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Flexible Options for Indexing Medical and Dental Records

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Understand various options and technologies to index medical and dental records. From traditional document processing with splitting, naming and indexing to complex scan once, index many, see the options available to save time and improve indexing accuracy. With the move to the Health Information Technology for Economic and Clinical Health (HITECH) Act, learn about indexing options for sophisticated EHR, EMR, EDR systems.

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Flexible Options for Indexing Medical and Dental Records

  1. 1. ImageRamp: Flexible Options for Medical and Dental Record Indexing Used to process EOB’s or other records where the same document needs to be in multiple patient records. ImageRamp allows the operator to easily scan the EOB once, index the different patients’ information via the onscreen keyboard, drag-and- drop OCR, or barcode reading methods, and route to the appropriate patients’ records with little to no intervention. To save time, users can scan a stack of records and let ImageRamp split the files based on barcodes or mined text, name the file using the same information and/or system data, and route to the appropriate location. ImageRamp can even create and name the folders and subfolders where files are stored. Patient A Patient B Patient C Patient A Patient B Patient C Scan Once, Index Many Scan Once, Split and Index To save time, users can scan a stack of records and let ImageRamp split the files based on barcodes or mined text, name the file using the same information and/or system data, and route to the appropriate location. ImageRamp can even create and name the folders and subfolders where files are stored. Field validation improves accuracy. Entering the correct data the first time can save countless hours when trying to locate documents later. Field validation improves accuracy. For example, if a patient record ID should contain three alpha characters followed by five numbers, ImageRamp advanced indexing solution can use Regular Expressions or regex to recognize this pattern and flag records that do not meet this pattern for interactive operator indexing. PEN21096 CAP36581 INV98453 PA568793 How can the Index be captured automatically? Individually or in combination, advanced capture technologies can be used to capture the index information with little or no user intervention. You might be familiar with using barcode information as a proven, mature capture method. Newer methods based on OCR mined text from documents can also greatly automate indexing. OCR Text Mining Data mining with regular expressions (regex) provides a fast and powerful method to search and extract specific text strings found within documents. Data identified with regex can be used to index, name the output files, or even create folders. Regex can also play a role in line item extraction. This extension of data mining is common within invoice forms and other table based documents. With line item extraction, instead of extracting strings of text beside a matching pattern, users may want to obtain data found below the match word in a column type fashion. Barcode Extraction Built on proven standards and a successful history, barcode recognition (BCR) offers the most trustworthy recognition technology for data capture. Barcodes identify merchandise and equipment, tag documents patients in hospital care, all with accuracy that is unmatched by any other classification approach. Barcodes can be used in both structured and unstructured document formats. Barcode information can easily be extracted and combined with other information from text mining or system data for index purposes. O C R Indexing to an EMR or EDR System Captured index information can be sent via XML or CSV files to a document or content management system such as an EMR or EDR system. Popular systems such as Epic and Dentrix can accept these files and integrate the information. XML CSV Call: 603.685.4033 Click: www.docufi.com info@docufi.com Simply send an email with attached or referenced files with natural language instructions on what you want done to the files, and the results are returned. No need for local document processing software or complex interfaces, just email and your files. Did we mention that indexing can be done in a cloud environment? Use with our DocuFiCloud Service or within your own intranet. Use our patent-pending technology from smartphones, tablets, PCs and more to process scanned files on your device or network or PDF print streams. More on Barcodes More on OCR What is Indexing? More

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