Green Office Tips


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Tips and ideas to bring sustainable practices and cost savings to your workplace (and personal life) for small, medium and large size businesses!

Actual savings calculations are demonstrated for print and electric/power reductions (adjust your estimates accordingly).

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Green Office Tips

  1. 1. The Green OfficeTips and ideas to bring sustainable practices and cost savings to yourworkplace (and personal life) for small, medium and large size businesses!By Daniel free distribution and sharing
  2. 2. Outline1. Statistics2. Printing and Paper Output Reduction3. Document Distribution and Communication Technology4. Office Devices and Energy Consumption5. Food Services and Vehicles6. General Facilities7. Savings in sustainability8. Savings calculation: printing and paper9. Savings calculations: electricity and office devices10. Electricity costs on items left on overnight11. Resources12. Green your everyday life—checklist
  3. 3. Interesting Statistics The U.S. Department of Energy says that $4 billion a year in electricity bills is wasted because of vampirepower sucking A midsized company with 1,000 employees and $100 million in revenue will produce 30 million pages ofpaper a year, which equates to cutting down 1,369 trees and producing approximately 300,000 pounds ofCO2 every year.1 Large companies can use an estimated 400 billion pages of printer paper a year; that’s 18,253,333 treesconverted to paper generating four billion pounds of carbon every year for a single company on a singleitem—paper. 1 Due to the explosion of information, we use two times more paper today than we did in 1980, on average. 11Source: OpenText, ―The Top Three Right Ways to Go Green: Save the environment and save‖. 2009. 1 tree makes 16.67 reams of copy paper or 8,333.3 sheets. 1 ream (500 sheets) uses 6% of a treeSource: It takes 2,000 times more energy to produce a bottle of water than it does to produce tap water.3 69% of bottled water containers end up in the trash and not in a recycling container.43 Gleick, P.H, Cooley, H.S, ―Energy Implications of Bottled Water.‖ February 19, 2009, The Pacific Institute. Pg, 6.4 IBWA, ―IBWA Rebuts Misleading and Factually Incorrect Video about Bottled Water‖. Alexandria VA, March 22, 2010
  4. 4. Printing and Paper Output Reduction Print to PDF instead of Paper: you can print any electronic document, such as Word docs,spreadsheets, and web pages, to a PDF file that can be saved on a computer and then distributedelectronically Check out CutePDF (some web browsers have this feature built in) Use Print Preview! Adjust document formatting, such as font size, to fit more on a single page Use email rules allows you to automatically route emails into a folder you specify in your mailbox.This will alleviate the need to print emails to hardcopy. Keep electronic documents electronic: upwards of 90% of documents that are ―born‖ digitally staydigital (just don’t print!) Rules based printing—send larger jobs to the most efficient and cost effective printer (general rule ofthumb: the large the printer, the less it costs per page to print) Enforce a mandatory black & white and duplexing/double-sided printing for ―non essential‖documents (or 2-up/4-up per page) Always buy Energy Star™ Certified equipment Purchase ―green office products‖: paper, stationary, toner
  5. 5. Document Distribution and Communication Technology Use a dual monitory set up: most people reduce their amount of printing and increase productivity Digitize and automate business forms with type fields (e.g. PDF files) Set up an intranet to host information you need to share, and create simple web forms  Check out Google Sites Make use of Shared Network Drives (Network Attached Storage) or Document/Content ManagementSystems to house document electronically Check out: Use FTP services transfer larger electronic files to eliminate the need to wastefully create CDs orDVDs  Check out YouSendIt, Dropbox, Make use of web conferencing services to reduce travel time  Checkout: BigMarker, AnyMeeting, Vyew Bottom line: share information electronically (forward email attachments, links to websites, etc.)
  6. 6. Office Devices and Energy Consumption “Power down” all devices when not in use (mail equipment, printers, copiers, multifunction devices) Turn off all computers overnight (or place in sleep or hibernate mode) Implement energy conservation mode on all available equipment  unplugging equipment when not in use is ideal Remove old equipment/units that are plugged in Check it out: AC power adapters and cords still use energy when plugged in, even if the device they power is not turned on ($$$ savings is covered in later slides) Turn off all lights overnight in any facility where this can be permitted (including conference rooms) Avoid using incandescent bulbs, commonly found in desk lamps, and rely more on compact fluorescentlights (CFLs), commonly used in office buildings  Check it out: CFLs use 3-4 times less power than incandescent lamps of equivalent brightness – source: U.S. Department of Energy,
  7. 7. Food Services Encourage the use of washable utensils, plates, etc. over single use items Make sure all clean plastic and Styrofoam, plates, cups, and utensils are recycled, as well asaluminum cans Rinse out glass and plastic containers with water prior to placing them in the recycling stream Risen off any food/grease stains from plastic plates prior to placing them in the recycling stream Food byproducts that are excessively stained or soaked in grease (e.g. pizza box) should not be recycledVehicles Refrain from idling vehicles for too long. Generally, less gas is wasted when the engine is turned offand on again. Ensure scheduled maintenance checks are conducted regularly for peak performance (consistentoil changes, keeping tires to correct pressure inflation)
  8. 8. General Facilities Keep exterior doors and loading dock gates closed to prevent large amounts of heat or A/C fromescaping and to keep the temperature stable Close window blinds to reduce the temperature in offices from direct sunlight (reverse in winter) Display Green Office Signs to direct end users, such as labeling recycling bin locations Recycle all materials correctly, especially cardboard and plastics Recycle or shred all printed pages (ensure the destruction company recycles shredded paper – mostdo) Reuse ―good conditioned‖ materials, such as paper boxes, pallets and shipping/packing materials Place recycling bins through your facility in clearly visible areas, especially by printers
  9. 9. Savings in sustainabilityTwo often over looked areas that provide easy and measureable savings Printing Energy waste
  10. 10. Savings calculation: printing and paper Conservative Estimates Item $ Low – high / median 1 LaserJet – toner print cost per page (B&W) $0.017 - 0.03 / 0.0235 2 LaserJet – avg. toner cartridge (yields 600-1K pages4) $19.99 – 38.99 / 29.49 3 Paper – cost per page (letter size) $0.006 – 0.0116 / 0.0088 Copy Machine/MFP – print cost per page (B&W) $0.013 - 0.021 / .0017 total cost per page printed =1 toner print cost per page + 3 paper cost per page + (2 new cartridge ÷ 4avg. yield per cartridge) $0.0235 toner cost + $0.0088 paper cost + ($29.49 toner ÷ 800 pages) = 0.0235 + 0.0088 + 0.0369 = $0.0692
  11. 11. Savings calculations: electricity and office devices United States Averages September 2011 Item Electricity per kWh $0.135 Utility (piped) gas per therm 1.063 Gasoline per gallon 3.664 wattage x hours used ÷ 1000 x price per kWh = cost of electricity Examples on next slide Source: U.S. Bureau of Labor Statistics
  12. 12. Electricity costs on items left on overnight wattage x hours used ÷ 1000 x price per kWh = cost of electricity 1 night = 14 hours (est.) US kWh Average = $0.0135Lighting30 - CFL Blubs x 25 watts x 14 hours ÷ x $0.135/kWh = $1.42/night 1000 $517.39/year2 - incandescent bulbs x 100 watts x 14 hours ÷ x $0.135/kWh = $0.38/night 1000 $137.97/yearComputersDesktop PC X 73 watts X 14 hours ÷ x $0.135/kWh = $0.14/night 1000 $51.10/yearCopiers/MFPs55-60 page per minute X 2000 X 14 hours ÷ x $0.135/kWh = $3.78/nightmodel Watts (standby) 1000 $1,379.70/yearLserJet Printers30 page per min. model X 28.5 watts X 14 hours ÷ x $0.135/kWh = $0.05/night (standby) 1000 $19.66/year50+ page per min. X 203 watts X 14 hours ÷ x $0.135/kWh = $0.38/nightmodel (standby) 1000 $140.04/year
  13. 13. – locate recycling centers for different types of materialsInformation on average energy usage of household items: about recycling about recycling light bulbs: (mercury-containing) about donating or recycling computers: Step Guide to Develop a Waste Management Program for Business: Department of Energy – Office Checklist and Sustainability
  14. 14. Greening your everyday life – check listUnplug before you leave: Green your life: WiFi router  Take public transit, or other  Use a water filtration system or a filtered water Coffee maker modes of non-CO2 producing bottle instead of buying TV and cable boxes not transit (bike, walk) bottled waterturned fully off Average lifespan of Game console(s)  Keep car tires fully inflated 1 Tap Water Filter = Cell phones chargers and oil changed at 12.5 x 1 case of 24 Lights and fans recommended intervals bottles AC units Space heaters  Participate in e-billing and Unused AC adaptors left process electronic paymentsplugged in online (PDF the receipt) = 300 bottles