Planning in islamic Organization


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Significance of planning in Islam,Personal development plan, Planning in Islamic organization for its short term and long term goals

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Planning in islamic Organization

  1. 1. INTRODUCTION• The setting of goals, making plans and designing strategies to assure the accomplishment of objectives are all Islamic Sunnah.• This is according to the Quran and the practice of Prophet Muhammad (SAW).• Planning, therefore, must be at the center of a Muslims life, in all his or her moral, political, social and economic activities.• Unfortunately, this precious Sunnah, however, is not apparent in the lives and activities of the Muslims today.• It is the absence of this Sunnah that has contributed much to our failures and suffering.
  2. 2. Planning in the Holy Quran• The Holy Quran teaches the Muslims to be strategists and planners in their affairs.• It shows this in a number of ways:1. Through the stories of the prophets,2. The law of Allah (swt) in nature3. In praising the people of vision and foresight.
  3. 3. Prophet Musa (AS)• . When Allah commanded Moses to go to Egypt and call the Pharaoh to God, Moses accepted the order and spelled out his plans•• "Moses said: Oh my Lord! Expand my chest (with faith, knowledge and affection); ease my task for me; and remove the impediment from my speech, so they may understand what I say: and give me a minister of my family, Aaron, my brother; add to my strength through him, and make him share my task." Taha, 20:25-32
  4. 4. Three major elements of Musa’s plan1. Moses prepared himself for Dawah by his willingness to open his heart and mind to receive deeper faith and wisdom2. The second element in Prophet Moses planning was to deal with a problem of communication3. Third element in Moses plan was a matter of logistics and support: human elements and tools required to support him in carrying out his mission. For this reason, his plan included his brother Aaron.
  5. 5. Prophets Ibrahim, Isaac and Jacob• The plans drawn by Prophet Abraham (p) in building the Kaaba, and earlier, in breaking the idols, are fascinating.• Prophet Jacob (p) plans in sending his sons to find their brothers Joseph and Benjamin, are inspirations for Muslims to plan their tasks and affairs wisely.• "And commemorate Our servants Abraham, Isaac, and Jacob, possessors of power and vision...they were, in Our Sight, of the company of the Elect and Good.“ Saad,45-47
  6. 6. Plans of Allah (swt) in His creation• "Verily, all things have We created in (planned) proportion and measure.“ Al Qamar, ayah, 49• "No misfortune can happen on earth or in your souls but is recorded in a plan before We bring it into existence.“ Hadid:22
  7. 7. A Good Plan is like GoodlyWord like Goodly Tree• "See you not how Allah sets forth a parable? A goodly word like a goodly tree, whose root is firmly fixed, and its branches (reach) to the heavens. It brings forth its fruit at all times, by the leave of its Lord….and the parable of an evil word is that of an evil tree; it is uprooted from the surface of the earth: it has no stability. Allah will establish in strength those who believe with the word that stands firm, in this world and in the Hereafter.“ Ibrahim,24-27
  8. 8. Planning in the Sunnah• For his migration to Yathrib (Medina), we see many instances of his careful and well thought-out planning at every step of the way• He devised a secret plan with his closest companion• Abdullah Ibn Uraqitt, a guide was hired for the journey• A camel load of food and drinks was prepared• Asma, Abu-Bakrs daughter and her brother Abdullah were to provide him and their father with food and news in their hiding place• Aamir Ibn Faheerah was to graze the heard of sheep behind Asma or Abdullah to destroy their foot prints• They headed south instead of north and hid in the cave of Thour south of Makkah for 3 days
  9. 9. Caliph, Umar Ibn Al-Khattab• "For your worldly affairs, construct your plans based on the assumption that you are going to live forever• As for the work reserved for the Hereafter, construct your plans based on the assumption that you are going to die tomorrow."
  10. 10. What is planning?• Planning is a way of charting our course to get to our goals.• On the way to our goal, we tend to get off the highway into the side streets.• Planning and then controlling keeps us on the course• If we fail to plan, we plan to fail.
  11. 11. Process of planning
  12. 12. Benefits of a Plan
  13. 13. Organizational Goals• Goal is a desired state of affairs which the organization attempts to realize• This is affected in part by the goals of :1. Elected leadership,2. Rank and file membership3. Muslim community in general• Goals of Islamic organization are based upon:1. Injunctions of Quran2. Teachings of the Prophet (SAW)3. Practice of the Shura in the organization
  14. 14. Plans Types of Plans Individual Organization Personal Family Society Strat Tactic -egic -al or or K L R O P i Long ShortI n S H i P e D M u a r n Term Term T eb o k i M e f l a u t t M r i w a e a aa i m o s s r cd l l e n l s o t w l e i p s e t t i a a e na d l & y h y a o a i a t i j g y l n m c ih e s e l s h o d h n
  15. 15. I-Personal Development Plan• Principles of Success in Islam Obeying Allah (SWT) and His Messenger, Prophet Muhammad (saw) Allah, the Exalted, says “... whoso obeys Allah and His (Prophetic) Messenger, He(Allah) will make him enter Gardens (in Paradise) underneath which rivers flow, toabide therein. And that is the great success.” (4:13) Desiring the reward of the Hereafter “Whosoever desires (by his deeds) the reward of the Hereafter, We give himincrease in his reward, and whosoever desires the reward of this world (by his deeds),We give him thereof (what is decreed for him), and he has no portion in theHereafter.” (42:20) Small actions done with consistency Aisha (ra) said that Rasulullah (saw) said : "The deeds most loved by Allah SWT (arethose) done regularly, even if they are small". (Bukhari, Muslim ) Allah SWT will judge hearts and actions Abu Hurayra Abdur-Rahman ibn Sakhr said that the Messenger of Allah (saw), said,"Allah does not look at your bodies nor your forms but He looks at your hearts andyour actions
  16. 16. Conditions for the Deeds to be accepted Actions are but by intentions• Umar b. al-Khattab narrated that the Prophet (S) said: Deeds are [a result] only of the intentions [of the actor],and an individual is [rewarded] only according to that which he intends…” (Bukhari and Muslim) Self-Control and Purification of the Nafs (soul, the psyche, the ego, self, heart or mind) “By the Soul, and the proportion and order given to it; And its enlightenment as to its wrong and its right;- Truly he succeeds that purifies it, And he fails that corrupts it!” (Qur’an 91: 7-10) Qalb-e-Saleem (Immaculate Conscience)• “The day on which property will not avail, nor sons. Except him who comes to Allah with a heart free (from evil).” (26:88- 89)
  17. 17. Value of Time• The Prophet Muhammad (SAW) used to divide his time in three main portions at home:• o Time for Devotion to Allah SWT• o Time for Family Needs• o Time for Personal Needs (divided into 2 parts)SelfOther people Prophet Muhammad (SAW) said: "There are twothings that people are not aware of how importantthey are: health and time."
  18. 18. A Muslim’s responsibilities towards time• 1. Ensuring benefit from time• 2. Utilizing leisure time• 3. Racing for good deeds• 4. Learning from the passage of time• 5. Seeking the superior times• 6. Planning and organizing time• 7. Fulfillment of time commitments• 8. Necessary awareness of time wasters
  19. 19. CONTRACT FOR PERSONAL DEVELOPMENT• I, ____________________ make a commitment to myself in _________ (year)• to set on a life-long journey of self-development with a sincere commitment to• improve myself in all areas of my life and to work towards attaining my ultimate• goal: ______________________________________________________________• By developing a self-development plan that includes Tazkiyah-al-Nafs• (Purification of the Soul), Tarbiyah (Character Development), Taleem• (Knowledge), Taffakur and Tadabbur (Reflection and Contemplation) I want to• ensure my success in both this life and the Hereafter.• I commit to:• Being honest in my evaluation of my strengths and weaknesses• Reviewing my goals on a daily, weekly, monthly and yearly basis• Staying focused and avoiding a self-defeated attitude• Seeking guidance from Quran and Sunnah• Supplicating for steadfastness and patience• Seeking assistance through Salah• Acting on the knowledge I gain and propagating it• Date Signed: _________________ (d/m/y)• Contractor Signature: ___________________
  20. 20. Personal Development areasA-Individual• Ibadah Salah (Prayer) Zakat (Charity) Fasting (Sawm) Hajj (Pilgrimage)• Increasing Islamic Knowledge• Building Personal Skills• Time & Money Sacrifices• Maintaining a Healthy Lifestyle• Reading Books (Focus: Individual)
  21. 21. B-Family:• Family Development• Reading Books (Focus: Family)C-Society• One-to-One Relationships, Muslim and Non-Muslim• Social Responsibility / Dawah Activities• Reaching out to other Muslims• Participating in the Muslim Community• Reading Books (Focus: Society)
  22. 22. SALAT (Prayer) Current 6 Level 1 yr Level Status month Achieved goal Achieved goalFard (obligatory) SalatJuma’h (Friday) SalatSalat in Jama’ah (congregation)Quality of SalatOther aspects of my Salat I want to improveComments:Meanings of Duas (prayers) read in SalatSunnah (recommended) Prayers
  23. 23. ZAKAT, SAWM (Fasting), HAJJ Current 6 Level 1 year Level status month achieved goal achieved goalHave I calculated my Zakat?When will I give Zakat this year?How will I distribute my Zakat?How many fasts do I keep duringRamadan?Have I performed the Hajj?When will I perform the Hajj?
  24. 24. Additional opportunities I want to strive to include Current 6 Level 1 yr Level Status month Achieved goal Achieved goalFasts on the 9/10 or 10/11 ofMuharramFast on the 9th of Dhul HijjahSix Days in the month ofShawwalPerforming UmrahVisiting the Prophet’s Mosque
  25. 25. INCREASING ISLAMIC KNOWLEDGE Current 6 month Level 1 year Level status goal achieved goal achievedQuran Reading on a weekly basisArabic recitation of the QuranPronounciation of the SurahBiography of the ProphetIslamic HistoryIslamic MagazinesOther ways I plan to increase my knowledge of IslamStudy of HadeethStudy of Islamic LiteratureStudying the commentaries of theQuranMemorizing recommended Duas(prayers) read during the course of theday
  26. 26. Working together with others to increase our knowledge• Whether with a friend or a teacher, much can be gained when working together• Encouraging each other• Reminding each other to continue to work towards our goals. Comments:• Keep track of the people and what progress they have helped withWho I’ve Studied With Topic(s) Began Ended Achieved?
  27. 27. BUILDING PERSONAL SKILLS Current 1 year Level status goal achievedCan I give a speech or lead a study circle session?Can I plan/research material for a speech ordiscussion?Can I plan/research material for a speech ordiscussion?Do I feel comfortable asking for information?How are my writing skills?How are my reading skills?Do I communicate or write to the elected leaders?How are my Internet skills?Am I comfortable initiating/maintaining informal discussions
  28. 28. TIME & MONEY SACRIFICES• Time Sacrifices I need to… By doing… Began Succeeded Continuing by… by…Money Sacrifices I need to… By doing… Began Succeeded Continuing by… by…
  29. 29. MAINTAINING A HEALTHY LIFESTYLE Current 1 year Level status goal achievedDo I have an exercise program in place?How much walking do I do?Is my diet balanced?How should I change my diet to better balance it?Which sports do I regularly participate in?What outdoor activities do I do?Do I smoke or use any tobacco products?Do I have regular medical checkups/consultations?Do I wear a seatbelt?Do I promote healthy lifestyles?Other activities I plan to develop
  30. 30. FAMILY Current 6 Level 1 year Level status month achieved goal achieved goalFamily Discussion on IslamPraying TogetherReducing Watching TVDiscussing problems/issues of membersReducing ‘distance’ between membersKnowing every member’s activitiesDistribution of responsibilitiesEncouraging Family Members to Improvements Who Working on … Began 6 1 year month level level
  31. 31. ONE-TO-ONE RELATIONSHIPS• Develop and build relationships that create:• Dialogs with non-Muslims• Help fellow Muslims improve themselves.• Keep track of the progress of discussions,• Note the ‘successes’ and the ‘difficulties; in each relationshipName: Type of Relationship: Non- Muslim/Friend/Coworker/Neighbor/FamilySubjects DiscussedProgress MadeProblem AreasComments:
  32. 32. SOCIAL RESPONSIBILITY / DAWA ACTIVITIES• As American Muslims, we must do what we can for the betterment of the society in which we live.• There are many ‘causes’ we can volunteer time for , donate some money , or merely participate in.• Keep track of involvement/participation below Cause/Task Benefiting whom? Date
  33. 33. REACHING OUT TO OTHER MUSLIMS Current 6 Level 1 year Level status month achieved goal achieved goalHow often do I go to the masjid weekly?How many Salah I perform withcongregation daily?How often do I go to an Islamic lecture(monthly)?How often do I invite Muslims to my homeper month?How often do I visit other Muslims’homes per month?How often do I participate in activities atthe masjid per month?How many Islamic organizations do I belongto?
  34. 34. Types of Plans• A- Strategic or Long Term Plan:• Lays down organization’s primary direction and priorities• Make decisions systematically with knowledge of their future impact• Organizing efforts needed to carry out decisions• Measuring results of the decisions against expectations through regular feed back• Keep in mind the organization’s external environment shaped by social, political and economic factors
  35. 35. Two Sets of Factors for Strategic PlansA- Uncontrollable Factors B-Controllable FactorsPopulation Trends Budget AllowancesPolitical Issues Dawah Priorities Strategic Planning Process
  36. 36. Stages in Formulating & ImplementingStrategic Plan
  37. 37. The benefits of strategic planning• •Clearly defining the purpose of an organization and establishing realistic goals and objectives.• •Providing a structured document to communicate the intentions of the organization to members• •Providing an action plan with systematic identification of the time, resources, skills and abilities required to achieve targets.• •Providing a rationale and understanding for the potential impact of the plan and its objectives.• •Developing realistic goals and objectives to strive for.• •Developing strong values that define what your organization stands for.• •A framework for structuring divisions, departments and teams to suit your organizations goals and objectives
  38. 38. B-Tactical or Short Range Planning• Provide year to year guidelines for the operations of the organization• Delineates step by step methodology by which they are to be carried out• It supports strategic plan and provides charter related to future• It can be broken down into very specific targets or immediate action plans lasting 1-30 days
  39. 39. Jurisdiction• We must plan for the entire organization and each unit. Both must MISSION be compatible CENTER• Planning process works in two ways:1. Top to bottom-Mission determines the planning framework and ZONAL UNITS priorities. This is to be communicated NEEDS to the units.2. Bottom to top-Knowing members REGIONAL UNITS and units needs and roles determines activity at grass root level. This info is woven into unit plan. It is sent to the center. Unit plans are reflected in LOCAL UNITS central plan.
  40. 40. MBO (Management by objectives)planning• MBO determines: Who is going to do What, How and When
  41. 41. 4 Steps to MBP Planning• A-Prepare:a. State the objectives clearly and specificallyb. Collect facts, data, opinions and experiences of others which bear on these objectivesc. Consult with those involved with the plan or its execution, directly or indirectly.d. Consult with other knowledgeable or original thinkers who may not be involved.
  42. 42. B-Decidea. Analyze all the data and construct scenarios with every possible consequence. Do not let the limited resources put constraints upon you at this stage. Resources can be expanded.b. Develop alternate courses of actions. Each course of action must lead to desired objectivesc. Evaluate alternatives and choose the bestd. Consider availability of resources, present and potentiale. Set standards which are realistic, feasible and for which you could gather measurable data
  43. 43. C-Communicatea. Decide who will be directly or remotely involved with the plan using information gathered about the targeted audience.b. Select and implement the best methods to communicate the plan to them.c. Check and be sure that everyone involved understands the accepts the plan.d. Allow flexibility in the way the plan assignments are carried out.
  44. 44. D-Controla. Set up check points to evaluate the program. Are we on target or not?b. Compare actual results with anticipated ones.c. Be sure to distinguish between deviations caused by uncontrollable factors and those caused by inadequate implementation of plan.d. Take remedial actions when necessary. Revise current targets if not achievable or change the whole plan if needed.
  45. 45. Effectiveness of Planning• Pre Planning Considerations:a. We can not plan to do more than our projected resourcesb. We must be bold in breaking new grounds and conceiving new programs for the coming years• Centralized and Decentralized Planninga. Centralized- This is a pyramid process. President sets goals, standards, results expected , provides info and training the members need, explain procedures for action, develops and improves current methodology and applies discipline to ensure that everyone implements overall plan.
  46. 46. B-Decentralized Plan• President and governing body consult with membership at various stages of planning• Information is freely accessible• Training is more of a supervised on the job learning type.• Members are not forced out of the organization if they make mistakes• They are strongly urged to learn from their mistakes.
  47. 47. Characteristics of Effective Plans1. Plan is to be specific to motivate the members to concrete action2. Plans must be action oriented neither too easy not too difficult.3. Plans must be flexible. Greater the number of uncontrollable factors the more flexible the plan.4. Plans must be consistent with the goals of the Muslim community at large
  48. 48. Tips for Effective Planning• Plans that are carried out are made by people who will be responsible for their execution• All participants must share common world view• Planners must focus first on what rather on how.• Planning chair should withhold addressing how till the planning group is excited about the evident needs and the future opportunities.• It is important to identify truly fundamental goals and design few basic strategies to achieve them• Planning demands research and deep thinking• To benefit from plan remember *Plan*Do*Check• Plan must be designed to yield results within constraints of *Time*People*Money*Value Systems
  49. 49. The Q 8 Scheme• In order to prepare an action plan following 8 questions are to be answered.1. What- is the objective of this planning effort?2. Why is this objective meaningful?3. Who is the implementer and audience of the plan?4. How will they achieve objectives and evaluate?5. When will the implementation be most effective?6. Where will the activity/event be most effective?7. At what cost, in people, time, money will it work?8. To what benefit, overall, is the plan directed?