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NSERC Engage Grant

  1. 1. <ul><li>The NSERC ‘Engage Grant’ </li></ul>Creating new research collaborations between Industry and universities
  2. 2. Snapshot of the Engage Grant <ul><li>Develops: ‘new to you’ research partnership between university researcher and a company </li></ul><ul><li>Addresses: a company-specific problem </li></ul><ul><li>Value: up to $25,000 from NSERC (no cash required from company) </li></ul><ul><li>Project Timeframe: up to 6 months </li></ul><ul><li>Deadline: none, rolling applications </li></ul><ul><li>Decision: 4-6 weeks turn-around time </li></ul><ul><li>IP: company owned </li></ul>
  3. 3. Guide to a Successful Engage Application <ul><li>Key Evaluation Criteria: </li></ul><ul><ul><li>Eligibility – Principal Investigator / Company </li></ul></ul><ul><ul><li>Budget – NSERC funds / In-kind contribution </li></ul></ul><ul><ul><li>Project </li></ul></ul><ul><ul><li>Company Letter </li></ul></ul>
  4. 4. 1. Eligibility: Principal Investigator <ul><li>Form 100: </li></ul><ul><li>Professor in eligible university </li></ul><ul><li>Assistant, associate, full (tenure-track) </li></ul><ul><li>Adjunct only if permanently at the university </li></ul><ul><li>Permanent or term sufficient for the duration of project </li></ul>
  5. 6. 1. Eligibility: Principal Investigator <ul><li>Form 100: </li></ul><ul><li>Prior peer-reviewed support within past 6 years </li></ul><ul><li>Prior NSERC grants (DG/RPP(CRD, IRC, SPG, SNG, I2I) </li></ul><ul><li>Prior EG only does not qualify: not peer reviewed </li></ul><ul><li>Other peer reviewed support (OCE, FQRNT, MITACS, etc.) </li></ul>
  6. 8. 1. Eligibility: Principal Investigator <ul><li>Form 100: </li></ul><ul><li>Foreign researcher recently moved to Canada </li></ul><ul><li>Investigate: base comparison on NSERC criteria whenever possible: </li></ul><ul><li>Candidate active in NSE </li></ul><ul><li>Committee of peers judge on: profile of candidate; quality of the proposal; novelty/originality; technical feasibility; training of HQP; industrial relevance; budget. </li></ul>
  7. 9. 1. Eligibility: Principal Investigator <ul><li>Form 101: </li></ul><ul><li>No Prior Collaboration: between University Researcher and Company </li></ul><ul><li>None within past 6 years: consulting; joint project; publication; founder/partner; employee/executive; board member, etc. </li></ul><ul><li>Exceptions: IRAP; MITACS (consider the timeframe & involvement of PI vs HQP); ownership through mutual type funds; membership of large consortium/network type of project (SNG) </li></ul>
  8. 11. 1. Eligibility: Company (Canadian-based) <ul><li>Form 183A: </li></ul><ul><li>Must be at arm’s length (no P.I. involvement) </li></ul><ul><li>Suitable receptor for developed technology/knowledge </li></ul><ul><li>Capacity to valorize/commercialize </li></ul><ul><li>NSE active </li></ul><ul><li>Startup: min. one year in existence </li></ul><ul><li>Some public utilities/government owned companies (e.g. Hydro, municipal services; service for a fee to the general public basis) </li></ul>
  9. 13. 1. Eligibility: Company (Canadian-based) <ul><li>Form 183A: </li></ul><ul><li>Company size </li></ul><ul><ul><li>What is big/small enough? </li></ul></ul><ul><li>Development stage </li></ul><ul><ul><li>Operational? </li></ul></ul><ul><ul><li>Early development stage? </li></ul></ul><ul><ul><li>R&D capacity? </li></ul></ul><ul><ul><li>Potential to continue with future projects? </li></ul></ul><ul><li>Limit #EG by company? </li></ul><ul><ul><li>Sustainable? </li></ul></ul><ul><ul><li>Divisions of same large company? </li></ul></ul>
  10. 14. 1. Eligibility: Company (Canadian-based) <ul><li>Form 183A: </li></ul><ul><li>Producer association </li></ul><ul><li>Financed through industrial subscriptions/check offs (no gov’t funds) </li></ul><ul><li>Disseminate the information to the industrial partners or to the industry at large </li></ul>
  11. 15. 1. Eligibility: Company (Foreign-owned) <ul><li>Form 183A: </li></ul><ul><li>Established in Canada – relevant R&D/production facilities? </li></ul>
  12. 16. 1. Eligibility Evaluation Checklist <ul><li>Creation of a new relationship? Y/N </li></ul><ul><li>Does the applicant demonstrate evidence of peer reviewed support in NSE domain within past 6 years? Y/N </li></ul><ul><li>Is the applicant eligible to receive grants funds? Y/N </li></ul><ul><li>Does the research team (including participating company personnel) have the necessary expertise? Y/N </li></ul>
  13. 17. 2. Budget – Main Budget Table <ul><li>Actual spending from the grant money </li></ul><ul><li>Company cash (if ever) is added to the spending </li></ul><ul><li>Company in-kind appears on right column: not added to actual spending </li></ul>
  14. 18. 2. Budget – Salaries (HQP) <ul><li>Graduate students: max. Masters $8250; PhD. $9500; may be topped up by industrial funds </li></ul><ul><li>Undergrads: not limited (avg. Co-Op levels) </li></ul><ul><li>PDF: min. of $25,000/yr </li></ul><ul><li>Technical/professionals: according to University policy </li></ul><ul><li>Faculty: none </li></ul><ul><li>Industrial staff: none </li></ul>
  15. 19. 2. Budget – Equipment/Consumables <ul><li>Needs to be justified and detailed </li></ul><ul><li>No major piece of equipment (>50% of the grant) </li></ul><ul><li>Computers: additional justification if laptops and price >$2,000 </li></ul><ul><li>Various devices (iPhones, etc.): OK if subject of the study </li></ul><ul><li>Max. $250 for various stationary/printing costs/article reprints </li></ul>
  16. 20. 2. Budget – Other Expenses <ul><li>Dissemination costs – none </li></ul><ul><ul><li>No publication costs/conference costs </li></ul></ul><ul><ul><li>No patent costs </li></ul></ul><ul><li>Travel – work-related only </li></ul><ul><ul><li>No conferences </li></ul></ul><ul><ul><li>No foreign travel </li></ul></ul>
  17. 21. X X
  18. 22. 2. Budget – Company Budget Table <ul><li>Shows actual contribution to direct cost </li></ul><ul><li>Max. hourly rate $80/hr for scientific/technical contribution </li></ul><ul><li>Confusion between direct/in-direct costs </li></ul><ul><li>Important to understand for future RPP applications (e.g. CRD) with leveraged in-kind </li></ul>
  19. 24. 2. Budget Evaluation Checklist <ul><li>Is the budget reasonable and was each item justified? Y/N </li></ul>
  20. 25. 3. Project – Actual Collaboration <ul><li>Clear identification of company specific problem – proposal; company letter; benefits expected </li></ul><ul><li>Rationale for the proposed research & deliverables </li></ul><ul><li>Work plan (milestones, Gantt Chart) </li></ul><ul><li>Resources needed: HQP; material; equipment; etc. </li></ul>
  21. 27. 3. Project – HQP: Student participation <ul><li>HQP training is not required (unlike other NSERC grants) </li></ul><ul><ul><li>Deliberate/practical choice </li></ul></ul><ul><ul><li>Part of thesis/connected to side project </li></ul></ul><ul><ul><li>Good opportunity for HQP to interact with industry </li></ul></ul><ul><ul><li>Partner in agreement/do no object to thesis/publications </li></ul></ul><ul><ul><li>Look out for: </li></ul></ul><ul><ul><li>Timelines </li></ul></ul><ul><ul><li>Issues in graduating/thesis defense/publications </li></ul></ul><ul><ul><li>Student hired by partner </li></ul></ul>
  22. 28. 3. Project – Technology Transfer <ul><li>Extent of company participation in the project </li></ul><ul><li>Regular meetings </li></ul><ul><li>Participation of technical/scientific staff </li></ul><ul><li>Actual work being done by company: tests; analysis; machining; productions runs, etc. </li></ul><ul><li>IP generated during project – company owned </li></ul><ul><ul><li>If IP is an issue =>use other program (e.g. CRD) </li></ul></ul>
  23. 29. 3. Project Evaluation Checklist <ul><li>Company-specific problem clearly identified? Y/N </li></ul><ul><li>Clear plan to address the problem? Y/N </li></ul><ul><li>Within the reach of NSE? Y/N </li></ul><ul><li>Innovative (vs. application of known technology to gather data without understanding the underlying scientific problem)? Y/N </li></ul><ul><li>Does the proposal identify how the results will be transferred to the company? Y/N </li></ul><ul><li>Will the company see economic or other benefits within a reasonable timeframe? Y/N </li></ul><ul><li>Are there other benefits to Canada? Y/N </li></ul>
  24. 30. 4. Company Letter <ul><ul><li>Does the company’s description of project and their involvement correspond to what P.I. said? </li></ul></ul><ul><ul><li>Company support: key aspects to consider: </li></ul></ul><ul><ul><li>Benefits expected </li></ul></ul><ul><ul><li>Company cash </li></ul></ul><ul><ul><li>In-kind: a measure of the collaboration </li></ul></ul><ul><ul><ul><li>Who is involved and does what? </li></ul></ul></ul><ul><ul><ul><li>What is supplied? </li></ul></ul></ul><ul><ul><ul><li>How do they interact; how frequently? </li></ul></ul></ul>
  25. 31. 4. Company Evaluation Checklist <ul><li>Letter states a company-specific problem to solve? Y/N </li></ul><ul><li>Letter states why particular academic research expertise is required? Y/N </li></ul><ul><li>Letter details cash/in-kind contribution (salaries, equipment, etc.)? Y/N </li></ul><ul><li>In-kind contribution amount matches in proposal budget, letter and Form 183A? Y/N </li></ul><ul><li>Form 183A is complete? Y/N </li></ul>
  26. 32. Submission to NSERC <ul><li>P.I. submits application online to RGO </li></ul><ul><li>RGO approves application once all internal documentation is received </li></ul><ul><li>RGO submits application online to NSERC </li></ul><ul><li>NSERC Ottawa distributes applications to RO’s </li></ul><ul><li>First Reader is local RIDO; Second Reader is Manager in different Regional Office </li></ul><ul><li>Decision is made by RO Evaluation Committee (4-6 weeks turnaround) </li></ul>
  27. 33. Interaction Grant <ul><li>Provides an opportunity for a Canadian-based company and academic researcher to meet and… </li></ul><ul><li>Identify a company-specific problem that could be solved through a subsequent partnership </li></ul><ul><li>Value – up to $5000 for travel and accommodation </li></ul><ul><li>Duration – 3 months to use the award </li></ul>
  28. 34. Contact Information <ul><li>Alexandra (Sandy) Reid </li></ul><ul><li>Research & Innovation Development Officer </li></ul><ul><li>NSERC Ontario Regional Office - Mississauga </li></ul><ul><li>Telephone: 905-403-0161 </li></ul><ul><li>Email: </li></ul><ul><li>Website: </li></ul>
  29. 35. Important Web links for Engage <ul><li>FOR PROFESSORS: </li></ul><ul><li>Engage Grants Program Guide: (found under Partnerships Programs) </li></ul><ul><li> </li></ul><ul><li>Form 101 Instructions: Application for a Grant (Engage Grants Program) </li></ul><ul><li> </li></ul><ul><li>Form 100 Instructions: Personal Data Form </li></ul><ul><li> </li></ul><ul><li>NSERC Research Code Tables: </li></ul><ul><li> </li></ul><ul><li>List of Eligible Institutions: </li></ul><ul><li> </li></ul><ul><li>Use of Grant Funds: </li></ul><ul><li> </li></ul><ul><li>Policy on Intellectual Property </li></ul><ul><li> </li></ul>
  30. 36. Important Web links for Engage <ul><li>FOR INDUSTRY: </li></ul><ul><li>Find a Canadian Expert </li></ul><ul><li> </li></ul><ul><li>Guidelines for Organizations Participating in Research Partnerships Programs </li></ul><ul><li> </li></ul><ul><li>Form 183A Instructions: Information Required from Supporting Organizations </li></ul><ul><li> </li></ul>