Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.
Making Documentum Mine!                       The Value of Integrating EMC Documentum                          within Popu...
The Way We Work has Changed…                People                                                         • Mobile and Co...
EMC DOCUMENTUM    Different Solutions for Knowledge Worker Needs• “Lives in Microsoft Web 2.0  Applications”• Works on mul...
Office Business Applications    Critical Knowledge Worker ToolKnowledge Workers want to continue to work within familiar i...
Content Management Challenges using   Common Business ApplicationsSubstantial risks                                       ...
LOB and IT Challenges End user adoption of ECM       – Users demand 24/7 access to information via familiar         appli...
My Documentum Suite            My Documentum Offline   My Documentum Services        File Share for the Desktop    Documen...
My Documentum Suite   Personal Access from Everyday Applications                          Personal Productivity  1        ...
EMC Documentum    Approach to ECM                                  Information Lifecycle Management               •   Crea...
The industry-leading ECM platform• Full GRC controls for all content types• Support for global deployments with consistent...
My Documentum Suite                                                         My Documentum Offline                         ...
EMC My Documentum Suite    My Documentum OfflineKey Features:• Access content in the repository  when offline• Automatic s...
My Documentum Offline  Sample Use Case – Technology Vendor                                                         • Trave...
EMC My Documentum Suite   My Documentum for the DesktopKey Features:• Exposes Documentum as a file  share• Native access a...
My Documentum for the Desktop (FSS)   Sample Use Case – Financial ServicesA global bank is using My Documentum for the Des...
EMC My Documentum Suite   My Documentum for OutlookKey Features:• Native integration with Microsoft  Outlook• Comprehensiv...
My Documentum for Outlook      Sample Use Case - Pharma      A large federal agency is using My Documentum for Outlook to ...
Desktop User Needs    • Lives in Outlook                                   • Mobile/remote       • Work within Office    •...
My Documentum Suite             My                                                 My              My        Documentum   ...
Migration Plan    for Existing Customers             My                                                 My        Document...
Get Involved with EMC CMA CommunitiesWhy should you join? Collaborate and share best practices Shape the direction of fu...
© Copyright 2009 EMC Corporation. All rights reserved.   22
Upcoming SlideShare
Loading in …5
×

Making Documentum Mine

1,726 views

Published on

Published in: Technology, Business
  • Be the first to comment

  • Be the first to like this

Making Documentum Mine

  1. 1. Making Documentum Mine! The Value of Integrating EMC Documentum within Popular Desktop Applications© Copyright 2009 EMC Corporation. All rights reserved. 1
  2. 2. The Way We Work has Changed… People • Mobile and Connected • 24/7 Access to Information • Online and Offline Access • Distributed and Diverse© Copyright 2009 EMC Corporation. All rights reserved. 2
  3. 3. EMC DOCUMENTUM Different Solutions for Knowledge Worker Needs• “Lives in Microsoft Web 2.0 Applications”• Works on multiple projects Mobile• Travels constantly• Multi-tasks through Desktop several applications• Needs immediate access to information, anytime, anywhere• Requires easy search and find © Copyright 2009 EMC Corporation. All rights reserved. 3
  4. 4. Office Business Applications Critical Knowledge Worker ToolKnowledge Workers want to continue to work within familiar interfaces © Copyright 2009 EMC Corporation. All rights reserved. 4
  5. 5. Content Management Challenges using Common Business ApplicationsSubstantial risks Critical content remains: • Unmanaged and undiscoverable • Insufficiently secured • Insufficiently version controlledLack of Enterprise level CM Common business applications often lack: • Retention/Record Servicescapabilities • Full Text Search • Content Version Control • Robust Permission modelDecreased ECM ROI • EMC solutions not well integrated with common desktop applications • Low ECM adoptionLow Knowledge Worker • No Offline AccessProductivity • Difficulty finding relevant information © Copyright 2009 EMC Corporation. All rights reserved. 5
  6. 6. LOB and IT Challenges End user adoption of ECM – Users demand 24/7 access to information via familiar applications – Unwilling to spend hours on new product training – ECM solutions are difficult to use and navigate – Most users don’t adhere to the organization’s corporate policies on securing and archiving information Governance, risk, & compliance requirements – Never realize the promised benefits of ECM – Content management functionality is not well integrated into the common business applications – Struggle to encourage ECM adoption amongst end users© Copyright 2009 EMC Corporation. All rights reserved. 6
  7. 7. My Documentum Suite My Documentum Offline My Documentum Services File Share for the Desktop Documentum Client for Outlook My Documentum for Outlook Access ECM functionality directly through common Desktop applications, whether online or offline© Copyright 2009 EMC Corporation. All rights reserved. 7
  8. 8. My Documentum Suite Personal Access from Everyday Applications Personal Productivity 1 • Online and offline access, all through familiar interfaces with no change in process • Find relevant information quickly and efficiently Ease of Use 2 • Users stay in familiar applications • Minimal training • High adoption rate Compliance & IT resource optimization 3 • Quick ROI on ECM investment, by increasing adoption amongst end users • Enforce content policies – retention, protection, usage • Migrate content to the appropriate storage tier based on policy© Copyright 2009 EMC Corporation. All rights reserved. 8
  9. 9. EMC Documentum Approach to ECM Information Lifecycle Management • Creation • Retention • Long-term • Editing • Discovery/Hold Archive • Personally • Immutability • De-duplication managing content • Disposition • Low-Cost Storage Integrated SQL Archive© Copyright 2009 EMC Corporation. All rights reserved. 9
  10. 10. The industry-leading ECM platform• Full GRC controls for all content types• Support for global deployments with consistent quality of service• Enterprise-wide retention policy services• A single ECM environment to manage• Keep files secure with Rights Management• An SOA approach for integration with other applications• Room for growth and flexibility to meet changing requirements© Copyright 2009 EMC Corporation. All rights reserved. 10
  11. 11. My Documentum Suite My Documentum Offline My Documentum for the Desktop My Documentum for OutlookPRODUCT OVERVIEWS© Copyright 2009 EMC Corporation. All rights reserved. 11
  12. 12. EMC My Documentum Suite My Documentum OfflineKey Features:• Access content in the repository when offline• Automatic synchronization• Conflict resolution mechanism Full offline metadata support Subscribe to contentKey Benefits:• Access your information anytime, anywhere – both online and offline• Upload content automatically when reconnected to the repository• Ensure most current versions of content are available © Copyright 2009 EMC Corporation. All rights reserved. 12
  13. 13. My Documentum Offline Sample Use Case – Technology Vendor • Travels a lot • Manages multiple projects • Works cross-functionally to track project deliverables • Needs access to the most current information, anytime and anywhere Uses My Documentum Offline to access and manage multiple projects, whether on a plane, at home or in the office© Copyright 2009 EMC Corporation. All rights reserved. 13
  14. 14. EMC My Documentum Suite My Documentum for the DesktopKey Features:• Exposes Documentum as a file share• Native access at OS level• Work-in-place link management• Support for distributed content• Support for MAC OSKey Benefits: Transparent repository access, with reduced learning curve Support for distributed content Direct access to Documentum from many applications © Copyright 2009 EMC Corporation. All rights reserved. 14
  15. 15. My Documentum for the Desktop (FSS) Sample Use Case – Financial ServicesA global bank is using My Documentum for the Desktop to protect IP whileallowing bankers to work through everyday Office applications  Uses Office business applications (Excel/Word) and as well as Adobe Acrobat to create deal documents, with many OLE links.  Works with a team of bankers who create, review and edit documents shared in deal-specific folders.  Can enter metadata when saving content to Documentum  Bankers are unaware of any Documentum presence – continue working through familiar Office applications  Bank uses Documentum to meet audit and compliance requirements and secure IP © Copyright 2009 EMC Corporation. All rights reserved. 15
  16. 16. EMC My Documentum Suite My Documentum for OutlookKey Features:• Native integration with Microsoft Outlook• Comprehensive metadata management• Offline access and support• Capture content – in context – and tag with properties• Advanced search and discoveryKey Benefits: Familiar interface will increase usage and reduce training Gain additional control over intellectual property Continue to work within Outlook © Copyright 2009 EMC Corporation. All rights reserved. 16
  17. 17. My Documentum for Outlook Sample Use Case - Pharma A large federal agency is using My Documentum for Outlook to manage their drug review and approval process. – DCO is the launch point for regulatory work  Receives a task in Documentum inbox  Drag/drop documents and emails into the working folder  Initiates workflow once approval package is complete  Two levels of approval  Final Approval – documents are converted to PDF’sReviewers continue to work within Outlook, while agency manages and secures IP © Copyright 2009 EMC Corporation. All rights reserved. 17
  18. 18. Desktop User Needs • Lives in Outlook • Mobile/remote • Work within Office • User driven email • Work with content • No patience for management when offline new applications • Personal archiving • Re-synch quickly • Remain unaware of DCTM • Workflow • No wasted time management while offline • Access basic content services Common Use Cases Product Manager Banker Consultant© Copyright 2009 EMC Corporation. All rights reserved. 18
  19. 19. My Documentum Suite My My My Documentum Documentum Documentum for for Outlook Offline the Desktop My Documentum Suite© Copyright 2009 EMC Corporation. All rights reserved. 19
  20. 20. Migration Plan for Existing Customers My My Documentum Documentum for for Outlook the Desktop DCO 5.3 customers: FSS Customers: – 1:1 license swap migration to the suite – Get My Documentum Suite for a promotional price© Copyright 2009 EMC Corporation. All rights reserved. 20
  21. 21. Get Involved with EMC CMA CommunitiesWhy should you join? Collaborate and share best practices Shape the direction of future EMC products Network with innovators across the globe, 24/7 Join now by going to: community.EMC.com/go/Documentum community.EMC.com/go/SourceOne developer.EMC.com/Documentum developer.EMC.com/XMLtech community.EMC.com/community/labs/d65© Copyright 2009 EMC Corporation. All rights reserved. 21
  22. 22. © Copyright 2009 EMC Corporation. All rights reserved. 22

×