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Guidelines:
Giving Effective
Presentation
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ENGR 300
Dept. of Computer Science and Engineering
University of Bridgeport, CT 06601

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GRAPHICS
CREATE A PERCEPTION
 Highly Professional
 Better Prepared
 More Persuasive
 Results in Faster BUY-IN

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ESTABLISH YOUR
PURPOSE
Why am I doing this?
To Sell
To Teach
To Motivate
To Persuade
To Excite
To Force a Choice
To Paint a Picture

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GUIDE THE
READER’S EYES
Assist them with Geometric Shapes
Anchor them with Bullets
Use the Unexpected to Increase the
Span of Attention

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BACKGROUND COLORS
HEIGHTENS EMOTIONS
CALM AND CONSERVATIVE
STIMULATES FEEDBACK
BRINGS CHEER
FORCEFUL
NEUTRAL
MAGICAL
PASSIVE
Red
Blue
Green
Yellow
Black
Gray
Purple
Brown

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Rule 1: Plan & Practice
Without planning, presentations
appear thrown together
Without practice you appear
unprepared

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Rule 2: Use the Spell-Checker
There is no excuse for
misspelling!
Why should your customer trust your
engineering quality if you have no
quality control
over your presentation?

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Rule 4: Avoid "um", "and uh",
"ya know", etc.
This habit stems from not practicing
enough (see rule #1)
 Slow down your speech
 Deliberate as you speak
 Don’t apologize for being nervous
Your audience will appreciate your
delivery much more

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Rule 5: Be Honest and
Forthright
Fallacy: "If you can't dazzle 'em with
brilliance, baffle 'em with BS.” - Hoyle
 People know when they are being
bamboozled
 Speak with sincerity and integrity
 If you don’t know the answer to a
question, admit it

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Rule 6: Display Confidence
 Expect to be challenged on your ideas
 Don’t take questions as a personal
attack
 Defensive Response = Added Attack
 Open Response = Greater Latitude

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Rule 7: Don’t be Apathetic or
Nonchalant
 If you don’t care, why should your
customer care?
 If you don’t care, why should your
manager support you?
 If you don’t care, why should your
audience listen?
An apathetic presentation is a waste of
everyone’s time

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Rule 8: Show Professional
Courtesy
 Be on time for other presentations
 Give your full attention to the
presentations of others
 Avoid an air of aloofness or
unpreparedness

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Rule 9: Anticipate Questions
You know your design better than
anyone
 Think about the parts which
will raise questions
 Think about the areas in your
presentation which may be unclear.
 Plan ahead (see rule1) and prepare
some holdback slides
 Demonstrate foresight and initiative.

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Rule 10: Expect Equipment
Failure
Fancy equipment is
impressive...unless it doesn't work!
 Know how to use your equipment
 Keep a set of hardcopy slides just in
case
 Have an extra bulb for the overhead
projector

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Rule 11: Design Readable
Slides
 20 point font size or larger
 7 bullets or less
 7 words per bullet or less
 Separate complex ideas onto multiple slides
This presentation uses 32 point Arial
font

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Rule 12: Dress Professionally
Professional Appearance =
cleanliness + neatness + clothing + posture
 Appearance defines first
impressions
 Professional appearance commands
greater respect from the audience
 Professional appearance implies
that the speaker takes the
presentation seriously

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EFFECTIVE PRESENTATIONS
USING
POWERPOINT

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POWERPOINT TIPS
TEMPLATES AND TYPES
CHOOSE NEW AND THEN CHOOSE A TAB
• GENERAL - FOR NO TEMPLATE
• PRESENTATION DESIGNS - TEMPLATES
• PRESENTATIONS - PRESENTATION TYPES, ONE
USEFUL OPTION IS THE AUTOCONTENT WIZARD
YOU CAN APPLY OR CHANGE TEMPLATES
• SELECT APPLY DESIGN TEMPLATE UNDER
FORMAT IN THE MENU
• CHOOSE FROM THE LISTING IN PATH
C:/MSOFFICE/TEMPLATES/PRESENTATION DESIGNS
YOU CAN ADD A FOOTER TO YOUR SLIDES
• UNDER VIEW SELECT HEADER AND FOOTER

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POWERPOINT TIPS
DRAWING TOOLS
THE DRAWING TOOLBAR IS ON THE BOTTOM
•CLICK ON TO CREATE A TEXT BOX
•CLICK ON DRAWING ELEMENTS
•CHOOSE LINE AND FILL COLORS
•ROTATE OBJECTS
•SELECT ARROWHEADS
•SHADOW OBJECTS
A

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POWERPOINT TIPS
CLIP ART AND PICTURES
CHOOSE CLIP ART OR PICTURE UNDER INSERT
INSERT ANY PICTURE BY SPECIFYING THE PATH
AND THE FILE TYPE

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POWERPOINT TIPS
WORD ART
SELECT THE TILTED A IN THE
DRAWING TOOLBAR

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POWERPOINT TIPS
ORGANIZATIONAL CHARTS
•SELECT OBJECT UNDER INSERT IN THE MENU AND
CHOOSE MS ORGANIZATIONAL CHART 2.0
•MAKE YOUR CHART
•UNDER FILE, SELECT EXIT TO RETURN TO YOUR
PRESENTATION.
•DOUBLE CLICK ON THE CHART TO GO BACK TO
THE CHART EDITOR
DIVISION A
DR. LARSON
DIVISION B
DR. WILSHYNSKY-
DRESLER
DIVISION C
DR. NEVILLE
ODRAT
DR. SCOTT

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POWERPOINT TIPS
SPELLING / FONTS
CHOOSE SPELLING UNDER THE TOOLS MENU
CHOOSE FONTS UNDER THE FORMAT MENU
•FONT SIZE
•FONT COLOR
•BOLD OR ITALICS OR UNDERLINE
•SUBSCRIPTS OR SUPERSCRIPTS
•FONT TYPE - TIMES NEW ROMAN - ARIAL

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POWERPOINT TIPS
TRANSITIONS
IN SLIDE SORTER MODE, CLICK ON A SLIDE
•SELECT TYPE OF FADE OUT IN DIALOG BOX
•CLICK ON BUTTON TO LEFT OF DIALOG BOX
•ADVANCE AUTOMATICALLY OR ON MOUSE CLICK
•ADVANCE WITH SOUND
BULLETS CAN APPEAR WITH EACH MOUSE CLICK
SELECT A TEXT BOX
CHOOSE ANIMATION SETTINGS UPPER RIGHT
SPECIFY BUILD
•SPECIFY EFFECTS

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POWERPOINT TIPS
PRINTING HANDOUTS
SELECT PRINT UNDER FILE MENU
CHOOSE OPTION IN PRINT WHAT BOX
•SLIDES WITHOUT BUILDS
•HANDOUTS (2, 3 OR 6 PER PAGE)
•NOTES
•OUTLINE
CHECK BLACK AND WHITE FOR B&W PRINTERS
THANK YOU