Integrating Information Lifecycles

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  • Integrating Information Lifecycles

    1. 1. Integrating Information Life Cycles Betsy Van der Veer Martens School of Library and Information Studies University of Oklahoma
    2. 2. The view from the 1970s . . .
    3. 3. . . . And the 1980s
    4. 4. Or, from this . . .
    5. 6. And this . . .
    6. 7. Or this . . .
    7. 8. Or this . . .
    8. 9. To this . . .
    9. 10. And this . . .
    10. 11. . . . And this . . .
    11. 12. . . . this . . .
    12. 13. To this?
    13. 14. INFORMATION of interest to all these specialties: <ul><li>Data management </li></ul><ul><li>Knowledge management </li></ul><ul><li>Project management </li></ul><ul><li>Competitive intelligence </li></ul><ul><li>Records management </li></ul><ul><li>Archival management </li></ul><ul><li>Compliance management </li></ul><ul><li>Risk management </li></ul><ul><li>Strategic management </li></ul>
    14. 15. Some Current Viewpoints on: <ul><li>Data management </li></ul><ul><li>Information ecology </li></ul><ul><li>Knowledge management </li></ul><ul><li>Competitive intelligence </li></ul><ul><li>Project planning </li></ul><ul><li>Records management </li></ul><ul><li>Archival management </li></ul><ul><li>Risk management </li></ul>
    15. 16. The Data Management Approach
    16. 19. The Corporate Information Factory
    17. 20. Knowledge discovery in databases
    18. 28. The Competitive Intelligence Cycle
    19. 29. Project Life Cycle
    20. 31. Risk Management Life Cycle
    21. 33. Traditional records management life cycle
    22. 34. Today’s record management life cycle
    23. 35. Primary Value of Corporate Information = <ul><li>Existence + </li></ul><ul><li>Retrievability + </li></ul><ul><li>Ease of identification as relevant + </li></ul><ul><li>Ability to present in appropriate form + </li></ul><ul><li>Known place in process + </li></ul><ul><li>Appropriate level of protection </li></ul>Model from Domesticating Information , page 166
    24. 37. Traditional archival model
    25. 38. New Archival Continuum Model
    26. 39. New Challenges to Corporate Records <ul><li>Sarbanes-Oxley </li></ul><ul><li>Federal Rules of Civil Procedure (2006) Rules 26 and 34 re electronic records Rule 37(f) re records retention/destruction: </li></ul><ul><li> “ Absent exceptional circumstances, a court may not impose sanctions under these rules on a party for failing to provide electronically stored information lost as a result of the routine, good-faith operation of an electronic information system.” </li></ul>
    27. 40. E-Discovery Life Cycle
    28. 41. More New Challenges to Corporate Records <ul><li>Corporate espionage (internal and external) </li></ul><ul><li>Computer attacks </li></ul><ul><li>Format longevity </li></ul>
    29. 42. Corporate Records Management <ul><li>Has moved from back office cost center to strategic management priority </li></ul><ul><li>What has this done to thinking about corporate-owned information and its long-term survival? </li></ul>
    30. 43. Inmon and Time Value of Information Bill Inmon asked, in his January 2007 article on “Time Value of Information”: “ How is the time value of information applicable at both the micro and macro levels?” He provided some sample distributions to illustrate his point, which I show in the following.
    31. 44. Value Time Inmon Curve 1
    32. 45. Value Time Inmon Curve 2
    33. 46. Value Time Inmon Curve 3
    34. 47. Value Time Inmon Curve 4
    35. 48. Information and Codification Time Intelligence (most value before it’s codified) Point of Codification Information (most value in how it’s codified) Information (most value in that it’s codified) Insights (most value after it’s codified) Relevance Zone Value
    36. 49. Value Time Newspapers Time Value of Information:
    37. 50. Value Time Academic Libraries Time Value of Information:
    38. 51. Value Time Archives Time Value of Information:
    39. 52. Value Time Museums Time Value of Information:
    40. 53. Value Time Corporations Competitive intelligence Corporate information Corporate knowledge Corporate intellectual capital Time Value of Information:
    41. 54. Value Time Corporations Competitive intelligence Corporate information Corporate knowledge Corporate intellectual capital Can we identify information that has a special “relevance aura” that could outlive the average? Time Value of Information:
    42. 55. Information Mortality Rate? <ul><li>Time value of information </li></ul><ul><li>Value-added processes </li></ul><ul><li>Distinctions among information types </li></ul><ul><li>From “catch and release” to “controlled burn” of corporate information </li></ul><ul><li>From the “information society” to the “information throw-away society”? </li></ul>
    43. 56. Information Immortality? <ul><li>With corporations becoming increasingly responsible for so much of society’s functioning, where will our history come from when so much of it is being deliberately destroyed, often with the best of intentions? </li></ul>Information Immorality?

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