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Practical Guide to Useful Project Management Plan

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Project Management Plan details how a project will be executed, monitored, and controlled. In general, it should include at least:
1. Scope, Schedule, and Cost Baseline.
2. Subsidiary plans for each knowledge area.
3. Additional information on project nature and life cycle.

Here I describe the possible amount of information a project management plan may include.

The slides are an integral part of a post on Project Management Plan from Project Management Basics. Find the post here: http://pmbasics101.com

Published in: Leadership & Management
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Practical Guide to Useful Project Management Plan

  1. 1. Become a better Project Manager
  2. 2. Practical Guide to Useful Project Management Plan
  3. 3. Project Management Plan • Should be appropriately detailed for the project. • May be summary level or very detailed. • May include one or many subsidiary plans. • Subsidiary plans are detailed to the necessary extent. They may be informal. • May include a description of selected life cycle. Describes how the project will be executed, monitored, and controlled.
  4. 4. Scope Management Plan Describes how to: •Define scope; •Validate deliverables; •Prepare Project Scope Statement; •Create and maintain a Work Breakdown Structure •(templates, tools, techniques and practices); •Obtain formal approval of deliverables; •Monitor and control scope. Project 21 3 1.1 1.2 1.3 2.1 3.1 3.2 3.3 3.4 Describes how scope will be defined, developed, monitored and controlled. Strongly depends on project life cycle.
  5. 5. Requirements Management Plan Describes: •How to plan, track and report requirements activities. •How to priorities requirements. •Timing, document formats and approvals needed. Describes processes to analyze, document, and manage requirements. Strongly depends on project life cycle.
  6. 6. Scope Baseline Consists of: •Project Scope Statement; •Work Breakdown Structure (WBS); •WBS Dictionary. Formally fixed and documented amount of work that is planned for the project.
  7. 7. Schedule Management Plan May include: •Schedule methodology (Critical Path, Critical Chain, Sprints); •Schedule tools (Network Diagram, Gantt Chart, etc.); •Level of accuracy, units of measurement; •Integration of WBS, activities and estimates; •How to measure performance, Control Thresholds; •Reporting formats. 2.2 Start 1.1 1.2 2.1 Finish Describes criteria and activities for creating, monitoring and controlling schedule.
  8. 8. Schedule Baseline May include: •Project Schedule; •Start and Finish dates for each activity. Mar 29 Formally approved and documented final version of the project schedule.
  9. 9. Cost Management Plan May include: •Level of accuracy for estimates; •Level of precision; •Units of measurement; •Integration with WBS, activities and estimates; •Control thresholds; •How to measure performance; •Reporting formats. $$$ Describes how the project costs will be planned, structured and controlled.
  10. 10. Cost Baseline May include: •Calendar based cost budget; •Deadlines for funding. Formally approved and documented version of the project budget.
  11. 11. Change Management Plan May include: •Plan to prevent changes proactively; •Process of creating, reviewing, approving and monitoring of change requests; •Change Log; •Description of Change Control Board activities. Documents how changes will be processed, monitored, and controlled.
  12. 12. Configuration Management Plan •Defines the latest version of project management plan, processes and deliverables. •Logs changes made to project documentation, processes and deliverables. ## Describes the ways to log changes made in project documentation and deliverables. Ensures that composition of a project item configuration is correct.
  13. 13. Risk Management Plan May include: •Methodology (approaches, tools, sources of data); •Ways to prevent risks; •Budgeting and timing; •Roles and responsibilities; •Risk Categories; •Descriptions of risk probability and impact, probability and impact matrix; •Tracking and reporting. ! Describes how risk management activities are structured and performed.
  14. 14. Quality Management Plan May include: •Identified quality requirements. •How to implement processes that comply with quality policies. •How to demonstrate compliance with the quality policies. Is closely related to organization’s quality policies. It should be created early during project planning as it is beneficial to build it into project scope.
  15. 15. Process Improvement Plan Describes how to: •Improve project management processes. •Improve product development processes. Plan Do Check Act Defines ways to analyze processes on the project to identify opportunities to enhance their value.
  16. 16. Procurement Management Plan May include: •Description of procurement processes. •Procurement documentation to be used. •Best practices. •Types of contracts to be used. Describes how a project team will acquire goods and services from external sources.
  17. 17. Human Resources Management Plan May include: •Roles and responsibilities; •Project organization charts; •Staffing management plan: •Staff acquisition and Resource calendar; •Training needs and Staff release plan; •Recognition and rewards system; •Safety. Describes how project human resources should be defined, staffed, managed and released from the project.
  18. 18. Communication Management Plan May include: •Stakeholder communication requirements; •Information to be communicated and why; •Methods and technology to be used; •Escalation process; •Communication constraints; •Glossary of common terminology. bla-bla? bla- bla-bla Describes how project communication will be planned, structured and controlled.
  19. 19. Summary •Create a Project Management Plan for each project. •Collaborate with the project team. •Reuse subsidiary plans. •Keep Project Management Plan usable. •Keep it detailed on appropriate level.
  20. 20. Become a better project manager at Project Management Basics

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