Introduction: Personal story of a frustrating work situation. 2 minutes Allow everyone to state their biggest productivity challenge. 2 minutes Organisation /Time Style Questionnaire. 20 minutes Why time styles. 2 min Time stealers and recap of challenges. 5 min Productivity optimisers. 10 min Practical tools. 5 min.
Financial and administrative in nature.
Give an overview of each system. They are free and they have very good help sections that enable you to learn more about the system.
For strategy To celebrate To switch off
Attunement to what is going on inside yourself Attunement to others - being on same feeling wavelength as others so they ‘feel felt’ Attunement to larger context- sensing accurately how things are unfolding around you A sense of inner freedom - setting something free in yourself; self-belief, trust in others, creativity, boldness Connected to feeling that you matter & what you do matters Not having total control – but using whatever power you have to move things on in a positive way
. What’s right about the present situation? How can I create some positivity where there is none?
– speed & quality of thinking , memory creativity, flexibility, judgement, motivation, problem-solving, managing conflicts, optimism.
More cooperative, generous with time & expertise, more attentive helpful to colleagues & those they serve Less interpersonal conflict, better at creative problem-solving. Less absenteeism & staff turnover.
– speed & quality of thinking , memory creativity, flexibility, judgement, motivation, problem-solving, managing conflicts, optimism.
Wellbeing event, Enterprising Donegal Business Week 2012
Copyright Get Organised Ireland 2012
‘Maximising your potential ’ (Presentation by Gerry Duffy)
‘Maximising your potential’ (Presentation by Gerry Duffy)
John F Kennedy‘Physical fitness is notonly one of the keys to ahealthy body........ It is the basis of a creative and intellectual activity....’
8 Get/Stay Fit and Fuel to maximise your performance
Recap• How to solve • Be Different worrying situations • Surround yourself• Go away and THINK • Tough Days don’t• If someone else can, last, tough people do I can• 3 Steps to achieving any goal
1 ‘YOUR MINDSET’ (def)A set of beliefs or a way of thinking that determines ones behaviour, outlook and mental attitude
APPRENTICESHIPS 144 Hrs done 9 of 10 Boxes ticked ONLY 16 Hrs Left 8 months/206 Sacrifices/CREW MONSOON EXTRA IM GRATITUDE/ AMBITION LIE IN TOMORROW!! 9 DAYS/NIGHTSBODY EXHAUSTED STILL 16 Hrs LEFT STRESS FRAC. IMMUNE LOW L MONSOON
Gerry Duffy Thank You www.direction32.com facebook.com/32marathons
a day in the life …Copyright Get Organised Ireland 2012
agenda• Introduction• Productivity challenges• Productivity questionnaire• Tools• Your own personal changes• Questions Copyright Get Organised Ireland 2012
my own challenges• I dislike paper• I work remotely• Email• I regularly experience information overload• I get distracted• I overload Copyright Get Organised Ireland 2012
a few notes…•Stop trying to besomething you arenot.•Not all productivitytools suit everyone.•Work according toyour natural rhythminstead of against it.•Recognise thepatterns of others andwork within them. Copyright Get Organised Ireland 2012
productivity score • 27 points • Goal: 20/27 • ‘in order’ • Not all applies Copyright Get Organised Ireland 2012
tool 5: budgeting• www.billfaster.com• www.moflo.co.uk• Personal• Business• Online• Time tracking• Printable reports Copyright Get Organised Ireland 2012
tool 6: email management RULE: IT DOES NOT DETERMINE MY DAY. EVER.• No email for personal mails• Move to social media• Separate mail boxes• Move to project management tools• Nesting• Finding mails due to subject line mismatches• No email before 12pm• One week turnaround• No subscriptions Copyright Get Organised Ireland 2012
tool 7: downtime Copyright Get Organised Ireland 2012
implementation 3 actions Copyright Get Organised Ireland 2012
Flourishing WorkshopThe Art & Science of Being at Your Best Dr. Maureen Gaffney Adjunct Professor of Psychology and Society UCD March 2012
What is Flourishing? Being at your personal bestFeeling good, doing good & doing well
The Four Common Elements of FlourishingRising to a ChallengeConnectivityAutonomyUsing your most personally valued competencies
Flourishing related to Emotional IntelligenceEI – being intelligent about your emotions& using your emotions intelligentlyEI is what enables you to fully use yourintelligence, talents, skills & life experienceLongitudinal studies – IQ contributesabout 20% to life successLeaving 80% due to other factorsEI is one of those very significant factor
The Problem ?Only 20% of individuals & 20% ofbusiness teams flourishing20% are ‘languishing’ – functioning wellbelow par, blocked, frustrated,‘running on empty’
What Blocks Us from Flourishing? Flourishing is dependant on achieving a very precise ratio of positivity to negativityWhat blocks us from flourishing is losing that critical balance
Critical positive-negative ratiosJust to manage day-to-day - the minimum platformfor normal functioning requires a ratio of 3:1Three invisible thresholdsBelow 3:1 – triggers a downward vicious cycleAchieving a ratio of 5:1 - triggers upward virtuouscycle– For individual success in life– For happy & stable marriages– For flourishing teams at workAt a ratio of 12:1 dynamics of flourishing break up
What Drives Positivity & Negativity? Basic Emotions Liking/Love Anger Joy Fear Gratitude Sadness Contentment Shame Interest Guilt Hope Envy Pride Jealousy Humour Contempt* Inspiration Disgust* Awe
Why Do You Need so Much Positivity?Brain hardwired to prioritise negative as signalof threatSo negative more powerfully than positive,‘stickier’ & more contagiousOnly way to counter the negative isnumerically
The power of the negativeNegativity is highly contagious - the power of‘contamination’Any loss has more powerful negative impact than‘equivalent’ gainNegative first impressions very difficult to reverse –need 9 ‘bits’ of positive information to reversenegative impression but less than 4 new ‘bits’ ofnegative information to reverse positive impressionStronger & longer lasting effects of negative moodsNegative interactions more predictive of long-termoutcome relationshipsTrust in relationships & organisations easier todestroy than create
Two Basic Principles of FlourishingConsciously & actively build the positive – in yourself, in others & in organisation WhileConsciously & actively de-limiting the frequency & intensity of the negative – in yourself, in others & in organisationSo as unavoidable negativity rises -as long as you ramp up positivity to maintain the right ratio you can still flourish
How to build the positive: overall principles3. Build your capacity for happiness & work to make others happy4. Set yourself goals - ‘personal projects’5. Learn to get control over your attention & spend your units of attention wisely6. Define your positive purpose in every important interaction7. Take charge of your mood8. Master the art of vital engagement9. Work to create & clarify meaning10. Build your resilience - Be ambitious about set-backs, failures & adversity11. Stop sabotaging yourself – you can’t be driven crazy without your full cooperation12. Create a compelling future vision
1.Be happy & work to make others happyAre more successful in virtually every domain in lifeHave long lasting & fulfilled marriagesHave better relationships with friends & colleaguesHelp others more frequently, volunteer more & contribute to societyEnjoy better mental & physical health & more vitalityLive 7.5 years longer (irrespective of age, sex, socioeconomicstatus)Positive feelings more important for health than body mass,exercise or even smokingSmoking knocks 5 yrs off man’s life, 7.5 off woman’s life. Persistentnegative feelings knock 10 yrs off your life
How do you experience the ten basic positive emotions in your life day-to-day?Are you aware of what arouses each emotion in you? Do you register them as they happen? Do you have a conscious strategy to build their frequency & intensity in your work?If you cant do it for yourself, you can’t do it for others or in your work
2. Personal Projects Life circ 10%Genetic 50% Personal projects 40%
3. Spend Your Units of Attention WiselyYour attention is your most precious resourceWhat you pay attention rather than events determinesyour experienceBut the negative has automatic first call on attention So attention has to be consciously directed to the positiveby the right questionsPositive feelings NOT opposite of negative feelingsSome choice involved paying attention to positivefeelings especially when feeling negative & build on them
4. Define positive purpose in every important interactionYour brain is an anticipation machine. Once you give it apurpose it automatically does half the work for you – Alerting you to opportunities to achieve your purpose – Motivating you to take avail of them when they happen in the moment – Helping you to avoid distractions or the temptation to be drawn into other agendas – Generating other options when you are running into set-backs –Positive Purpose focuses your unconscious attention on‘Am I missing an opportunity here? ‘ vs. narrow taskfocus
5. Actively manage your mood Feelings provoke mood Moods typically last 2 hours & mood affects (nearly) everything Feelings & mood are contagious – particularly the mood of the person you depend on for anything So you can’t leave your mood at the door of your life
‘Mood’ of OrganisationEmotional contagion happens in groups & spreads likevirusThe more emotionally interconnected a group, the longer worked together, the stronger the moods expressed byindividuals – the more contagionMood at work counts – to individuals but also toproductivityWhen negative mood in organisation performance ofentire team affected – In cardiac unit where the nurses’ general mood depressed, death rate among patients four times higher than on comparable units.
‘At work do you have the opportunity to do what you do best every day?’ When employees answer ‘strongly agree’ to this question 50% more likely to work in organisation with lower turnover 38% more likely to work in more productive organisation 44% more likely to work in organisation with higher satisfaction in those they serve
6. Live a Life of Vital Engagement Creating experiences of ‘Flow’ Builds strong capacity for sustained attention & concentration Facilitates the perfect balance between automatic & conscious behaviour Auditing experiences of ‘Flow’ – in work & leisure Growing experiences of ‘Flow’ into a life of vital engagement
7. Work to create & clarify meaning Meaning bookends flourishing – drives commitment Four sources of meaning in our lives Purpose – sense of heading somewhere you want to be Values – sense of goodness about what you are doing Efficacy – belief you can control & influence things to make them better Self-worth The role of narrative – personal & organisational
8. Building Resilience FlourishingfunctioningLevel of recovery Survival TIME
Building ResilienceBuild a portfolio of coping strategiesThe role of positive feelings in stress resistanceRe-write your story– ‘Redemption’ vs ‘Contamination’storiesActively look for the lesson & find some value in set-backs & failure – ‘stress-related growth’Learn the ask one important question Is there anything about this situation that allows me to do something positive that I otherwise would not or could not have done?
9. Stop sabotaging yourselfYOU CAN’T BE DRIVEN CRAZY. WITHOUT YOUR FULL. COOPERATION
The Rules of Entrapment Self-imposed ‘if-then’ rules Give us short-term relief of anxiety or guilt But prevent us from facing a painful truth about ourselves or a relationship & from taking responsibility for our own lives
10. Create a Compelling Future Vision for Yourself & Your OrganisationVision is deeply emotionalFacts convince. Emotions motivateSo Vision has to inspire strong emotion in you & thoseyou leadVision hampered by being too anchored in the present & by fear: We expect future changes will affect wellbeing much more they do - forget our extraordinaryability to adapt to new circumstances
Lesson?Lesson? Don’t compare the present to the past - more likely tomake mistakesInstead compare the present to the possibleNegative emotions draw you into past.Remember this – when thinking about present or immediate past - regret ‘acts of commission’ – things we did that we wish we hadn’t – when thinking about the more distant past –regret ‘acts of omission’- things we could have done but didn’t
8. Cultivate OptimismRemarkably little evidence that optimists are EVERworse off than pessimists.Realistic Optimism = Strong expectation that thingswill turn out alright in the end– Despite frustrations/set-backs– With effort– And with no guaranteesOptimists brains work differently – alert to boththreat & opportunities
Give the Future the Benefit of the Doubt1984 Economist experimentThe classic experiment – 284 expertsmaking 27,000 long & short termpredictions‘Foxes’ & ‘Hedgehogs’–
Cultivate ‘positive illusions’Cultivate the ‘illusion of wellbeing’A slightly exaggerated view of your ownstrengthsA slightly exaggerated sense of personal controlover situationsA slightly exaggerated optimistic view of thefutureIs a formula for success in all aspects of lifeBeing relentlessly ‘objective’ associated withbeing mildly depressed
Good Leaders are Optimistic‘In this world the optimists have it, not because they are always right, but because they are positive. Even when wrong they are positive, and that is the way of achievement, correction, improvement and success. Educated eyes-open optimism pays; pessimism can only offer the empty consolation of being right. The one lesson that emerges is the need to keep trying. No miracles. No perfection. No millennium. No apocalypse. We must cultivate a sceptical faith, avoid dogma, listen and watch well, try to clarify and define ends, the better to choose means’.