the journal indexed in DOAJ (Directory of Open Access Journals)? 03.10.2019Dr. Rainer Rees 21 How to assess the quality of OA journals
  22. 22. ||ETH Library  Does the journal have a Tick or Seal in DOAJ? 03.10.2019Dr. Rainer Rees 22 How to assess the quality of OA journals Journals that were accepted in to DOAJ after March 2014 when DOAJ launched its new criteria for journals to be accepted in to DOAJ. The new criteria require a higher level of compliance to best practices and publishing standards. Journals that do not have The Tick are in the process of reapplying under the new criteria. Journals that achieve a high level of openness, adhere to Best Practice and high publishing standards.
  23. 23. ||ETH Library  Did someone leave a review on QOAM (Quality Open Access Market)?  Is the publisher a member of OASPA (the Open Access Scholarly Publishers Association) or COPE (the Committee on Publication Ethics)?  Have a look at the journal’s website:  Does the journal conduct a peer review process?  Are acknowledged scientists among the authors and editorial board members?  More tips: 03.10.2019Dr. Rainer Rees 23 How to assess the quality of OA journals
  24. 24. ||ETH Library Journal APC DOAJ Impact Factor 2017 Journal of Cloud Computing (Springer) 860 EUR  - IEEE Access 1’750 USD  3.6 Chemical Science (RSC) -  9.1 Nature Communications 3’490 GBP  12.4 05.09.2019Dr. Rainer Rees 24 OA journals: How much does it cost?
  25. 25. ||ETH Library  For example:  Springer Open Choice  Wiley Online Open  IEEE Hybrid Journals  Elsevier Mirror Journals  … 05.09.2019Dr. Rainer Rees 25 Subscription journals with OA option («Hybrid journals») Subscription Fees Publication Fees (APCs) «DoubleDipping» Source:SchönfelderN.APCs—Mirroringtheimpact factororlegacyofthesubscription-basedmodel? UniversitätBielefeld;2018.CC-BY4.0doi: 10.4119/unibi/2931061
  26. 26. ||ETH Library 05.09.2019Dr. Rainer Rees 26 OA journals: institutional funding  ETH Library covers APCs if  Corresponding author is affiliated with ETH Zurich  Article is published in a Gold OA journal of one of these publishers:  Article is published in a hybrid journal of one of the following publishers:  ...  Read more: Zeitschriften/Publizieren-in-Open-Access-Zeitschriften-Finanzierung How to proceed: • Submit your manuscript with your ETH email address to the publisher • The publisher sends the APC invoice directly to the library
  27. 27. ||ETH Library 03.10.2019Dr. Rainer Rees 27 OA journals: copyright issues CC BY: Creative Commons Attribution Licence CC BY NC: Creative Commons Attribution Non-Commercial Licence
  28. 28. ||ETH Library Policy framework 03.10.2019Dr. Rainer Rees 28
  29. 29. ||ETH Library  2006 ETH Zurich signs Berlin Declaration on Open Access to Scientific Knowledge  2008 First open access policy adopted  2013 “No-waiver policy” for doctoral theses  2017 Online survey among scientific staff at ETH Zurich (Results available at  2018 Revised open access policy adopted 03.10.2019Dr. Rainer Rees 29 Open Access at ETH Zurich
  30. 30. ||ETH Library 05.09.2019Dr. Rainer Rees 30 ETH Zurich’s Open Access Policy Regulation OA mandatory for • Research papers, theses and other research output Requirement • Gold or Green Max. embargo period • n/a for articles and books • 3 years for Doctoral Theses Funding for OA articles • ETH Library covers APCs for some OA publishers How to comply: • Publish in OA journal • Publish in subscription journal and deposit manuscript in the Research Collection (with embargo) • Publish in subscription journal and pay for immediate «hybrid» OA
  31. 31. ||ETH Library 05.09.2019Dr. Rainer Rees 31 Open Access in EU-funded projects Regulation OA mandatory for • Peer-reviewed publications Requirement • Gold or Green Max. embargo period • STM: 6 months • SSH: 12 months Funding for OA articles • APCs for Gold and Hybrid journals can be claimed as project expenses IncludeAPCs in grant application Compliance monitoring • Via reporting, institutional repositories and EU portal openAIRE How to comply: • Publish in OA journal • Publish in subscription journal with max. 6 months embargo and deposit manuscript in a repository • Publish in subscription journal with a longer embargo and pay for immediate «hybrid» OA
  32. 32. ||ETH Library 05.09.2019Dr. Rainer Rees 32 Open Access in SNSF-funded projects Regulation OA mandatory • Journal articles, books & book chapters Requirement • Gold or Green Max. embargo period • Articles: 6 months • Books: 12 months Funding for OA • Articles: Gold OA journals, apply via mySNF • Books: also for non-SNSF projects & chapters, apply via mySNF Compliance monitoring • Via P3 / mySNF open access platform How to comply: • Publish in OA journal • Publish in subscription journal with max. 6 months embargo and deposit manuscript in a repository • Publish in subscription journal with a longer embargo and pay for immediate «hybrid» OA
  33. 33. ||ETH Library  Adopted by swissuniversities General Assembly in January 2017  Goal: all publicly funded publications must be freely accessible by 2024  Action items:  Adopting and aligning OA policies  Negotiations with publishers  Coordinating and pooling resources  Alternative forms of publishing  Communicating and raising awareness  Supportive regulatory framework  National monitoring 03.10.2019Dr. Rainer Rees 33 Open Access in Switzerland: National Strategy Take-away for individual researchers:  Action items mostly directed at Swiss institutions  Institutions and research funders come up with or update their own policies  Researchers have to comply with institutional/funder policies
  34. 34. ||ETH Library 03.10.2019Dr. Rainer Rees 34 Policy developments worldwide
  35. 35. ||ETH Library • The financial aspects of Gold Open Access are not solved • Can financial savings be achieved? • Who will finance additional costs during the “transition period”? • Will OA reinforce the market power of the commercial publishing houses? • Green Open Access not to become a standard if it does not come with strong enforcement mechanisms • The current academic reward system is a major barrier for change in the scholarly publication system 03.10.2019Dr. Rainer Rees 35 Challenges
  36. 36. ||ETH Library  Look for OA journals in your field:   Journal Citation Reports: Filter for OA when you look for potential journals  Find out about OA conditions of subscriptions journals in your field:  Upload a manuscript version of your paper to the Research Collection: 03.10.2019Dr. Rainer Rees 36 Next steps: What can you do?
  37. 37. ||ETH Library  Copyright questions re. OA publishing  Advise re. SNF and EU open access and open data requirements  APC funding for OA journals  Data management and digital curation  ORCID at ETH Zurich  … 03.10.2019Dr. Rainer Rees 37 The ETH Library’s E-Publishing & Digital Curation services Research Collection Open Access at ETH Zurich Digital Curation at ETH Zurich
  38. 38. ||ETH Library Contact Dr. Rainer Rees E-Publishing Office Tel. 044 632 31 79 03.10.2019Dr. Rainer Rees 38 Thank you! – Questions? Slides: adapted from Barbara Hirschmann