Analysing your project | StreetGames National Conference 2013


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Presentation by StreetGames' Knowledge Managers Ceris Anderson and Karen Walpole

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Analysing your project | StreetGames National Conference 2013

  1. 1. Analysing your ProjectCeris Anderson & Caron Walpole StreetGames
  2. 2. Session Overview Why is it important to analyse your project? What data should we collect or look up? What are the limitations of data collection? What other information and feedback would be useful? What to do with the data and evidence once it is collected What is the one thing you most want to cover in this session today?
  3. 3. Why is it important to analyse your project?
  4. 4. Why is it important?It can help to: Keep track of progress and assess how things are going Identify what is working well and where changes/improvements may be needed. Provide consistent performance measurement. Provide feedback on progress to everyone involved and can be used to share best practice Show the value and impact of sport to partners, Government and the wider community etc. Provide an evidence base to support the case for continued and increased levels of funding.It is an essential part of good project management
  5. 5. Data collection is important but itcan also be a challenge………… What challenges do you face with data collection?
  6. 6. Data Collection Try to keep it as simple as possible Only collect what you really need Explain to project staff, coaches, volunteers and participants why you collect the information and why it is important Ensure systems are in place from the outset Make use and share the data
  7. 7. What data should we collect or look up?
  8. 8. What data? This must be driven by the aims and objectives of your project: – Sports participation – Participant engagement, Retention, Progression – Volunteer engagement and development – Training & qualifications – Health improvement – Reducing crime and ASB – Others…….. Can they all be measured by data collection?
  9. 9. Sports Participation Sessions Participants AttendancesMay also collect data on: Coaches Volunteers Qualifications Events
  10. 10. Data collection Participant profile Attendance registers Volunteer records
  11. 11. Participant Data Total numbers Who is attending (profile) and who isn‟t What activities are they doing? How often are they coming? How long have they been coming? Who has dropped out? Are there any patterns? How do we know if there has been any progression?
  12. 12. Wider project Aims You may need to collect other data or use progress „markers‟: – Questionnaires or interviews (may be tailored to your project or national surveys like the GPAQ) – Evaluation tools (e.g. engagement ladders, Rickter Assessment, Outcomes star) – Partner data (e.g. crime stats, NEET records)
  13. 13. What are the limitations of data collection?
  14. 14. “Not everything that can be countedcounts, and not everything that counts can be counted”. [Albert Einstein]
  15. 15. Data Limitations Data collection can provide very useful information and show trends but it will not explain why It will not identify why something is working well or not so well What is behind the data? What are the „life stories‟? It can be hard to prove causality
  16. 16. What other information andfeedback would be useful?
  17. 17. Other information Gather feedback: – Why is something is working well – what are the success factors? – What have been the challenges – What could be done differently What are the „stories‟ that bring the data to life? What progress or impact has the project made?
  18. 18. How to find out You may decide to  Informal conversations conduct in-depth  Graffiti Boards research  Social Media  Photo or Video Evidence  Conducting interviews But you can also  Ask young people to do gather useful „paired pal‟ interviews feedback simply and  Surveys cheaply  Hold focus Groups  Projective techniques
  19. 19. What to do with the data andevidence once it is collected
  20. 20. Build your project „story‟ What have you learnt about: – Numbers attending, year-on-year growth – Key trends: can these guide future delivery/ investment – Your success in attracting key target groups – Your activities or growth in a particular sport – Your development of local capacity – Contributions towards physical activity targets – Contributions towards improving quality of life
  21. 21. Build your project „story‟ Project Case studies – What has happened – What worked well – What have you learnt Individual „pen portraits‟ – Progress of an individual participant, volunteer, leader or coach Other sources: – Do other partners have data or evidence which supports your work – Has there been any press or political interest? Use all your different sources to „tell the story‟
  22. 22.