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011 The Benefits of Management Information Systems to the Professional Practice -- by Dr James A Robertson PrEng

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Case study with regard to a fully integrated business information system (ERP) with Cubic Business Model in the financial suite which delivered exceptional benefits in terms of management information and management effectiveness as well as substantial efficiencies including head count reduction and drastically reduced audit time and cost

See also http://www.James-A-Robertson-and-Associates.com/

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011 The Benefits of Management Information Systems to the Professional Practice -- by Dr James A Robertson PrEng

  1. 1. SAICE INFORMATION TECHNOLOGY DIVISION 15th NATIONAL CONFERENCE ON COMPUTERS IN CIVIL ENGINEERING The Benefits of Management Information Systems to The Professional Practice R M Barry J A Robertson James A Robertson & Associates V3 CONSULTING ENGINEERS
  2. 2. OUTLINE - SYSTEM OVERVIEW THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE Introduction System Overview Objectives for the System Implementation Experience Benefits of the System Conclusion
  3. 3. COMPONENTS OF SYSTEM Projects System Financial System National Consolidation Executive Information System THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  4. 4. Salaries & Rates Time Sheets Projects Master File In-House Expenses Company Parameters ACCPAC MODULES Work in Progress Disbursement Work in Progress (c) James A Robertson & Associates 1990 P R O M A N M O D U L E S Month End WIP & Other Reports Invoice Editor Debtors Creditors ACCPAC General Ledger Cash Book Asset Register V I P Wages Reimbursables Invoicing Cash Disbursements Project Budgets Archive Labour Personnel Data
  5. 5. PROJECTS SYSTEM Projects Personnel Salary and Rates Company Parameters Setup Options General Ledger Interface Debtors and Creditors Multi-Level Projects Client Data Management Reports THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  6. 6. PROJECTS SYSTEM Processing of Time & Expense Information Work In Progress Audit Trails Analysis Reports Automated Billing THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  7. 7. FINANCIAL SYSTEM General Ledger Cash Book Salary Module Assets Register with Barcode Reader THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  8. 8. FINANCIAL SYSTEM Cost and Profit Centres Hierarchical, Structured Coding Activity Based Costing Progressive Summarization Linked directly to the Projects System Summarized in EIS THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  9. 9. NATIONAL CONSOLIDATION Full corporate financial reporting CAPE FREE STATE TRANSVAAL FIRM NATIONAL DATABASE Account Level Detail THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  10. 10. EXECUTIVE INFORMATION SYSTEM Production Analysis with extensive grouping, summarization and drill down capabilities Client Focused Project Profitability Analysis with drill down capability and multiple views of director contribution Activity Based Financial Distribution and Matrix Analysis of Financials THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  11. 11. OBJECTIVES Monitor and Improve Productivity and Profitability Measure Profitability on a Project, Department and Office Basis Assist to Offer Highest Possible Levels of Service THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE Achieved
  12. 12. OBJECTIVES Ensure Charges for Work are Realistic Comprehensive Budgeting for Projects and Financials Evaluation of Current and Future Directors Concise Management Summaries THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE Achieved
  13. 13. OBJECTIVES Achieved Global View of the Practice Detailed Enquiry on all Aspects of Operations and Job Costing Minimum Management Time and Manpower Affordable THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  14. 14. OBJECTIVES Achieved Global View of the Practice Detailed Enquiry on all Aspects of Operations and Job Costing Minimum Management Time and Manpower Affordable THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  15. 15. IMPLEMENTATION EXPERIENCE PHASES: 1st REGION 2nd REGION 3rd REGION OUTSIDE IMPLEMENTATION INTERNAL IMPLEMENTATION THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  16. 16. IMPLEMENTATION EXPERIENCE Implementation Understanding Effective Use of System PARADIGM CHANGE : 3 TO 5 YEARS THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  17. 17. BENEFITS Reliability & Timeousness of Information Cubic Business Model Senior Management Work Load & Effectiveness Strategic Advantages THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  18. 18. RELIABILITY & TIMEOUSNESS OF INFORMATION Timesheet Analysis Project Update Report Project Leaders Reports Projects Profit Reports Budgets and Actuals on Projects 2 Days After Month End THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  19. 19. RELIABILITY & TIMEOUSNESS OF INFORMATION Debtors and Creditors Reports : Daily If Required THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  20. 20. RELIABILITY & TIMEOUSNESS OF INFORMATION Financial Statements Income Statements Balance Sheet Cash Flow Projections 10 DAYS AFTER MONTH END THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  21. 21. OWNERSHIP OF INFORMATION All items allocated to specific managers THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  22. 22. YEAR END PROCESSING Completed 17 Days After Month End Auditors Signed Off 5 Weeks Later THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  23. 23. ProjectsDepartments Offices Structures Regional Admin Office Administration Roads etc HO 10 Dep 11 Bel Woretc C U B I C B U S I N E S S M O D E L Office Admin Projects per Office Projects Linked to Dept Only (Personnel Linked to Off & Dept) Offs Independent of Dept 15 (c) James A Robertson & Associates 1990, 1993 THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  24. 24. SENIOR MANAGEMENT WORK LOAD AND EFFECTIVENESS Wide Variety of Analysis Ready Availability of Information Identify Opportunities Increase Delegation THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  25. 25. SENIOR MANAGEMENT WORK LOAD AND EFFECTIVENESS Work Load on Mundane Analysis Greatly Reduced Mis-allocation Considerably Reduced Summarized Reports "Drill Down" THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  26. 26. SENIOR MANAGEMENT WORK LOAD AND EFFECTIVENESS Work Load on Mundane Analysis Greatly Reduced Mis-allocation Considerably Reduced Summarized Reports "Drill Down" THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  27. 27. STRATEGIC ADVANTAGE Identify Market Related Factors that can have a Bearing on Marketing Strategy, Product mix and Other Matters Offer Innovative and Competitive Services Creating and Sustaining Competitive Advantage THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
  28. 28. CONCLUSION James A Robertson & Associates The system has met most of the objectives set for it and is assisting the firm in it's objective of creating and maintaining competitive advantage through the provision of focused, appropriate and cost effective consulting engineering services. THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE

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