Managing FestivalsTop Tips for small and large scale              events
Mandy BennettSport North Tyneside
NE Regional Festival Attracted 423 participants 54 Young Volunteers 12 different sports
Task 1
Things to consider Manual                  Catering Pre Event Info          Funding Risk                    Budget  ...
Manual – Staff Pack   Sessions            Bad Weather   Competition          Contingencies   Parking             Fire...
Participant Pack   Invite to the event   Event details   Team registration form   Participant info form   Running dra...
Promoting your Event
What can the media do for  StreetGames ProjectsReach ThousandsRaise ProfileAttract more to sportPositive Stories break dow...
Task 2
Managing your budget   Facility Hire   PA System   Coaches   Equipment   Catering   VIP’s   Transport   Equipment...
Task 3
Staffing an Event   Allocate Jobs Roles   Working with NGB’s   Working with Partners   Utilising Volunteers   Delegat...
Utilising CSYV Support delivery and coaching Help with admin Promotion of sessions Support sustainability Provide asp...
Job Roles for CSYV   Set up equipment   Coach/deliver activities   Referee/Umpire   Encourage and promote attendance ...
Task 4
Thank you for listening!
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Managing Festivals | StreetGames National Conference 2013

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Presentation by Mandy Bennett of StreetGames Sport North Tyneside

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Managing Festivals | StreetGames National Conference 2013

  1. 1. Managing FestivalsTop Tips for small and large scale events
  2. 2. Mandy BennettSport North Tyneside
  3. 3. NE Regional Festival Attracted 423 participants 54 Young Volunteers 12 different sports
  4. 4. Task 1
  5. 5. Things to consider Manual  Catering Pre Event Info  Funding Risk  Budget Assessments Planning Participants  Marketing  Volunteers Timescales  Staffing First Aid  Equipment Partners  Parking Social media  Logistics EAP  Reporting
  6. 6. Manual – Staff Pack Sessions  Bad Weather Competition Contingencies Parking  Fire Procedures First Aid  Health and Safety Catering  Emergency Contacts Timing  Event Schedule Closing Ceremony  Maps
  7. 7. Participant Pack Invite to the event Event details Team registration form Participant info form Running draft schedule Registration Info Organisation responsibilities Team manager responsibilities
  8. 8. Promoting your Event
  9. 9. What can the media do for StreetGames ProjectsReach ThousandsRaise ProfileAttract more to sportPositive Stories break down barriersAttract Sponsorship/investment
  10. 10. Task 2
  11. 11. Managing your budget Facility Hire PA System Coaches Equipment Catering VIP’s Transport Equipment St Johns Ambulance
  12. 12. Task 3
  13. 13. Staffing an Event Allocate Jobs Roles Working with NGB’s Working with Partners Utilising Volunteers Delegation of tasks
  14. 14. Utilising CSYV Support delivery and coaching Help with admin Promotion of sessions Support sustainability Provide aspirations to young people from disadvantaged communities Provide role models for disadvantaged communities Change culture of community
  15. 15. Job Roles for CSYV Set up equipment Coach/deliver activities Referee/Umpire Encourage and promote attendance Admin Marketing/designing leaflets and posters Mentor other volunteers Photography Social Media
  16. 16. Task 4
  17. 17. Thank you for listening!

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