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Introduction to Ultra Racing by
An International Ultra Cycle Race
643 km From Pune to Goa
‘Race Across America’ (RAAM) Qua...
DETAILS
ROUTE - The Race Covers @640 - Pune
to Goa
DATE : 5th Nov 2016
START : Pune – The city of cycles
FINISH : Bogmalo ...
Crewing Experience
• RAAM 2012, 13, 15, 16 - Crewed forVarious
Teams, Solo from various countries
• RAW 2014 – Crewed for ...
ULTRA CYCLE RACES
 Fully Supported by Crew
 TimeTrials – (the clock never stops)
 TDC - 640 km in @ 32 hrs (non stop ra...
WHO??
THE RACERS
THE CREW
Introduction to Ultra Racing by
GETTING THERE
Introduction to Ultra Racing by
80% of the work has to be done BEFORE you
reach the start line
Introduction to Ultra Racing by
PREPARATION & PLANNING
 Preparation is the
gathering of the
relevant and
necessary resources
1. Training
2. Gear
3. Crew
...
PREPARATION & PLANNING
 Planning is the way of how
and when the resources
will be used to perform the
activity or complet...
PREPARATION
CREW
I owe my RAAM to my
crew.There isn’t a day
that goes by that I am
not grateful for their
sacrifice, dedic...
A Well known quote at RAAM
“The crew cannot win the
race for a rider, but the
crew can lose it!”
CREWING IS A TOUGH JOB
It...
ROLES
During an
Ultra Race
RIDERS –
RIDE!!
(And nothing else)
CREW
DOES EVERYTHING
ELSE
Hydration
Nutrition
Entertain
Moti...
Crewing sounds like PARENTING!!
YES.... and it is just as demanding!
Introduction to Ultra Racing by
ESSENTIAL CHARACTERISTICS of CREW
YES
 Commitment, Motivation
 Common Sense
 Spirit of Adventure
 Able to handle Disco...
CREW
TASKS
 Pre-Race Prep
 Drive, Navigate, Communicate
 Managing Data, Metrics
 Management, Logistics,
Planning, Stra...
 Pre-Race Prep
Introduction to Ultra Racing by
Introduction to Ultra Race Crewing by
•Drive –There is a lot of that!
•Navigate – Using your choice
of devices!
•Communica...
Introduction to Ultra Race Crewing by
•Manage Data, Record
keeping - Related to rider
Nutrition, Hydration,
Distance cover...
 Bike Mechanics
 Maintenance
 Managing STUFF!
Cliffhanger 2 – Srinivas G.’s Crew does a quick fix
Introduction to Ultra...
 Manage Nutrition,
Hydration, Health,Well
being of Rider
 Medical, Physio, Massage
 Manage Psychological Well
being of ...
Introduction to Ultra Race Crewing by
 Management
 Logistics
 Planning
 Strategy
Time Space Management, People
Managem...
COMMITMENT TO A COMMON GOAL
 To achieve success the
team and Crew need to
have the same objectives
or Intentions.
 Safe ...
 Look after
themselves
 Look out for each
other
Cliffhanger 3 – Hiren Patel Crewing for fellow Randonneur
Dinesh Marathe...
RAAM Preparation
through Immersion
Benefit of Crewing for International
athletes at RAAM
Chai Learning the ropes of Ultra ...
PREPARATION & PLANNING
 Planning is the way of
how and when the
resources will be used
to perform the
activity or complet...
PLANNING
RACE PLAN
Introduction to Ultra Racing by
CRUNCHING THE NUMBERS
As we know, long Distance cycling involves some fundamental Maths.... Distance
travelled, distance l...
DO THE MATH
Introduction to Race Across America (RAAM) by
TotalTime SOLO- Hrs 32 32
Projected RaceTime – Hrs 27 30
Off Sad...
DO THE MATH
Introduction to Race Across America (RAAM) by
Team - Persons 2 3 4
SaddleTime – Hrs 24 24 24
Distance - Km 644...
USE THE MATH TO PLAN
No Control
Point
Place Total
Distance
Partial
Distance
Average
Speed
Estimated
TOA
ActualTOAComments
...
A Race Plan should take into account Racer Nutrition, Hydration, Avg
Speed, Terrain, Sleep, Off-Saddle Time, Mechanical is...
SET YOUR GOALS
 Set your LongTerm
Goals
 Set RealisticTiered
Goals for each Event
Primary, Secondary etc
 Design your R...
 Flexibility/Adaptability
 Communication
 Managing Expectations
 Defining Roles
 DefiningGoals
 Remaining Focused
 ...
PLAN YOUR RIDE RIDE YOUR PLAN
Introduction to Ultra Racing by
CHALLENGES
 SLEEP MANAGEMENT
 AVOIDING CONFLICTS
 OPERATING OUTSIDETHE COMFORT ZONE
 REMAINING MOTIVATED
 MAKING OBJE...
TOOLS
 CREATING CHECKLISTS
 ESTABLISHING PROTOCOL
 TROUBLESHOOT ISSUES
SYSTEMATICALLY
 GATHER INFORMATION BEFORE
DECIS...
Introduction to Ultra Racing by
#MOTIVATIONALQUOTE
At Deccan Cliffhanger Victory comes with BEER!
Introduction to Ultra Racing by
Don’t forget to have fun!!
Introduction to Ultra Racing by
Introduction to Ultra Race Crewing by
Ultra Race Crewing Presentation
by Divya Tate
ThemotivatingforcebehindInspireIndia
U...
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Ultra Race Preparation and Planning

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Safe and Successful Ultra Racing needs a large amount of preparation and planning well before you reach the start line! This presentation addresses some aspects of preparation and planning for your Ultra Race!
Ride safe! Have Fun!

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Ultra Race Preparation and Planning

  1. 1. Introduction to Ultra Racing by An International Ultra Cycle Race 643 km From Pune to Goa ‘Race Across America’ (RAAM) Qualifier
  2. 2. DETAILS ROUTE - The Race Covers @640 - Pune to Goa DATE : 5th Nov 2016 START : Pune – The city of cycles FINISH : Bogmalo Beach, Goa – A popular tourist spot DISTANCE : 643 kms(400 Miles) FORMAT : Solo event and Team Relay event DURATION : 38 Hrs An International Ultrarace On The Race Across America calendar • Pune • Panchagani •Mahabaleshwar • Satara •Kolhapur • Belgaum • Goa The Deccan Cliffhanger 4th Edition – 5th November 2016 – Event Managed by THE EVENT
  3. 3. Crewing Experience • RAAM 2012, 13, 15, 16 - Crewed forVarious Teams, Solo from various countries • RAW 2014 – Crewed for Solo Racer • RAAM 2014 – Official at RAAM • RAE (Race Across Europe) 2015 – Crewed for 2 person team from UK • RAA (Race AroundAustria) 2016 – Crewed for Ammar Miyaji Introduction to Ultra Racing by EVENT DESIGNED AND CONCEIVED BY Divya Tate – The motivating force behind Inspire India
  4. 4. ULTRA CYCLE RACES  Fully Supported by Crew  TimeTrials – (the clock never stops)  TDC - 640 km in @ 32 hrs (non stop race)  RAAM - 4800 Km in @ 9-12 days  Solo & RelayTeams Ultra races like Deccan Cliffhanger, Desert 500, Race AcrossAmerica are fully supported, long distance time trials Introduction to Ultra Racing by
  5. 5. WHO?? THE RACERS THE CREW Introduction to Ultra Racing by
  6. 6. GETTING THERE Introduction to Ultra Racing by
  7. 7. 80% of the work has to be done BEFORE you reach the start line Introduction to Ultra Racing by
  8. 8. PREPARATION & PLANNING  Preparation is the gathering of the relevant and necessary resources 1. Training 2. Gear 3. Crew 4. Vehicles 5. Stuff! Introduction to Ultra Racing by
  9. 9. PREPARATION & PLANNING  Planning is the way of how and when the resources will be used to perform the activity or complete the project 1. Strategy 2. Race Plan 3. Logistics Introduction to Ultra Racing by
  10. 10. PREPARATION CREW I owe my RAAM to my crew.There isn’t a day that goes by that I am not grateful for their sacrifice, dedication and passion. CREW ROLE ISVITALTO A RACERS SUCCESS Cliffhanger 3 – ApurvVerma, 3rd placeWinner with crew Introduction to Ultra Racing by
  11. 11. A Well known quote at RAAM “The crew cannot win the race for a rider, but the crew can lose it!” CREWING IS A TOUGH JOB It is as important for the Racer to understand this as it is for the crew! Introduction to Ultra Racing by
  12. 12. ROLES During an Ultra Race RIDERS – RIDE!! (And nothing else) CREW DOES EVERYTHING ELSE Hydration Nutrition Entertain Motivate Look after all Inventory, Bike Maintenance Drive, Navigate Chores, washing, cooking Look after all physical and psychological needs And THINK Introduction to Ultra Race Crewing by
  13. 13. Crewing sounds like PARENTING!! YES.... and it is just as demanding! Introduction to Ultra Racing by
  14. 14. ESSENTIAL CHARACTERISTICS of CREW YES  Commitment, Motivation  Common Sense  Spirit of Adventure  Able to handle Discomfort, Sleep Anywhere  Good Natured,  Flexibility, Resourceful, willingness to adjust  Proactive, Positive Can-Do attitude  Remain Functional with sleep deprivation NO  Triple A personality type  Hostile, Aggressive Behaviour  Rigid about personal space, schedules  Lazy, Unengaged, Apathetical  On vacation  Negative attitude  Serious Medical conditions Introduction to Ultra Racing by
  15. 15. CREW TASKS  Pre-Race Prep  Drive, Navigate, Communicate  Managing Data, Metrics  Management, Logistics, Planning, Strategy  Manage Nutrition, Hydration, Health and well being of Rider  Medical, Physio, Massage  Bike Mechanics  Social Media Management  Look after themselves, Look out for each other Introduction to Ultra Racing by
  16. 16.  Pre-Race Prep Introduction to Ultra Racing by
  17. 17. Introduction to Ultra Race Crewing by •Drive –There is a lot of that! •Navigate – Using your choice of devices! •Communicate – Constantly with other moving parts of the your team.
  18. 18. Introduction to Ultra Race Crewing by •Manage Data, Record keeping - Related to rider Nutrition, Hydration, Distance covered, time taken etc •Social Media Management
  19. 19.  Bike Mechanics  Maintenance  Managing STUFF! Cliffhanger 2 – Srinivas G.’s Crew does a quick fix Introduction to Ultra Racing by
  20. 20.  Manage Nutrition, Hydration, Health,Well being of Rider  Medical, Physio, Massage  Manage Psychological Well being of the Racer L-Chai being motivated by his crew. Below – Rahul Kotbage owes his RAAM Qualification to his crew at Cliffhanger 3 Introduction to Ultra Racing by
  21. 21. Introduction to Ultra Race Crewing by  Management  Logistics  Planning  Strategy Time Space Management, People Management, Managing supplies, Keeping Racers, crew and vehicles refuelled, Planning ahead, Accounting for the changing scenario and keeping the race in place!
  22. 22. COMMITMENT TO A COMMON GOAL  To achieve success the team and Crew need to have the same objectives or Intentions.  Safe and Happy finishes depend on mutual respect and gratitude Introduction to Ultra Racing by
  23. 23.  Look after themselves  Look out for each other Cliffhanger 3 – Hiren Patel Crewing for fellow Randonneur Dinesh Marathe Introduction to Ultra Racing by
  24. 24. RAAM Preparation through Immersion Benefit of Crewing for International athletes at RAAM Chai Learning the ropes of Ultra Racing as Joan Deitchman’s Crew in RAAM 2015 In 2016 Amit Samarth similarly crewed for Seana Hogan along with another friend from India Introduction to Ultra Racing by WHY RACERS CREW
  25. 25. PREPARATION & PLANNING  Planning is the way of how and when the resources will be used to perform the activity or complete the project 1. Logistics 2. Strategy 3. Race Plan Introduction to Ultra Racing by
  26. 26. PLANNING RACE PLAN Introduction to Ultra Racing by
  27. 27. CRUNCHING THE NUMBERS As we know, long Distance cycling involves some fundamental Maths.... Distance travelled, distance left, time taken, Race time, Riding Average, Applying variables for terrain, climate or other factors, Estimating and projecting arrival times, calculating off saddle time... It’snotrocketscience!! Pre-Race - Use these skills to make a structured plan Race Duration – Use it to monitor and control Race Performance! Introduction to Ultra Racing by
  28. 28. DO THE MATH Introduction to Race Across America (RAAM) by TotalTime SOLO- Hrs 32 32 Projected RaceTime – Hrs 27 30 Off SaddleTime – Hrs 4 4 SaddleTime – Hrs 23 26 Total Distance – Km 644 644 Average Speed – Kmph 28 24.77 KM/4Hrs 112 99.07 Hrs/100Km 3.57 4.03 OPTIMIZE SOLO – Crew and Racer – Optimize Off-Saddle time • Do the Maths to estimate your position in TIME-SPACE for the duration of the Race. • Use that projection to structure your plan for that particular race, the terrain, the time of day that you will face heat, cold, wind. • Break the race into units that work with your riding, nutrition, sleep cycles.
  29. 29. DO THE MATH Introduction to Race Across America (RAAM) by Team - Persons 2 3 4 SaddleTime – Hrs 24 24 24 Distance - Km 644 644 644 Average Speed – kmph 26.83 26.83 26.83 Hrs PerTeam Member 12 8 6 Kms PerTeam Member 322 214.67 161 TotalTime TEAM - Hrs 30 30 Projected RaceTime – Hrs 22 26 Off SaddleTime – Hrs 1 2 SaddleTime – Hrs 21 24 Total Distance – Km 644 644 Average Speed - kmph 30.67 26.83 KM/4Hrs 122.67 107.33 Hrs/100Km 3.26 3.72 OPTIMIZE  TEAM – Optimize RestVS Output, Optimize Racer Strengths • Do the Maths to calculate team average and estimate the teams position in TIME-SPACE for the duration of the Race. • Use each racers data to make a plan of racer rotation so that you know roughly where on the route transitions will take place, or at what time of day. • That will help fine tune racers strengths with respect to the terrain of the route.
  30. 30. USE THE MATH TO PLAN No Control Point Place Total Distance Partial Distance Average Speed Estimated TOA ActualTOAComments 1Start Pune 0 2CP1 Mahableshwar 125 125 3Refreshmen t break Satara 186 61 4CP2 Yelur (before Kolhapur) 274 88 5Refreshmen t break Nippani (top ofTawandi ghat) 353 79 6CP3 Kittur 454 101 7CP4 Belgaum, Hotel Milan 500 46 8CP5 Left turn to Usgaon 589 89 9CP6 – Race Finish* Dominos Pizza, 639 50 10Finish Bogmalo Beach 644 5 A Basic Plan/Structure should be in place. If you go off the projected line...You can easily calculate how to get back on track. Introduction to Ultra Racing by
  31. 31. A Race Plan should take into account Racer Nutrition, Hydration, Avg Speed, Terrain, Sleep, Off-Saddle Time, Mechanical issues, Crew Roles, Crew Rest, Re-fuelling, Supply halts.... and keep an allowance for unplanned situations DETAIL RACE PLAN First BritishWoman to complete RAAM Solo Introduction to Ultra Racing by
  32. 32. SET YOUR GOALS  Set your LongTerm Goals  Set RealisticTiered Goals for each Event Primary, Secondary etc  Design your Race Plan based on the Goals  Communicate your goals with your Crew  Avoid Crumping Introduction to Ultra Racing by
  33. 33.  Flexibility/Adaptability  Communication  Managing Expectations  Defining Roles  DefiningGoals  Remaining Focused  Remaining Motivated SUCCESSFUL EXECUTION OF THE PLAN Introduction to Ultra Racing by
  34. 34. PLAN YOUR RIDE RIDE YOUR PLAN Introduction to Ultra Racing by
  35. 35. CHALLENGES  SLEEP MANAGEMENT  AVOIDING CONFLICTS  OPERATING OUTSIDETHE COMFORT ZONE  REMAINING MOTIVATED  MAKING OBJECTIVE DECISIONS WHEN FATIGUED Introduction to Ultra Racing by
  36. 36. TOOLS  CREATING CHECKLISTS  ESTABLISHING PROTOCOL  TROUBLESHOOT ISSUES SYSTEMATICALLY  GATHER INFORMATION BEFORE DECISION MAKING  RECORD KEEPING/MAINTAINING A LOG Introduction to Ultra Racing by
  37. 37. Introduction to Ultra Racing by #MOTIVATIONALQUOTE
  38. 38. At Deccan Cliffhanger Victory comes with BEER! Introduction to Ultra Racing by
  39. 39. Don’t forget to have fun!! Introduction to Ultra Racing by
  40. 40. Introduction to Ultra Race Crewing by Ultra Race Crewing Presentation by Divya Tate ThemotivatingforcebehindInspireIndia UltraRaces DivyaTate has been cycling, commuting, touring, and Randonneuring in India and abroad for 24 years. Starting with Brevet Organisation in 2010, and overseeing the growth of Audax India Randonneurs since 2011, and Race Director for several cycle races in Pune, she gathered much experience in managing Events. Divya has Crewed and Officiated atThe Race Across America andThe Race Across theWest for 5 consecutive years, in addition to crewing at the Race Across Europe andThe Race AroundAustria. The Deccan Cliffhanger is currently in its 4th Edition, and there are plans afoot to create a progression of races to provide Ultraracers in India with an opportunity to evolve to International standards. Recognising that this activity is completely new in India, she has been conducting seminars and training workshops in Ultra Race Crewing. Through her passion for cycling and her commitment to the sport she hopes to continually inspire others.

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