Proj.man. training eu wash

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Presentation conducted 2012 for EU WASH Consortium in Ethiopia

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Proj.man. training eu wash

  1. 1. PROJECT MANAGEMENTEoghanO’Suilleabhain,for EUWASH NGO Consortium group,Sidama, Ethiopia, 2012EU consortium WASH Training Ethiopia 2012
  2. 2. Schedule Self Management /Time Management People Management /Team Project Planning / Fundamentals ofWASHprogrammes Project Management / Lifecycle Project Controls / ReportingEU consortium WASH Training Ethiopia 2012
  3. 3. EU consortium WASH Training Ethiopia 2012
  4. 4. 1/ TIME Management ROLE MODEL someone who appears calm, in control, well organised, Motivational, etc.EU consortium WASH Training Ethiopia 2012
  5. 5. Time Management – A HABIT Must practice Everyone can improve Good habits become automatic EnjoyEU consortium WASH Training Ethiopia 2012
  6. 6. Manage Yourself First Be organised before expecting others to be Stress is contagious So is organisation & calmnessEU consortium WASH Training Ethiopia 2012
  7. 7. Focus on ONE TASK at a time Identify tasks and allocate periods List items to do Complete ‘good enough’ Check off when completeEU consortium WASH Training Ethiopia 2012
  8. 8. Make time to Organise If no time - you need to do it Files Shelf space (desk space) Tidy and organisedEU consortium WASH Training Ethiopia 2012
  9. 9. Know where to findInformation Contacts / phone numbers, etc, Trays for invoices / receipts, etc. Archive old filesEU consortium WASH Training Ethiopia 2012
  10. 10. Prioritising TimeImp.UrgentImp.Not UrgNot ImpUrgentNot ImpNot UrgEU consortium WASH Training Ethiopia 2012
  11. 11. Use Wall Space Activity / work plans Maps Photographs Any information that you need regularlyEU consortium WASH Training Ethiopia 2012
  12. 12. Keep a Work Diary Make this a habit Standard for all construction projects Date, weather, meetings, visits, instructionsgiven or received, etc Think of it as a ‘legal document’EU consortium WASH Training Ethiopia 2012
  13. 13. Weekly Schedule Separate week into blocks of time (draw) Vary desk work with field visits Organise tasks into these blocks Allow for unexpected jobs Remember ‘good enough’EU consortium WASH Training Ethiopia 2012
  14. 14. Email communication Can be a distraction Check once or twice a dayEU consortium WASH Training Ethiopia 2012
  15. 15. Work SMARTER not Harder Busy and efficient 8 am to 5 pm / Mon to Fri Don’t take work home as a rule Start every week and day relaxed If stressed you have to take time to rest andorganise your mind If sick you must restEU consortium WASH Training Ethiopia 2012
  16. 16. Appreciate yourself No job is more important thanYOUR job It is not what you do but how you do it!EU consortium WASH Training Ethiopia 2012
  17. 17. 2/ PEOPLE Management AlsoTeam Building Results depend on the team not individuals Delegate effectively Direct, Support, Manage You retain responsibilityEU consortium WASH Training Ethiopia 2012
  18. 18. Give Clear Instructions Explain what exactly is expected Clarify the priorities for each task Blaming others is a bad habit Mistakes will happen – support your team tohelp them improveEU consortium WASH Training Ethiopia 2012
  19. 19. Training Provide before and during project Help the team grow It should help motivate staff It should make them interested in developingtheir potentialEU consortium WASH Training Ethiopia 2012
  20. 20. Good work and RESPECT Expect people to take work seriously Expect people to try their best Help them to succeed Manage through respect not fearEU consortium WASH Training Ethiopia 2012
  21. 21. Role Models for Leadership Football managers are motivators. Team more important than individualsManagerSupervisorSite ATeamSite BTeamAdministrationSupportStaffEU consortium WASH Training Ethiopia 2012
  22. 22. Show appreciation Be slow to criticise – try to understand andencourage Be quick to thank others and showappreciation for efforts.EU consortium WASH Training Ethiopia 2012
  23. 23. WASH programmes – 10 keypointsEU consortium WASH Training Ethiopia 2012
  24. 24. 1/ Water & Sanitation &Hygiene combined All required for health impact Facilities + knowledge = good practice People prioritise water Sanitation & hygiene more related to disease Clean water source but not when consumed Schools: Latrines + water + soap + awarenessEU consortium WASH Training Ethiopia 2012
  25. 25. 2/ Respecting communities &cultures Priority stakeholders Involvement not just labour Empower through decision making Flexible proposals allow for change Local power structures Local traditions and beliefsEU consortium WASH Training Ethiopia 2012
  26. 26. 3/ Gender What roles do women have that makes thempriority water users? Reach out to alienated / weak voices Latrine access / privacy / safety Mothers pass on hygiene habits to children Don’t neglect boys and menEU consortium WASH Training Ethiopia 2012
  27. 27. 4/ Creating DEMAND Important first step Water: simple reliable improved source Sanitation: less appreciation for benefits Sanitation: Don’t focus only on healthbenefits Next slide looks at the many benefits that canencourage demandEU consortium WASH Training Ethiopia 2012
  28. 28. Many benefits of sanitation Time Pride Status Safety Caring School access HealthEU consortium WASH Training Ethiopia 2012
  29. 29. 5/ Sustainability Greatest challenge for all WASH A successful project is not one that hasachieved its targets by the completion date –but one that has provided an impact that willlast for generations! Next slide : an example of prioritisingsustainability for hand-pumps.EU consortium WASH Training Ethiopia 2012
  30. 30. Sustainable hand-pump prog. Assess and consult and agree need Clarify options / agree choice Inform leaders, Gov. offices, etc Agree responsibilities / ownership Train water committee Clarify costs, charges, tariff payments Use appropriate pumps Ensure supply chain for parts and trained mech. Agree maintenance schedule Discuss future needs & expansion Monitor and support.EU consortium WASH Training Ethiopia 2012
  31. 31. 6/ Appropriate solution Does it meet the needs? Has it been agreed? Was the process inclusive? Is there a demand? Is it affordable? Can it be maintained? Is it expandable / scalable? Can it be replicated?EU consortium WASH Training Ethiopia 2012
  32. 32. 7/ Operation & Maintenance Consider from the start Who makes decisions? Who cleans? Products? Maintenance / repair / parts / schedule Who pays? / tariffs / subsidies Guidance to replicate Guards / ownership / access / key holders Future replacement – when? How?Who ? (egschool latrines)EU consortium WASH Training Ethiopia 2012
  33. 33. 8/ Partnerships & CapacityBuilding Who can benefit? GOAL / INGO staff Local Gov. Staff Village groups / committees Local mechanics / traders School staff / committees Private Enterprises Well diggers / soap makers / latrine slab producers/ etcEU consortium WASH Training Ethiopia 2012
  34. 34. 9/ Integration betweensectors Health – hygiene awareness and practices Nutrition –WASH targets malnutrition Livelihoods – subsistence gardens Education – school access and hygiene HIV / Aids – greater need for affected andcarers GenderEU consortium WASH Training Ethiopia 2012
  35. 35. 10/ Disaster risk reduction Reduce vulnerability Events repeat over cycles Design for future crisis Community awareness Sensitive to environment Don’t create dependencyEU consortium WASH Training Ethiopia 2012
  36. 36. PROGRAMME MANAGEMENTNEEDSASSESSMENTPROG.DESIGNPROPOSALAPPRAISALIMPLEMENTATIONSTRATEGYDEVELOPMENTEU consortium WASH Training Ethiopia 2012
  37. 37. Strategy Where? Timeframe? Interventions? Partners?EU consortium WASH Training Ethiopia 2012
  38. 38. Needs Assessment Understanding Community DemandEU consortium WASH Training Ethiopia 2012
  39. 39. Programme Design Options Advantages & Disadvantages Agreement Understanding LogframeEU consortium WASH Training Ethiopia 2012
  40. 40. Proposal Prepare Agree SubmitEU consortium WASH Training Ethiopia 2012
  41. 41. Implementation Appoint managers Build team Financial and logistical systems Define targets Set controlsEU consortium WASH Training Ethiopia 2012
  42. 42. Work Plan Consider – weather Farming seasons Feast days School holidays Water tableEU consortium WASH Training Ethiopia 2012
  43. 43. Monitoring & Evaluation Monitoring – during implementation –highlights issues to address or change Evaluation – On completion or after sometime – measures results against initialobjectivesEU consortium WASH Training Ethiopia 2012
  44. 44. Contract Management Advertising, selecting, accepting and signingcontracts with providers of goods or service. As per your org.s systems Clearly define responsibilities Consider future problems Define payment schedule (refer sheets 1 & 2)EU consortium WASH Training Ethiopia 2012
  45. 45. Site supervision Regular Quality control Solve problems Sign off on work completeEU consortium WASH Training Ethiopia 2012
  46. 46. 3 Key issues for projectcontrol (see sheet 3) TIME BUDGET QUALITYEU consortium WASH Training Ethiopia 2012
  47. 47. Time Set timeframe for programme – projects –activities Plan allowing for delays Keep to tight scheduleEU consortium WASH Training Ethiopia 2012
  48. 48. Budget Clear realistic budget Monitor spend constantly Agree any overspend Contingency for unexpectedEU consortium WASH Training Ethiopia 2012
  49. 49. Quality Know the minimum standards Supervise, test, accept or reject As good as possible within budget Think sustainabilityEU consortium WASH Training Ethiopia 2012
  50. 50. Progress / Gantt chart Show planned activities within timeframe Monitors actual activities / progress Can control expenditure (see excel sheet)EU consortium WASH Training Ethiopia 2012
  51. 51. Meetings Regular / brief Have clear purpose Identify issues Clarify actions / responsibilities ReportEU consortium WASH Training Ethiopia 2012
  52. 52. Microsoft Project Software relating to Progress / Gantt charts (show video)EU consortium WASH Training Ethiopia 2012
  53. 53. Mapping Overview of programme area Show villages Traditional sources Past interventions Current activities Future schemes Schools / clinics Understand transport difficultiesEU consortium WASH Training Ethiopia 2012
  54. 54. Completion Activities complete Within timeframe Within budget Community systems in place Celebrate with beneficiaries Learn – improve – expandEU consortium WASH Training Ethiopia 2012
  55. 55. THANK YOU !EU consortium WASH Training Ethiopia 2012

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