Bag Of Tricks - Presentation Design I

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This is a seminar that I give to Safety Professionals on Presentation Design but can be useful for anyone who gives a presentation to anyone on anything. :)

There are notes for every slide, that should explain all the slides. I do not give copies out of this, but you are welcome to give the link to it to anyone.

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  • My intent today is to pass on the tricks I’ve picked up over the over the years in creating presentations for safety training. But these concepts can apply to any presentation given for any reason.
  • You’ve been that guy. You sat in any number of presentations and wondered why am I here, how long until this is down, please someone send a mail on my blackberry. Oh the other side, you really hope you went not the cause of this.http://sharonjakubecy.com/wp-content/uploads/2011/03/iStock_000005896614Medium.jpg
  • This whole presentation is much like this movie. When you first saw this movie, you got to the end, and suddenly had a new perspective on things. So what did you do, you went out and saw it again or got the DVD and rewatched with this new angle. This is a presentation on presentation Design, when you get to the end, odds are you’ve have learned a few things. I suggest you go back later and look at this presentation again with a new perspective.
  • This is where I work, we make 50 to 70 million pounds of resins for the paint and coating industry. We operate 24/7, have all of 43 people, and we are a PSM facility to boot.
  • My plant to located off Exit 15E of the turnpike. That’s how we give directions in Jersey, we get you close, but after that you are on your own. After all what do expect in a state where at one point a fair percentage thought the Sopranos were a documentary on the Mob. 
  • When I arrived at the facility in late 2003, I came in to discover that the site had a TRR of 6 to 8 for the prior decade. That’s 3 to 4 people being hurt every year for a decade.
  • Today, we’ve only had 1 OSHA recordable in 5 years. Management commitment and effective documentation to remove several multiple injury/ multiple incident people from the site were 2 parts of this change, the third was the training. Lots of it. And highly effective training.
  • When I had first arrived at my current place of employment, the training program was basically non-existent. So I used whatever I could lay my hands on. Found a copy of CDs with a bunch of BLR presentations on it, and when to town with them.Don’t misunderstand me, when you have nothing, BLR and others like it, can be a good starting point.
  • Once I got past the initial rush of getting caught up, I began to create my own site specific training. This slide was part of the PPE training for my facility.I used a football equipment analogy in this presentation to get the employees to “buy into” my plan to change and upgrade their PPE. Much like football helmets had changed over the years, our PPE would also be changing. I had to overcome the “if is not broken, don’t fix it” syndrome. (Not that that doesn’t happen anywhere else of course.)http://celebritywonder.ugo.com/wp/George_Clooney_in_Leatherheads_Wallpaper_5_1280.jpg
  • Now, besides being site specific, another benefit was realized. The employees knew I was putting in the time to create the training and this made the training have a greater value to them.Of course, I’m not the first guy to realize the good training can be made better with a well design presentation.There are lots of books on the subject, but I’ll talk about 3 of them here.
  • Then you have Slide:ology, this is a pretty good book with lots of insight to slide design. I’ve gone back and have read this one a few times.http://fyi.oreilly.com/2008/07/30/9780596522346_lrg.jpg
  • But this will not be a intro to PPT.
  • You just know if he had gone in with that, there would have been no need to blow up a planet. Ok, fine, he would have blown the planet up anyway, but he would have gotten the answers faster at least.
  • …a product liability presentation given by any lawyer any where at any time. Wait, you haven’t had the pleasure of sitting one of these, ok substitute TSCA. Oh not TSCA, go with American Disability Act.
  • So if we are going to battle the dark side, I’m going to call some of the funniest guys I know – the 3 Stooges. I want to cover the basic things you need to be aware of before you start putting together any presentation.http://internetservices.readingeagle.com/webexclusives_video/three-stooges4.jpg
  • Gee Larry, that’s a good question, as I see it, there are 4 main components to any presentation.
  • That we should all be as good as he was. But alas most of are not. Certainly, I’m at best an average speaker, so I want the something behind me that is going to help me. I’ve seen good speakers, Steve Jobs comes to mind, and I strive to be as good or effective as him.
  • It helps to know who your audience will be, a few people, a few hundred, or a few million. Under 40 to 50 people, you can have audience interaction, above 200 or so, you move from being an educator to entertainer. And your presentation will need to adjust accordingly.Is the audience your employees at the plant, your CEO or your peers? Everyone will have different expectations.
  • The room is everything from the projector being used, to the physical size of the room, and how the seating is arranged.From the presentation design perspective, will Green look Green on the screen is a question I tend ask. That is to say – “Will colors show as I intend?”http://upload.wikimedia.org/wikipedia/commons/0/05/UN_General_Assembly_hall.jpg
  • The author of Slide:ology is the same person who helped Al Gore’s Inconvenient Truth go from a somewhat boring to great presentation. Shucks, it even became a movie and earned an Academy Award for Best Documentary Feature in 2006.Those in the “seminar” business tend to call the collection of slides that they use – their DECK.The Deck by itself is not the presentation, but is an important part and warrants due consideration with proper design.The next article in this series will drive into more of the do’s and don’ts for presentation design.
  • Well, Moe, as I see there are 5 basic paths to giving a presentation. By the way Moe, what are you trying to sell there. If I didn’t know any better, I’d say that looks like Snake Oil Medicine. Say it isn’t, so Moe.
  • Of course there is Live – this is what most of us do. The Audience gets the full benefit of the speaker – hand gestures, facial expressions, and the ability for the Speaker to answer questions as they are asked.http://www.lemitonline.org/OLET/images/TRAINING.gif
  • Powerpoint allows us to save out our presentations as Web Pages (HTMLs). If you have an internal web site, this can be uploaded to it. But as the Speaker will not be there, having good notes on each slide is important
  • A Webinar is basically Web version of presentation with someone talking behind the slides as they are being show. Here the design of slides becomes more important as people cannot see the speaker. http://www.calaware.org/images/webinar.jpg
  • An ePresentation, is a PPT that has had narration added it, custom animation applied and been converted to a YouTube like format. It basically plays like a movie. In this format – keeping what is on the screen moving is important.Narrating a presentation is whole other can of worms. So Presentation Narration will be another series of articles.
  • And finally eLearning, which is basically an ePresentation with some level of interactivity build into it. Once considered the second coming of training, I now see this as just another tool in the box to be used.http://blogs.webmd.com/safety4kids/uploaded_images/bigstockphoto_Girl_With_Laptop_696226-749733.jpg
  • A TOPIC type presentation is the primary kind that most safety guys are dealing with at work. Many of these are rooted in one regulatory requirement or another.You are basically trying to pass on information about something.Heat Stress, Back Safety, Drug and Alcohol Programs, Physical Properties of Chemicals are a few of the topics that are meant to educate employeesThese include most of the OSHA, EPA and DOT training topics. Bloodborne Pathogens, Confined Space, Hot Work, Hazard Communication, Fall Protection, Machine Guarding, Industrial Hygiene, LOTO, and Hazardous Waste are among this group.
  • For forklift safety for example, employees will be asked to do an inspection of a forklift and to conduct defined tasks with the forklift to show they are capable of handling one.Electrical Safety, NFPA-70E, Arc Flash, Safe Use of Portable Power Tools are all job specific training.
  • This is part of a presentation on how to do a Plant Restart after a power failure (a not uncommon occurrence in my neck of the woods.)A copy of this presentation is in the control room and shipping office at my plant – just in case. (After all, with no power, there will be no computers or internet – hard copy to the rescue).Operational Training is often of this type – the classic “show me” presentation.
  • TOPIC:Least Interesting Benefits most from Plant Specific PhotosImportant to change these up every year I have about 18 topics that the regulations say I have to cover every year. So keeping these PPTs fresh become a job into itself.TASK: More interesting due to hands on component Harder to create due to imagery neededSite Specific Images criticalI’m a decent photographer, but getting good lighting inside the plant can be rough. Most of my plant is Class 1, Div 2, so I need a Hot Work Permit if I bring real lighting in. (Well, truth be told, I carry a LEL meter with me when I go around taking pictures in either case.)STORY: Most interestingLends itself to strong imageryMore practice then normal neededI find this often harder to present effectively due to the subject matter. I’ll do 3 to 5 times more practice sessions with this type of presentation. Your timing of your talk with the slides becomes more critical. Another thing that happens when you get a Story type presentation, is that any lack of flow or choppiest in PPT will become more obvious. Well, it’s a matter of perspective, eh.In a given year, I’ll give 25 to 35 training presentations at my site. About 50% of them are Topic, 25% Task and 25% Story.Realizing that there are 3 kinds of presentations can help as one builds one type or the other. The resources used will change, and the flow and structure of presentation will be different.But my general goal is make all presentations seem like a STORY. I go this route, as this type tends to be more enjoyable to the audience. If they like it more, they remember it better. And to further complicate things, it is not usual for a presentation to be a blend of all 3 types. Well you didn’t think it would all be easy, right? Goals are good, eh. (I did mention I grew up in Buffalo, NY, just a bit of Canadian influence there.)
  • Borrowing from a famous late night talk show host, I’m going to do a top 10 things to know about PPTs.http://www.datasmitty.com/albums/NYC2006/LateShow.jpg
  • Since people can read a slide faster than you can speak it. Well maybe not Speed Racer fast. In fact the words and image on the slide should support, but not be the same as what you are saying. Or to put another way – Never read a slide to the audience.
  • Min Font Size – Bigger the room, the more people, the larger the font, the less words on the slide. At a min 32 pt for text, and 44 for Headers.
  • Min Font Size – Bigger the room, the more people, the larger the font, the less words on the slide. At a min 32 pt for text, and 44 for Headers.
  • Here is another way to show the same idea ? Better ?http://images.nciku.com/sourcing_images/18/18153_getty_20080128162528.jpg
  • http://images.nciku.com/sourcing_images/18/18153_getty_20080128162528.jpg
  • Remember that pesky color wheel from your elementary days. Guess what it’s made a come back. It is important that the right contrast be used and colors that compliment each other. While Red and Green go together for Christmas and have great contrast, they do not belong on the same PPT. In fact, avoid RED as a background or for lettering, as it generally associated with DANGER. Of course, if you’re doing a course on Hazard Recognition, then some RED may be involved. With the classic color wheel, any two colors opposite each other will have sufficient contrast, but that doesn’t mean you want to put that combination on a slide.Additive and SubtractiveHue, Brilliance and SaturationTints and ShadesPrimary, Secondary, TertiaryAnalogous and ComplementaryContrast and Balance
  • In earlier days with overheads, black or very dark backgrounds with white or yellow lettering was used. Today we have training rooms with digital projectors quite often, and in these cases, a light or earth color will also work well. Of course not withstanding all that, if you have a corporate standard, well then you have a corporate standard don’t ya. In this slide – the background is distracting, the contrast between the lettering and background is poor, full sentences were used, and varying colors on the each line of text is just bad. As you construct your slide try to keep a 1/2” border around all sides of the PPT, this will allow for the variations in computers, printers and projectors that who is likely to run into.
  • So can you read it, can ya ?
  • Much easier, eh ? If a person has to work to see the screen, then you have lost the effectiveness of the slide.http://www.visiblenorth.com/blog/usability-examples-of-good-and-bad-color-contrast
  • I tend to use contrasts in the 4.5 to 1 range. The inverse of the above would show the colors which contrast well against black.I tend to use white, black and gray and light earth tones the most for my backgrounds.Web Content Accessibility Guidelines (WCAG) 2.0
  • Animation in the right place at the right time in a PPT can work, just avoid any that come with Windows or any thing that would get your kids to giggling. Anyone remember the flying toaster screen saver from early Windows. That was cute for about 5 min and then it got old real fast. Same is true for most cartoon like animation, only faster.
  • So can you read that ? Of course not. I know, I’ll make it bigger.
  • That didn’t really help. Just because I can put the entire Declaration of Independence into a slide, doesn’t mean I should.
  • Powerpoint is not word, it is not a book or magazine. Think of it as a billboard.The PPT is meant to be a visual representation of the idea or concept you are conveying to the audience via your spoken vord.
  • When using IMAGES, one wants to be careful to use a high enough resolution picture. As you make a picture bigger, pixilation can start to be a problem. But good IMAGARY can go a long way, but only if the IMAGARY works with your presentation and what you were talking about. 
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  • http://rds.yahoo.com/_ylt=A0WTefWKM9lJSdYA16.jzbkF/SIG=1254tje9f/EXP=1239057674/**http%3A/www.dui-help.com/images/new_jersey_map.gif
  • http://rds.yahoo.com/_ylt=A0WTefc3IcZJragAkgijzbkF/SIG=11sj2iupd/EXP=1237807799/**http%3A/amethystrainn.com/House/house.jpg
  • http://rds.yahoo.com/_ylt=A0WTefatIcZJCLwAw9ijzbkF/SIG=136vtetli/EXP=1237807917/**http%3A/weburbanist.com/wp-content/uploads/2008/09/guerrilla-marketing-sopranos.jpg
  • http://www.dowlinglawoffice.com/assets/images/Glasses_on_open_book_wed.jpg
  • Readable in 6 secondshttp://rds.yahoo.com/_ylt=A0WTefUuIsZJw4cAPDOjzbkF/SIG=132e7vp5o/EXP=1237808046/**http%3A/www.blogme.cn/files/imglib/preview/2d95666e2649fcfc6e3af75e09f5adb9.jpg
  • http://farm3.static.flickr.com/2031/2519311786_e48ee57015_o.jpg
  • http://rds.yahoo.com/_ylt=A0WTb_vmAtRJo4EBtPyjzbkF/SIG=11v6naf80/EXP=1238717542/**http%3A/www.broph.com/images/house/House.JPG
  • http://www.videocopilot.net/blogstuff/bullet_02.jpg
  • The last bunch of slides are done very fast using what is known as the Lessig Method. (Look it up on internet).
  • This is the original version of Point 3 - which is ok, but I think the lessig method worked better for it. Notice that the slide is in line with all the rules, but it doesn’t mean it is a good slide.  Adapted from Tony Osime’s “How to Get Your Slides Noticed” -http://www.slideshare.net/tosime/how-to-get-your-slides-noticed
  • Now these are rough guide lines, I don’t want anyone using these as hard and fast rules.
  • Guy Kawasaki "The Art of the Start" – great speaker and great presenation – the Famous 10/20/30 rule
  • And as much as I like Guy – these are guidelines only.
  • Treasure of Sierra Madre – starring Humphrey BogartThis quote from Blazing Saddles, actually quote was “Badges? We ain't got no badges. We don't need no badges! I don't have to show you any stinkin' badges!”Gold Hat is the speakerhttp://farm4.static.flickr.com/3274/2454175040_6f75a5fe9e_o.jpg
  • Use Arial as opposed to Times New Roman.
  • See this little foot here, we want to avoid that, as it make the words seem to run together.Arial is more informal while Times New Roman is formal.
  • It works well for the NY Times, as they use 2 inch columns. It helps your eye to keep on the same line. On a slide with fonts so large, the feet become more of a visual distraction.http://gowans.files.wordpress.com/2009/04/ny_times_chi_fire_mhs.jpg
  • A well constructed PPT will help an average SPEAKER, but it takes a very good speaker to overcome the BAD PPT. In the case of Live Training, which is mostly what I do at my plant, one has to careful that the PPT doesn’t detract from you as the trainer or speaker. And it is actually possible for a PPT to either too GOOD or too BAD, in either case, people are watching the PPT more than they are listening to you. One other thought, any interaction between you and audience can generally help to make your presentation better. If they ask you questions great. If you ask them questions, this is good too.http://www.beatlefans.com/DVD_cover%20-%20200dpi%20help.JPG
  • Ah, Clint Eastman and spaghetti westerns at their best. Let me show you some examples of the good, the bad and the ugly for PPTs.
  • This is one of the most downloaded and most viewed presentations on the internet. And I’m not afraid to admit, that I learned a lot from it.
  • I stumbled across this PPT some time ago. This PPT created by AON Risk Services for a Green Bay ASSE Chapter meeting showed many of the safety hazards at and during a football game and how they solved them. It was a well constructed PPT.
  • Hmm, fall protection (safety harness) for camera guys, seems like a good idea to me, especially in this weather.
  • Yeah, this one is mine, 20 slides of black on white. I needed something fast, really fast and I guessing that was about a decade ago or so. I think I’ve gotten better since then.
  • .
  • Somehow using a nuclear explosion to represent a Physical Hazard seems a bit over the top to me when talking about Compressed Gas Cylinders. I mean are you going to remember the presenter, the words on the slide or the mushroom cloud ? Also red is generally not a good color for PPT template.Note – when I present this seminar, I black out the screen after 3 seconds, and ask the audience what do they remember. Many remember the thermonuclear blast, but that’s all. Then I bring the slide back up, and we talk about the disconnect between the image and the message.
  • I think this was a Word Document cut and pasted into PPT. PPT is not word and shouldn’t be used as such. What else is wrong here? Also Yellow on Green is not a good enough contrast. And the full sentences used and the font is too small. And yes this is your government at work.
  • Hmm, where to start. The background is too distracting, the contrast is not good, and the use of different color fronts in almost never a good idea. Oh and I suppose the font size is too small and there are too many words on the slide. Did I miss anything ?
  • Use the same font, font size and location for title blocks. There are a few times, when you might not be able to do this do the construct of slide. Avoid all CAPS, it is harder to read, and is akind to shouting, just like in e-mails. And keep in mind that a fair percentage of the male population is red/green colorblind, about 7 to 10%. And think about some kind of mental break or diversion every 10 or 15 min or so.
  • Original SlideThe idea was to use beer drinking as a way to show the dose-respond idea.The next two slides – show the revision to this chart.Whenever you think you want to use a chart, ask yourself why am I putting up this chart, what is the central concept or idea that I want this chart to give or support. Then show that concept or idea, and junk the chart.http://rds.yahoo.com/_ylt=A0WTb_p3a9ZJtiMAIRyjzbkF/SIG=12agf9p3u/EXP=1238875383/**http%3A/www.homedrugtestingkit.com/images/bac_chart.jpg
  • Revised Slide
  • Revised Slide
  • Revised Slide
  • Well, I’m a Chemical Engineer so of course I have a PROCESS. 
  • Realization – a Training presentation is needed. To be fair, that’s what it was like when I first got to my plant. Now, however, I lay down the training schedule for the next year in Dec of the prior, then put up on our web site. When I set up my schedule, I take into account, whether a new or existing presentation will be used to give myself time. No point in setting up a training session with 3 new presentations when I can spread those out.
  • Selection – Pick Focus for presentation. Sometimes the hardest thing to do is make a choice. If it is standard topic like hot work, or confined space, it’s no big deal, but when you get to Off-Job Safety, the number of possible topics can rather large. I tend not to dwell on this, I just pick something and run with it, like Winter Safety or Home Fire Safety.http://www.flickr.com/photos/30445732@N00/1339212424/
  • Search – Internet and Hard Drive for info on the Topic. Once you’ve decided on the subject, start searching the internet, your hard drive and checking with your follow safety people for anything they have. My motto, beg, borrow, steal whenever possible, I do not like re-inventing the wheel. On the internet, there are thousands of PPT available to download. Most universities and most states have training on-line. With the states, one or more divisions will have training, what that division is called will vary. Could be the Div of Labor, Div of Safety, Div of Workman’s Comp and so forth.http://photos.pcpro.co.uk/blogs/wp-content/uploads/2008/12/figure-magnifying-glass.jpg
  • So once you’ve gotten everything you could lay your hands on, it is time to review your bounty. These were the presentations that I found for Winter Safety. So I read every one of these to get ideas.
  • Next step is to brainstorm, that is to jot down ideas/concepts – with pen and paper. Yeah really, I actually use a pen and paper for this.http://drgina.files.wordpress.com/2009/07/human-brain.jpg
  • Then we come to Organizing the ideas into subgroups or an outline. Use excel or word as needed, whichever is easier for you. For my Winter Safety Training, I ended up with 4 categories – Weather, Activities, Automobile, and The Holidays.
  • This is also the point at which I begin to think about a plot per se. Basically, do I have a beginning, middle and end. Beginning – Why; Middle – The Meat; End – Summary, Why Again. This was taken from one of son’s first grade homework assignments, but I thought it gets the point across.
  • Pick – A template (use existing PPT if good one found). I used to use a group of 5 or templates, but these days, I actively search for a template that may fit the nature of the presentation, such as this one for Winter Safety. Just like searching the internet for PPT, you can search for PPT Templates.
  • Construct the PPT with one idea/concept per slide. I suggest that the title block reflect the main idea clearly. Keep in mind you can also combine later if you need to.
  • Then add info to each slide, different from notes or narration. This is a good place to remember KISS – Keep it Simple Stupid.
  • Then add the images, use as appropriate. This is also the time at which, if I considering to use this as part of an ePresentation or eLearning system, that I give thought to multiple pictures or objects on a slide.
  • Generally I seem to have better luck with getting images on Google then Yahoo. Yahoo tends to give you a lot of Flicker images, but not all of those can be copied to your presentation. When I see a picture on Flicker that I might want to use, rather than right clicking and copying, I’ll do right click and do a Save As, if I see “Spaceball.gif” come up as the save name, then I know that picture is protected and can not be copied.NOTE – Always, Always, Always – cut and paste the link for a image to the notes section of slide. You can construct a photo credit page when the presentation is done then.
  • These are photos I took, for example the 3 eye wash stations on the right, show a good, bad and ugly water flow.
  • I really prefer to use a Digital Photo that I take at my site over internet pictures. Easy to get site specific photos for some topics, harder to do for others. But you have to be careful with the camera you use. I use a Cannon Olympus 3.3 Megapixels per picture that I brought in 2000. Today you can get cameras for 50 to 200 dollars, with 6 to 8 megapixels per picture and lots more memory. However, my old camera still takes a far better picture due to the lens construction. The distinction becomes more apparent if your presentation is to be converted to a movie or Flash (i.e. YouTube). The better the picture at the start, the better it will convert later on if needed. For example today, a Rebel EOS, with camera and lens around $1000 would be want I’d get, if I had the money sitting around.
  • When I decide to use a picture, my pecking order is Site Specific Photos over Web Based Photos over Illustrations over Cartoons over Clip Art.http://www.atlantaforkliftservice.com/equipment/HPIM0785.JPGhttp://www.istockphoto.com/file_thumbview_approve/3530381/2/istockphoto_3530381_forklift_safety.jpghttp://comps.fotosearch.com/comp/SUE/SUE105/forklift_~TOCL0017.jpg
  • Now come the notes, which can be used for narration and later reading by others. Yeah I know, no one likes doing the notes. But what I discovered, is as I write down what I’d like to say, my slides change. I realize that some things are better for me to talk about, rather then show and vice versa. Oh that is my son there, helping me while I shovel the driveway, by putting snow back on.
  • Once the PPT is functionally done, set it aside for a week, then come back to it. Decide if the PPT flows properly, maybe put in a slide or 3 with a question for the audience. http://www.flickr.com/photos/elb_the_prof/2282666408/sizes/o/
  • You can put in a picture with something that is wrong relative to the training your giving and query the audience on it. Going back to the idea of audience interaction, almost any of that is a good thing.
  • Just the act of giving your presentation out loud, will likely lead you to make subtle changes to it. And if all else fails, give your presentation to any chair you have in house. http://2plus2is4.files.wordpress.com/2006/08/golden-retriever-puppy.JPGhttp://www.russellmackenna.com/images/willow/products/large-images/10_lake-chair-moj-sv-01.jpg
  • I often use my son for this. He quite often asks every good questions. If you have other trainers that you know, ask if they would be willing to peer review your training.
  • So you’ve done everything to the presentation that you wanted to, now it is time to “test” it. http://dinerdash4miler.org/wp-content/uploads/2008/07/stop-watch.jpg
  • This is a handy little device that I’ve come to really appreciate having. No longer am I tied to the computer or podium when doing any presentation. What I really like on it is the timer, which vibrates when I reach 5 or 10 mins to go. All the shortcuts that you just saw, are built into this unit and it has a range of like 100 feet.
  • http://www.chess-theory.com/images2/02047130_9_new_jersey.jpg
  • Is there a theory, yup.http://arts-wallpapers.com/DesktopWallpaper/StarWars/imagepages/image58.htm
  • http://www.flickr.com/photos/mattcheetham/3160029786/sizes/o/
  • See the green boxes, that is stuff trying to get into your brain. See the purple and yellow – that’s stuff that has gotten into your brain. The red part is the barrier or filter on your mind. If I can get thru that, I’m golden.Every person has a filters, these filters in effect determine what gets into your brain easily, and what has to really worked on. Everyone has different filters, where you grew up, went to school, got a degree in, have kids, who you work with, etc all affect your filters.How imagine you are giving a presentation to room full of people all with different filters – how does one get through to everyone – effective use of images and cognitive load theory is how.
  • Remember the rule of 6, 6 seconds is a long time, I try to shoot for 2 sec for slide to be “absorbed” before I talk. http://sitemaker.umich.edu/section4group5/files/thinker.gif
  • This is another theory to keep in mind.http://www.foodnut.com.au/www/330/files/bowlofapples.jpg
  • http://rds.yahoo.com/_ylt=A0WTbx70SM5JYHQBHOKjzbkF/SIG=12icvoa5g/EXP=1238342260/**http%3A/www.klucz26.internetdsl.pl/Data/Tapety/oranges_1024.jpg
  • This is known as Cognitive Dissonance. Using an image which doesn’t work with what you are saying.http://www.stevekerry.com/HIGHRESPICS/Marvin_the_Martian%20copy.jpg
  • So when I started to describe my plant….
  • If I had show a picture of the Empire State Building instead, your brain would have been trying to sort that out. “Why is he showing a picture of the Empire State Building ? I didn’t the Empire State Building had a chemical plant in it, etc etc.All the while, you don’t hear a word I’m saying.
  • And oh yeah, this is what is feels like at the plant on some days.
  • http://www.starwarped.net/files/papers/page-3/1024/master-yoda-desktop.jpg
  • Who knew that you were learning advance learning theory at the age of 2 ?http://lib.store.yahoo.net/lib/yhst-64669656155985/stack
  • But you got to love the Confucius quote from about 2500 years before Dale created his cone of learning. Seems to say basically the same thing, eh.Retention is important, next few slides give some ideas to improve retention.
  • Proficiency tests after you have given testing can be effective way to gauge whether they understood, or if there is a gap in your training. However creating tests can be time consuming, or you may think the people you are training will revolt at the idea of a test. I created an access database and threw about 3000 questions into across 60 categories to make my life easier. I pick a topic, then how many questions, and how many different versions I want, and click print.
  • Found a good template for Jeopardy on the internet and adapted it to my needs. This is one that I did after NFPA 70 E Arc Flash training with the guys. Basically split the room into 2 groups and alternated between one side and another. This had double and final jeopardies in it. Of course, after doing, I realized, that I would have been better served to have given them the a question and asked for the answer than the other way around. Turns out not everyone watches Jeopardy.
  • Near Miss Reporting is another important element. I’ve used this to focus on a recently done training session like Lock Out Tag Out. I’ll grab 2 or 3 employees, take some near miss cards and look specifically for near misses on Lock Out Tag Out. Also notice the Good/Positive check box there. We also use that when we have trained on a change in how we do something, like PPE for example. So we make it a point to mark down when we see people doing it correctly after the training.
  • Contests can be fun. This is one I did for Hazard Recognition , there are 17 things wrong (Near Misses or Unsafe Conditions) in this photos. Everyone got 5 min to write down as many things as they could identify, best set of answers got a certificate to a restaurant.
  • Of course I missed the pizza box, but all the guys at the plant saw it. 
  • Let’s look at another before and after slide. This is one quarter of a slide.I looked at this and tried to decide what the message was intended to be.Original Slide
  • So I got this this. And then moved to 2 presentation slides.Revised Slide
  • Really Revised Slide 1http://www.rivalsoul.com/vb/picture.php?albumid=1075&pictureid=3520
  • Really Revised Slide 2http://www.survivalgearsource.com/Portals/2/fotolia_1582209.jpg
  • So why ?http://sharonjakubecy.com/wp-content/uploads/2011/03/iStock_000005896614Medium.jpg
  • In the end, a well design presentation will be remembered. Better retention leads to a safer workplace. http://rds.yahoo.com/_ylt=A9G_bI_wWM5JxTsAxMqjzbkF/SIG=12js80an4/EXP=1238346352/**http%3A/www.goldenquest.com/images/memory%2520and%2520string.jpg
  • Presentation will be more fun to sit through.http://www.icheminc.com/Fun.jpg
  • Once you get in the mode of the presentation design, it ends up taking less time to get to a quality presentation.http://www.thundercloud.net/screensavers/demo/clock_screen02.jpg
  • And of course, since you’re the one creating it, it doesn’t hardly cost anything, well except your time.http://www.nicolewilliams.com/nw-images/subcat_imgs/TalkingAboutMoney.jpg
  • Getting people home in the same general shape when they came to work is the goal. Good trainings is one of the big ways you can get there.
  • If you have done it right, your audience will never appreciate the time you put into it.http://www.crab.rutgers.edu/~cityarts/media/0405/aquila/AQ%20Invisible%20Man%20Image.jpg
  • Now, being from Buffalo, NY originally, I know many of the bands in Canada. One of the more famous is these guys. They did a remake of a song back in 1992. Which is really good if you having heard it.http://filecache.drivetheweb.com/mr4enh_naias/357/_U6O9038.jpg
  • But I remember this song also for a line that is it, that in my mind uniquely says what training is all about.http://filecache.drivetheweb.com/mr4enh_naias/357/_U6O9038.jpg
  • Yes we can, one PPT at a time.
  • At this point I have 2 questions for you – How many slides did I use ? And how many slides had bullet points on them, not counting the slide that had a picture of an actually bullet ?I ask the audience these two questions. In general, the average answer for the number of slides is 50. 1 per min. And 50 is considered a big (long) presentation and therefore by default boring.And of course, I used no bullets. Just because Microsoft gives them to us in the Master, doesn’t mean you have use them. I created a master, with no bullets, white background and only a title block. This is what I start with.Using bullets tends to cause you to put too much information on a given slide.http://circleofinnervisions.com/Images/question_mark.jpg
  • http://upload.wikimedia.org/wikipedia/commons/b/bc/NJ_GSPTP.png
  • http://farm1.static.flickr.com/141/387186053_02c2028a84_o.jpg
  • http://farm2.static.flickr.com/1142/1437144063_aba6afcf1d_o.jpg
  • With all the presentations have I’ve downloaded from Slideshare, I figured it was about time to give something bad. Hope you enjoyed it. Feel free to contact me if you desire (or dare).  Note 1 – this is a seminar that I have given a few times, and have been told it was rather fun. I have review PPT from people around the world and I’m happy to offer advice for those willing to listen.  Note 2 - If you are interested check out the final Winter Safety ePresentation at http://tinyurl.com/bep8dhhttp://cattivenotizie.files.wordpress.com/2009/03/thats-all-folks.jpg
  • Bag Of Tricks - Presentation Design I

    1. 1. Presentation Design I Don Weatherbee
    2. 2. Been there,Done that !
    3. 3. MyFacility
    4. 4. MyFacility
    5. 5. Safety Record Prior Decade – TRR 6-8
    6. 6. SafetyRecord 1 in 7 years now
    7. 7. In the Beginning…
    8. 8. Any PPE here ?…and then
    9. 9. Perception is90% reality
    10. 10. 4 UseImages
    11. 11. 2Tell astory
    12. 12. 11 Great book for design
    13. 13. Thisseminaris not…..
    14. 14. 5000 boringslides -- you will tell mewhat I want to know!
    15. 15. There is a Dark Side… …to Presentations
    16. 16. ProductLiability
    17. 17. Questions to Ponder HowWhat Why Larry, Moe & Curly
    18. 18. Elements of Any Presentation What is needed? Larry Fine 1902-1975
    19. 19. TheSpeaker John F. Kennedy 1917-1963
    20. 20. The Audience
    21. 21. TheRoom UN General Assembly Hall
    22. 22. The“DECK”
    23. 23. DeliveryPlatforms How will it be given ? Moe Howard 1897-1975
    24. 24. Live
    25. 25. WebVersion
    26. 26. Webinars Hosted On-Line
    27. 27. ePresentation
    28. 28. eLearning
    29. 29. Why me?Type ofTraining Curly Howard 1903-1952
    30. 30. TopicBased Inform, Educate
    31. 31. Task Based Hands On,Job Specific
    32. 32. Visual SOP
    33. 33. Story Based History, Experience
    34. 34. Fire Safety inYour Home Off the Job Safety
    35. 35. Better Imagery More Interesting Story Higher Task RetentionTopic
    36. 36. Top 10
    37. 37. People Read Fast
    38. 38. Big really is better18 point font24 point font32 point font Smaller Room36 point font44 point font54 point font60 point font
    39. 39. Big really is better18 point font24 point font32 point font Smaller Room36 point font44 point font Larger Room54 point font60 point font
    40. 40. Front Row
    41. 41. Back RowFront Row
    42. 42. ColorWheelfor the win
    43. 43. Eye Strain – the horror
    44. 44. Bad ContrastCan you read this easily ?Can you read this easily ?Can you read this easily ?Can you read this easily ?Can you read this easily ?Can you read this easily ?
    45. 45. Good ContrastCan you read this easily ?Can you read this easily ?Can you read this easily ?Can you read this easily ?Can you read this easily ?Can you read this easily ?
    46. 46. Contrast Ratio3:1 4½:1 7:1
    47. 47. Flying Toasters - BAD
    48. 48. Flying Toasters - BAD
    49. 49. Phrases not sentencesWhen in the Course of human events, it becomes necessary for one people to dissolve the political bands which have connected them with another, and to assume among the powers of the earth, the separate and equal stationto which the Laws of Nature and of Natures God entitle them, a decent respect to the opinions of mankind requires that they should declare the causes which impel them to the separation.We hold these truths to be self-evident, that all men are created equal, that they are endowed by their Creator with certain unalienable Rights, that among these are Life, Liberty and the pursuit of Happiness.--That to securethese rights, Governments are instituted among Men, deriving their just powers from the consent of the governed, --That whenever any Form of Government becomes destructive of these ends, it is the Right of the People toalter or to abolish it, and to institute new Government, laying its foundation on such principles and organizing its powers i n such form, as to them shall seem most likely to effect their Safety and Happiness. Prudence, indeed, willdictate that Governments long established should not be changed for light and transient causes; and accordingly all experience hath shewn, that mankind are more disposed to suffer, while evils are sufferable, than to rightthemselves by abolishing the forms to which they are accustomed. But when a long train of abuses and usurpations, pursuing invariably the same Object evinces a design to reduce them under absolute Despotism, it is theirright, it is their duty, to throw off such Government, and to provide new Guards for their future security.--Such has been the patient sufferance of these Colonies; and such is now the necessity which constrains them to alter theirformer Systems of Government. The history of the present King of Great Britain is a history of repeated injuries and usurpations, all having in direct object the establishment of an absolute Tyranny over these States. To provethis, let Facts be submitted to a candid world.He has refused his Assent to Laws, the most wholesome and necessary for the public good.He has forbidden his Governors to pass Laws of immediate and pressing importance, unless suspended in their operation till hi s Assent should be obtained; and when so suspended, he has utterly neglected to attend to them.He has refused to pass other Laws for the accommodation of large districts of people, unless those people would relinquish the right of Representation in the Legislature, a right inestimable to them and formidable to tyrantsonly.He has called together legislative bodies at places unusual, uncomfortable, and distant from the depository of their public Records, for the sole purpose of fatiguing them into compliance with his measures.He has dissolved Representative Houses repeatedly, for opposing with manly firmness his invasions on the rights of the people.He has refused for a long time, after such dissolutions, to cause others to be elected; whereby the Legislative powers, incapable of Annihilation, have returned to the People at large for their exercise; the State remaining in themean time exposed to all the dangers of invasion from without, and convulsions within.He has endeavoured to prevent the population of these States; for that purpose obstructing the Laws for Naturalization of Foreigners; refusing to pass others to encourage their migrations hither, and raising the conditions ofnew Appropriations of Lands.He has obstructed the Administration of Justice, by refusing his Assent to Laws for establishing Judiciary powers.He has made Judges dependent on his Will alone, for the tenure of their offices, and the amount and payment of their salaries.He has erected a multitude of New Offices, and sent hither swarms of Officers to harrass our people, and eat out their substance.He has kept among us, in times of peace, Standing Armies without the Consent of our legislatures.He has affected to render the Military independent of and superior to the Civil power.He has combined with others to subject us to a jurisdiction foreign to our constitution, and unacknowledged by our laws; giving his Assent to their Acts of pretended Legislation:For Quartering large bodies of armed troops among us:For protecting them, by a mock Trial, from punishment for any Murders which they should commit on the Inhabitants of these States:For cutting off our Trade with all parts of the world:For imposing Taxes on us without our Consent:For depriving us in many cases, of the benefits of Trial by Jury:For transporting us beyond Seas to be tried for pretended offencesFor abolishing the free System of English Laws in a neighbouring Province, establishing therein an Arbitrary government, and enlarging its Boundaries so as to render it at once an example and fit instrument for introducing thesame absolute rule into these Colonies:For taking away our Charters, abolishing our most valuable Laws, and altering fundamentally the Forms of our Governments:For suspending our own Legislatures, and declaring themselves invested with power to legislate for us in all cases whatsoever.He has abdicated Government here, by declaring us out of his Protection and waging War against us.He has plundered our seas, ravaged our Coasts, burnt our towns, and destroyed the lives of our people.He is at this time transporting large Armies of foreign Mercenaries to compleat the works of death, desolation and tyranny, already begun with circumstances of Cruelty & perfidy scarcely paralleled in the most barbarous ages,and totally unworthy the Head of a civilized nation.He has constrained our fellow Citizens taken Captive on the high Seas to bear Arms against their Country, to become the executioners of their friends and Brethren, or to fall themselves by their Hands.He has excited domestic insurrections amongst us, and has endeavoured to bring on the inhabitants of our frontiers, the merci less Indian Savages, whose known rule of warfare, is an undistinguished destruction of all ages,sexes and conditions.In every stage of these Oppressions We have Petitioned for Redress in the most humble terms: Our repeated Petitions have been answered only by repeated injury. A Prince whose character is thus marked by every act whichmay define a Tyrant, is unfit to be the ruler of a free people.Nor have We been wanting in attentions to our Brittish brethren. We have warned them from time to time of attempts by their l egislature to extend an unwarrantable jurisdiction over us. We have reminded them of thecircumstances of our emigration and settlement here. We have appealed to their native justice and magnanimity, and we have conjured them by the ties of our common kindred to disavow these usurpations, which, wouldinevitably interrupt our connections and correspondence. They too have been deaf to the voice of justice and of consanguinity. We must, therefore, acquiesce in the necessity, which denounces our Separation, and hold them,as we hold the rest of mankind, Enemies in War, in Peace Friends.We, therefore, the Representatives of the united States of America, in General Congress, Assembled, appealing to the Supreme Judge of the world for the rectitude of our intentions, do, in the Name, and by Authority of thegood People of these Colonies, solemnly publish and declare, That these United Colonies are, and of Right ought to be Free and Independent States; that they are Absolved from all Allegiance to the British Crown, and that allpolitical connection between them and the State of Great Britain, is and ought to be totally dissolved; and that as Free and Independent States, they have full Power to levy War, conclude Peace, contract Alliances, establishCommerce, and to do all other Acts and Things which Independent States may of right do. And for the support of this Declaration, with a firm reliance on the protection of divine Providence, we mutually pledge to each other ourLives, our Fortunes and our sacred Honor.
    50. 50. Phrases not sentencesWhen in the Course of human events, it becomesnecessary for one people to dissolve the politicalbands which have connected them with another,and to assume among the powers of the earth, theseparate and equal station to which the Laws ofNature and of Natures God entitle them, a decentrespect to the opinions of mankind requires thatthey should declare the causes which impel themto the separation.We hold these truths to be self-evident, that all menare created equal, that they are endowed by theirCreator with certain unalienable
    51. 51. PPT like Billboard
    52. 52. 6’s Rule
    53. 53. Not Really Rules
    54. 54. But
    55. 55. Guidelines
    56. 56. NotRules
    57. 57. Readability
    58. 58. 6 Lines
    59. 59. Readability
    60. 60. 6 Words / Line
    61. 61. Readability
    62. 62. 6 Feet fromScreen
    63. 63. Readability
    64. 64. 6 Slides onHandout
    65. 65. Readability
    66. 66. Readable In
    67. 67. Moral ofOur Story
    68. 68. Guidelines
    69. 69. NOTRules
    70. 70. “Lessig”Method
    71. 71. Rule ofMax 6 LinesMax 6 Words per LineReadable at 6 Feet from ScreenReadable with 6 slides on handoutBe Readable in 6 seconds
    72. 72. Rule ofMax 6 LinesMax 6 Words per LineReadable at 6 Feet from ScreenReadable with 6 slides on handoutBe Readable in 6 seconds
    73. 73. Guy KawasakiArt of the Start
    74. 74. The Treasure of theRules! We Sierra Madre (1948)don’t needno stinkin’ rules!
    75. 75. The Treasure of the Sierra Madre (1948)Guidelines,OK boss ?
    76. 76. The Treasure of theSierra Madre (1948) Si, but keep a lookout for those stinkin’ Sopranos
    77. 77. Sans Serif Serif
    78. 78. Sans Serif Serif
    79. 79. TheGOOD
    80. 80. TheGOOD
    81. 81. TheBAD
    82. 82. TheBAD
    83. 83. TheBAD
    84. 84. TheUGLY
    85. 85. TheUGLY
    86. 86. OtherThoughtsAVOIDALLCAPSRed/GreenColorblind
    87. 87. Effects of Alcohol (Before)
    88. 88. Effects of Alcohol (After) Coma DeathResponse Stupor Confused Excited Happy No Affect # of Beers
    89. 89. Effects of Alcohol (After) Coma DeathResponse Stupor Confused Excited Drunk Driving Happy No Affect # of Beers
    90. 90. Effects of Alcohol (After) Coma DeathResponse Stupor LD-50 Confused Excited Drunk Driving Happy No Affect # of Beers
    91. 91. The Process will makeyou strong.
    92. 92. Basic Process
    93. 93. Realization
    94. 94. Selection
    95. 95. “Topic” PPT University or State ofSearch …
    96. 96. Review
    97. 97. Brainstorm aka Mind Mapping
    98. 98. OrganizeCategories: Weather Activities Car/Driving Holidays
    99. 99. One Slide,One Idea
    100. 100. Pick
    101. 101. Basic Template Pick
    102. 102. Start
    103. 103. Add
    104. 104. Images
    105. 105. Pictures
    106. 106. Pictures Use Site Specific
    107. 107. Good lens >> MegapixelsOlympus C-3030 Rebel EOS
    108. 108. Site Specific > Web Photos > Illustrations > Clip ArtImageChoice
    109. 109. Notes
    110. 110. Polish Finishing touches Less words ? Begin/End
    111. 111. Polish
    112. 112. Add a “What’swrong in thispicture?”
    113. 113. Practice Do a dry run
    114. 114. Draft the family
    115. 115. Timing 10 to 60 sec per slide Polish
    116. 116. Black Screen Start/Stop Advance Go Back Timer VolumeLogitech CordlessPresenter
    117. 117. Guidelines
    118. 118. NotRules
    119. 119. Einstein’s EquationEnergy and mass can be interconverted using Einstein’sEquation.E = mc2 (Energy = Mass x Speed of Light Squared) comes fromhis 1905 paper on the electrodynamics of moving bodies whichintroduced the radical theory of special relativity.When protons & neutrons are packed together to form a nucleus,some of the mass is converted to energy and released.This amount of mass is equal to the force of attraction holding thenucleons together.The bigger the nucleus, the more energy that can be released.
    120. 120. Einstein’s Equation1905 – Special RelativityEnergy <--> massEnergy given off, whennucleus is affectedAmount of energyrelates to size of atom
    121. 121. E=mc 2 1905Albert Einstein 1879 - 1955
    122. 122. Einstein’s EquationEnergy and mass can be interconverted using Einstein’sEquation.E = mc2 (Energy = Mass x Speed of Light Squared) comes fromhis 1905 paper on the electrodynamics of moving bodies whichintroduced the radical theory of special relativity.When protons & neutrons are packed together to form a nucleus,some of the mass is converted to energy and released.This amount of mass is equal to the force of attraction holding thenucleons together.The bigger the nucleus, the more energy that can be released.
    123. 123. Einstein’s Equation1905 – Special RelativityEnergy <--> massEnergy given off, whennucleus is affectedAmount of energyrelates to size of atom
    124. 124. E=mc 2 1905Albert Einstein 1879 - 1955
    125. 125. Einstein’s EquationEnergy and mass can be interconverted using Einstein’sEquation.E = mc2 (Energy = Mass x Speed of Light Squared) comes fromhis 1905 paper on the electrodynamics of moving bodies whichintroduced the radical theory of special relativity.When protons & neutrons are packed together to form a nucleus,some of the mass is converted to energy and released.This amount of mass is equal to the force of attraction holding thenucleons together.The bigger the nucleus, the more energy that can be released.
    126. 126. Einstein’s Equation1905 – Special RelativityEnergy <--> massEnergy given off, whennucleus is affectedAmount of energyrelates to size of atom
    127. 127. E=mc 2 1905Albert Einstein 1879 - 1955
    128. 128. Einstein’s Equation1905 – Special RelativityEnergy <--> massEnergy given off, whennucleus is affectedAmount of energyrelates to size of atom
    129. 129. The Theoryis out there
    130. 130. Prof. Sweller,Wales, 1988
    131. 131. Two sides of the brain
    132. 132. The Left Side Math FactsAnalysis Data
    133. 133. And the Right Side Music Art Emotion Mood
    134. 134. During any presentation
    135. 135. You can HEAR me…
    136. 136. or you can READ
    137. 137. but don’t make you do both
    138. 138. So if I do a slide like this…I bet you can read this and read it veryquickly. However, I suspect if were to read italoud to you, you’d be bored to tears.Perhaps, if I continued, I might succeed indriving you from the room due to the sheertedium of it all. And then again maybe youare wondering if there is a point to this. But itmust be important if I typed it all. Wonder, ifbullets would have helped here ?
    139. 139. your brain goes into…
    140. 140. and quickly shuts…
    141. 141. Cognitive Load Theory
    142. 142. Limit info Use images CognitiveLoad Theory Time to absorb
    143. 143. CognitiveDissonanceIf I show…
    144. 144. …buttalk…
    145. 145. ….yourhead mayexplode
    146. 146. MyFacility
    147. 147. MyFacility
    148. 148. MyFacility
    149. 149. Learnyou will, Forgetyou will.
    150. 150. Cone of Learning Read Hear See In 2 weeks, See & Hear forget 50% Say Say & DoDale Eggar 1969
    151. 151. I see andI forget ;I hear andI remember ;I do andI understand Confucius 551-479 BC
    152. 152. Testing
    153. 153. Near MissReporting
    154. 154. Contests 17
    155. 155. Contests 17
    156. 156. Hurricane Losses (before)
    157. 157. Hurricane Losses (after)1900s Today 8000 deaths 100 deaths $2 Billion $20 Billion
    158. 158. 1900sHurricane Many Deaths Losses Low Cost
    159. 159. Today Hurricane Losses Low deathsVery High Cost
    160. 160. WhyPresentation Design ?
    161. 161. Better
    162. 162. More
    163. 163. Less
    164. 164. Littleto no
    165. 165. Past 7 yearsPrior Decade – TRR 6-8 Safety Record
    166. 166. Final Thoughts“The better thetraining, themore invisiblethe effort wasto make it.”
    167. 167. Final ThoughtsBarenaked Ladies - Love in a Dangerous Time - 1992
    168. 168. “Kick at the darkness, until it bleeds daylight.”
    169. 169. We can save the world……one presentation at a time!
    170. 170. 2Questions for ya
    171. 171. Guidelines
    172. 172. NotRules
    173. 173. Don Weatherbee

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