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Crotti final reports_prousall

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Crotti final reports_prousall

  1. 1. PRO US ALL Promoting Urban Sports for all Final reports and request for payment of the balance Milan, 5 June 2014
  2. 2. Contents • Final reports – Deadline and payment cycle – Determining the EU final grant • Templates for Final reports – Technical implementation report – Financial statements • General provisions – Sponsors, published materials, conversion rate – Contact person
  3. 3. Deadline • Project end date: June 30, 2014 • Deadline for submitting the final report (financial and technical) and request for payment of the balance: June 30, 2014 • Please note that no prolongation of the deadline for submitting the final reports will be possible
  4. 4. Timeline and payment cycle in 4 steps 1) Balance payments claims by 30 June 2014 4) Payment of the balance: October 2014 Project partners Co-ordinator EU DG Sport 3) After approval by EC by 15-20 September Max 60% of eligible costs 2) Final Payment claim by 31 July 2014
  5. 5. Determining the EU final grant • Determining the final grant and final payment – Following the final report, any ineligible cost will be deducted from total expenditure in order to calculate total eligible costs for the project – The co-financing percentage (60%) will be applied to calculate the total final grant (limited to the maximum grant awarded) • Final payment = final total grant – pre-financing – interim payments • Income and interests (if any) must be declared in the final report (including sponsor)
  6. 6. The final reports: technical implementation report and financial statement to be submitted
  7. 7. Final Reports The final report shall comprise two parts: 1. Technical implementation report describing the development, progress and achievements of the project – Technical implementation report – Progress report (for the last period) 2. Financial statement giving details of the eligible costs incurred in carrying out the activities in accordance with the project work plan – Request for payment of the balance – List of supporting documents for receipts (e.g. sponsor) – List of supporting documents for expenditures • Please note that templates must be used for reporting
  8. 8. Final Reports: Part 1) The final report shall comprise two parts 1. Technical implementation report describing the development, progress and achievements of the project – Technical implementation report – Progress report (for the last period) 2. Financial statement giving details of the eligible costs incurred in carrying out the activities in accordance with the project work plan – Request for payment of the balance – List of supporting documents for receipts (e.g. sponsor) – List of supporting documents for expenditures • Please note that templates must be used for reporting
  9. 9. Final Reports: technical implementation report (1) 1. Technical implementation report will describe the development, progress and achievements of the project (must include all the following different sections) a) Overall assessment of the achievement of objectives as compared with the planned objectives b) Complete information on all the different activities carried out (quantitative evaluation of the execution of all planned tasks and activities ) c) Overall assessment of the results of the actions carried out by the project partner d) A set of published material (CD, DVD, publication, reports, photographs, brochures, press releases, etc.)
  10. 10. Final Reports: technical implementation report (2) • Technical implementation report (from January 2013 to June 2014)  Please e-mail the report in word format to e.crotti@europartner.it
  11. 11. Final Reports: progress report for last period (3) • Progress report for the last period (January – June 2014)  Please e-mail the report in word format to e.crotti@europartner.it
  12. 12. Final Reports: Part 2) The final report shall comprise two parts 1. Technical implementation report describing the development, progress and achievements of the project – Technical implementation report – Progress report (for the last period) 2. Financial statement giving details of the eligible costs incurred in carrying out the activities in accordance with the project work plan – Request for payment of the balance – List of supporting documents for receipts (e.g. sponsor) – List of supporting documents for expenditures • Please note that templates must be used for reporting
  13. 13. Final Reports Part 2): final payment claim (1) • Request for payment of the balance  Please e-mail the report both in word format and scanned/signed to e.crotti@europartner.it
  14. 14. List of supporting documents for expenditures (2) • Please use the excel template for list of expenditures in the beneficiary’s account for the period of eligibility of the project  Please e-mail the report in excel format to e.crotti@europartner.it
  15. 15. List of supporting documents for expenditures (3) List of supporting documents: • Copies of all supporting documents can be required by the European Commission (e.g. timesheets and payslips for staff, invoices for subcontracting, hotels, flight tickets, boarding passes, etc.)
  16. 16. List of supporting documents for receipts (4) • Statement of receipts (private sponsor)
  17. 17. The final reports: general provisions
  18. 18. Sponsor co-funding Sponsors • How must the third-party private funding be demonstrated? • Provide evidence of the third-party funding through bank transfers of funds from the third party to the beneficiary
  19. 19. Published materials • Paper copies of all the project’s promotional materials (e.g. leaflets, posters, banners, roll-ups, etc.) have to be attached to final report for European Commission • Please send copies of all published materials (by June 30, 2014) by post/courier to: Europartner Srl Mr. Emiliano Crotti Via Cornalia 19 20124 Milan (Italy)
  20. 20. Conversion rate • Please note that “any conversion of actual costs into euro shall be made by the beneficiary at the monthly accounting rate established by the Commission and published on its website, applicable on the day when the payment request is submitted”  Link to the Commission website:  http://ec.europa.eu/budget/contracts_grants/info_contract s/inforeuro/inforeuro_en.cfm
  21. 21. Contact person Mr. Emiliano Crotti Europartner Srl Via Cornalia 19 20124 Milan (Italy) Email e.crotti@europartner.it Phone +39/02/6672181
  22. 22. Any questions ? Thank you for your attention !!! Milan, 5 June 2014
  23. 23. Project Partners

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