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11.20.18 DSpace for Research Data Management Webinar


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Presentation Slides of "DSpace for Research Data Management Webinar" presented on November 20, 2018 by Andrea Wuchner & Dirk Eisengräber-Pabst, Fraunhofer and Pascal Becker,The Library Code GmbH

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11.20.18 DSpace for Research Data Management Webinar

  1. 1. DSpace for Research Data Management: Fordatis - a DSpace Solution Andrea Wuchner & Dirk Eisengräber-Pabst, Fraunhofer Pascal Becker, The Library Code GmbH November 20, 2018
  2. 2. © Fraunhofer-Verbund Innovationsforschung R R Page 2 FRAUNHOFER FACTS & FIGURES Fraunhofer Lines: absorption lines in the solar atmosphere caused by chemical elements The "missing colors" of the sun ■ Researcher Discovery of “Fraunhofer Lines“ fundamentals in optics & spectral analysis ■ Inventor New methods of lens processing ■ Entrepreneur Head of royal glass factory Josef von Fraunhofer (1787 – 1826)
  3. 3. © Fraunhofer-Verbund Innovationsforschung Page 3 ■ Point of departure ■ DSpace decision ■ Requirements and use cases authority data, linking entities, descriptive metadata, identifier, integration ■ DSpace customization ■ Lesson learned ■ Still en route AGENDA
  4. 4. © Fraunhofer-Verbund Innovationsforschung Page 4 Fraunhofer today at a glance More than 70% is derived from contracts with industry and from publicly financed research projects. Almost 30% is contributed by the German federal and states Governments Financevolume €2.3 billion 2017 ContractResearch €2.0 billion Major infrastructure capital expenditure and defense research 25,327 staff 72 institutes and research units FRAUNHOFER FACTS & FIGURES
  5. 5. © Fraunhofer-Verbund Innovationsforschung Page 5 Academic research structures FRAUNHOFER‘s ACADEMIC SIDE ■ Extensive interrelations with universities ■ 80 Fraunhofer directors hold chairs at universities ■ Direct involvement into academic lecture content ■ Fraunhofer institutes offer PhD 2016 > 2053 dissertations, 2853 ongoing ■ x72: all institutes have own library and personel (scientific information manager) ■ x1: central institutional repository, library and publication support services (at IRB) 72 ∞64 Universities 48 Univ. of Applied Science
  6. 6. © Fraunhofer-Verbund Innovationsforschung Page 6 Open Access OPEN SCIENCE JOURNEY ■ 2003: among first signatories of Berlin Declaration ■ 2006: Fraunhofer-Publica: open access view »Fraunhofer-ePrints« [5] ■ 2009: open access policy, introduction of a central support team ■ 2012: extended publication support, deposit workflows, community engangement ■ 2015: open access strategy and goals: 2020->50% OA, OA rate is reported to ministry ■ 2018: consolidation of OA- management, own OA-research projects
  7. 7. © Fraunhofer-Verbund Innovationsforschung Page 7 Open Access OPEN SCIENCE JOURNEY ■ 2003: among first signatories of Berlin Declaration ■ 2006: Fraunhofer-Publica: open access view »Fraunhofer-ePrints« [5] ■ 2009: open access policy, introduction of a central support team ■ 2012: extended publication support, deposit workflows, community engangement ■ 2015: open access strategy and goals: 2020->50% OA, OA rate is reported to ministry ■ 2018: consolidation of OA- management, own OA-research projects
  8. 8. © Fraunhofer-Verbund Innovationsforschung R R Page 8 Open Access development OPEN SCIENCE JOURNEY
  9. 9. © Fraunhofer-Verbund Innovationsforschung Page 9 Open Data OPEN SCIENCE JOURNEY ■ 2014: H2020 Open data pilot | DFG Guidelines on the handling of Research Data ■ 2015: evaluation project research data management ■ 2016: FORDATIS project gets a go along with H2020 Research Project JERRI ■ 2017: extended publication support, deposit workflows, community engagement ■ 2018: information workshops and training on research data management
  10. 10. © Fraunhofer-Verbund Innovationsforschung Page 10 Patenting, IP and industry relations FRAUNHOFER‘s RTO SIDE * Portfolio of active rights (patents and utility models) and patent applications at year end. 2015 2016 2017 Active patent families at year end* 6573 6762 7036 Invention disclosures reports per year 670 798 756 Patent applications per year 506 608 600 *2 Clarivate Analytics, 2017 [2] Video encoding White LEDmp 3 Fat free saussageLupine protein■ RTOs are bridging the gap between basic research and market 2017: 11,000 projects of applied research with industry partners (7,500 with public funders) ■ RTO Mission is about adapting inventions to industry use and to innovations Among »Top 100 Global Innovators« (3 other German companies: BASF, Bayer, Merck)*2 ■ Collaborations with industry mostly confidential, exploitation interests ■ Different stakeholders and their requirements: industry, science, society, politics ■ Tension field between open and closing – high obligation to succeed economically and innovate with industry, vs. transfering knowledge to society, politics and science
  11. 11. © Fraunhofer-Verbund Innovationsforschung Page 11 Benefits of opening research for RTOs and it‘s stakeholders ■ SCIENCE Contributing to scientific communities, accelerating scientific progress, claiming scientific results ■ INDUSTRY Input for open innovation processes – shorten innovation cycles ■ SOCIETY Transfer of scientific results to society, create participation opportunities, societal engagement ■ POLITICS Support agenda setting processes through scientific knowledge ■ FUNDERS Compliance with open strategies and requirements ■ ECONOMY Fostering economic progress FRAUNHOFER‘s RTO SIDE
  12. 12. © Fraunhofer-Verbund Innovationsforschung Page 12 Vision for Open Science at Fraunhofer OPEN SCIENCE VISION
  13. 13. © Fraunhofer-Verbund Innovationsforschung Page 13 WHY DO WE CARE FOR RESEARCH DATA ■ Publications are based on research results ■ Today, data as research results can easily be copied ■ We commited ourself to safeguard research data that were created at Fraunhofer Institutes ■ As of today, many questions regarding research data are still open and unclear ■ Our approach: do what we can do today as good as we can and improve whenever possible ■ Create a solution as fast as we can and improve it instead of never ending discussions without any solution
  14. 14. © Fraunhofer-Verbund Innovationsforschung Page 14 ■ All repositories store metadata and files ■ The difference between a repository for research data and one for publications are the type of the files ■ Research data repositores stores ■ Tables ■ Source code ■ Statistics ■ … ■ -> Any kind of file a researcher considers to have a scholarly value REPOSITORIES FOR RESEARCH DATA VS. REPOSITORIES FOR PUBLICATIONS
  15. 15. © Fraunhofer-Verbund Innovationsforschung Page 15 THINGS TO CONSIDER ■ Work together with researchers while planning, building and running the repository ■ Work together with researchers to identify file formats that can be considered to be lasting and adequate for reuse ■ Find out as good as possible what researchers in the organizations needs ■ Include as much of the whole organization as possible while planning the workflows
  16. 16. © Fraunhofer-Verbund Innovationsforschung Page 16 OUR APPROACH ■ Prepration period of our project FORDATIS ■ Project FORDATIS to work together with all the stakeholders, to identify the needs and to build a first version of our repository Fordatis ■ Survey among our researchers about their data and needs ■ Builded the repository in a very short time (June – November 2018, together with The Library Code GmbH) ■ Now: period of testing, gaining experience and making enhancements
  17. 17. © Fraunhofer-Verbund Innovationsforschung Page 17 THING TO CONSIDER II ■ A repository is an infrastructure in an existing ecosystem ■ There are a lot of important conventions for repositories: ■ Use Persistent Identifiers ■ Be Open, be FAIR ■ Create and publish policies regarding longetivity and reuse of data ■ Use common protocols (sitemaps, OAI-PMH) ■ Typical workflows of repositories (self-submission) ■ Be part of a community
  18. 18. © Fraunhofer-Verbund Innovationsforschung Page 18 DSpace Decision ➢ Technical Requirements ➢ Functional Requirements ➢ Use Cases ➢ Survey ➢ Test-Installations DSpace 6.3 Criterion for exclusion ✓ Open Source ✓ Community ✓ Number of Installations ✓ CERIF/SPARQL ✓ CRIS
  19. 19. © Fraunhofer-Verbund Innovationsforschung Page 19 Requirements - Metadata Descriptive metadata ➢ One size - fits all ➢ Standards and controlled vocabulary ➢ Harvesting by OAI-PMH ➢ Mappings
  20. 20. © Fraunhofer-Verbund Innovationsforschung Page 20 Requirements - Authority Data and Entities Authority data ■ Projects as entities → new Publica ■ Persons as entities → new Publica ■ Organizations as entities → new Publica ■ DDC for subjects → Fordatis Linking Entities ■ Linking between research data and publications → related identifier in Fordatis ■ Linking between projects and research data → new Publica ■ Linking between persons and research data → new Publica
  21. 21. © Fraunhofer-Verbund Innovationsforschung Page 21 Requirements - FAIR-Principles ■ Access authorization: no access to embargoed content planned. ■ Metadata longevity: A link to a longevity concept for the metadata will be available. ■ Usage of knowledge representation language: for metadata standards are used, the specification will get published. ■ Detailed provenance: fields giving information on provenance, field “description provenance” ■ Meets community standards → Standards are work in progress
  22. 22. © Fraunhofer-Verbund Innovationsforschung Page 22 Requirements - Organizational Embedding ■ Submission workflows: research data needs to get from researcher quality assured into the Fordatis repository ■ Data management workflows: Research data management from cradle to bare → in SAP within Fraunhofer Digital Project ■ Planned connection with Fraunhofer-Dataspace: Sparql-Endpoint for linked data
  23. 23. © Fraunhofer-Verbund Innovationsforschung Page 23 DSpace customizations ■ DSpace JSPUI contains a modern ressumable upload mechanism already ■ Enhanced the metadata schema and the submission form ■ Hide the community & collection list and added browse indices for Fraunhofer Institutes and groups and clusters instead ■ Changed the layout to achieve the style of Fraunhofer publications ■ Changed the item view ■ Don’t show the metadata in a table, put the content in the center ■ Format an item title as an title and an affiliation as such ■ Use badges for DOIs, dc.type and ■ Collapse long metadata fields like abstract or file list ■ Move file list up to be directly reachable when Item view gets loaded ■ Added a PDF-Preview with PDF.js
  24. 24. © Fraunhofer-Verbund Innovationsforschung Page 25 Lessons Learned ■ Working on the FORDATIS project required different skills, knowledge and roles, and different people were involved in success in different ways. ■ The project FORDATIS has interfaces and dependencies to other projects and developments, for example the Publica and the project Fraunhofer Dataspace, which have to be considered. ■ Research data management is a new development theme that will evolve over the coming years. There are still many unanswered questions in this context. Do now, what’s possible today. ■ In addition to the technical implementation, the organizational embedding of a repository must be considered as well. For this, all relevant actors and networks must be brought on board and integrated. ■ We’re highly awaiting DSpace 7
  25. 25. © Fraunhofer-Verbund Innovationsforschung Page 26 Still en route ■ Implementation ■ Beta-Version ■ Testing ■ Adjustment ■ Documentation ■ Go-Live ■ Beta-Version becomes Live-System ■ Organizational Embedding ■ Establishing of submission workflows at the Institutes and Competence Center Research Services & Open Science ■ Communication: communication to institutes, Fraunhofer-Reseachers, world
  26. 26. © Fraunhofer-Verbund Innovationsforschung Page 27 Still en route Research Data in the Fraunhofer Digital Project Aims: ■ Develop an IT infrastructure to support ■ the research and innovation ■ digital business processes
  27. 27. © Fraunhofer-Verbund Innovationsforschung Page 28 Publication & Data – to mix or not to mix ■ Pro & contra No reason not to mix – exception: special formats ■ Existing IT/Publication infrastructure Redesign of the existing Fraunhofer IT infrastructure Integrate Fraunhofer Publica and Fordatis with each other ■ Project “Fraunhofer Digital” To make diverse Fraunhofer data sources available in Fraunhofer Data Space Still on departure
  28. 28. © Fraunhofer-Verbund Innovationsforschung Page 29 CC Research Services & Open Science Dirk Eisengräber-Pabst Dirk.eisengraeber-pabst@irb.fraun Tel: +49 (0)711 / 970-2979 Competence Center Research Services & Open Science Fraunhofer-Informationszentrum Raum und Bau (IRB) Nobelstraße 12 D-70569 Stuttgart Germany Andrea Wuchner Tel: +49 (0)711 / 970-2714 Expertise: ■ Open Science @ Fraunhofer ■ Indicators ■ Disseminatio n-strategies ■ Publication Support ■ Repository Managment ■ Community Engagement CONTACT Fraunhofer IRB Fraunhofer-Inform ationszentrum Raum und Bau IRB
  29. 29. © Fraunhofer-Verbund Innovationsforschung Page 30 THANK YOU! Danke!