Management information systems - Functional Areas of Management


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Management information systems,MIS,Information system in Management

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Management information systems - Functional Areas of Management

  2. 2. Functional Areas Personal Management Financial Management Production Management Marketing Management LOGO
  4. 4. PERSONAL MANAGEMENT •Providing suitable manpower with skills as the organization demands. •Studying people in the organization. •Placing right people for the right job. SONA SCHOOL OF MANAGEMENT
  5. 5. Input Transaction Documents Personnel Application forms appointment letter Attendance and leave record Biodata, Self and family Appraisal form Production/productivity data on the jobs Wage/salary agreement Record of compliants,grievances,accidents Industry data on wage/salary structure Skills, qualifications SONA SCHOOL OF MANAGEMENT
  6. 6. APPLICATIONS Database viewed by top management, HR departments. Leave Attendance Salary Skills Accounting Manpower SONA SCHOOL OF MANAGEMENT
  7. 7. Queries are used for retrieving of data Sample queries – Who is who??? Analysis study of data that is retrieved through queries. Example Analysis of Attendance records. LOGO SONA SCHOOL OF MANAGEMENT
  9. 9. REPORTS STATUTORY Report REPORTS Action report Decision Analysis Information update Operation update SONA SCHOOL OF MANAGEMENT
  10. 10. Financial management • The financial needs of the business, from time to time, by way of providing working capital and long term capital ,to run business with, goal of containing at the minimum. SONA SCHOOL OF MANAGEMENT
  11. 11. Finance Planning & Budgeting • Financial and economic forecasting • Planning for incoming funds • Budgeting preparation and operation • Capital budgeting decision SONA SCHOOL OF MANAGEMENT
  12. 12. Control and Auditing •Budgetary control •Auditing •Financial health analysis •Profitability analysis and cost control •Product pricing •Financial Modeling •Management Accounting •Expenses Analysis, Auditing and Control •Ratio Analysis •Cost Analysis SONA SCHOOL OF MANAGEMENT
  13. 13. Application-Accounting • • • • • • • • • • • • • Sales PurchaseSalarywages Inventory Expenses Capital purchase Fixed Deposit Share holders Income tax Sales tax Excise Duty Customs Duty Consumption Fixed Assets Budgets SONA SCHOOL OF MANAGEMENT
  14. 14. Decision analysis • • • • • Cash Flow analysis. Sources and uses of funds. Debtors and Creditors analysis. Ratio and Budget analysis. Capital Budgeting and Ranking of investment alternatives. • Account Receivables and out standings. SONA SCHOOL OF MANAGEMENT
  15. 15. Managing the Accounting and Finance Systems STRATEGIC SYSTEMS a. Strategic Planning b. Ratios and Financial Health c. Merger and Acquisition Analysis INTERNAL ENVIRONMENT Top Management Operation/ Production Marketing HRM Engineering TACTIAL SYSTEMS a. b. c. e. g. Budgeting Preparation and Control Investment Management Capital Budgeting d. Cost Analysis and Control Tax Management f. Auditing Financial Planning OPERATIONAL AND TRANSACTION PROCESSING SYSTEMS a. c. d. e. g. The General Ledger b. Sales Order Processing Accounts Payable and Receivable Receiving and Shipping Payroll f. Inventory Management Periodical Reports & Statements SONA SCHOOL OF MANAGEMENT EXTERNAL ENVIRONMENT IRS SEC Vendors Clients CPA Companies Suppliers Customers Business Partners
  16. 16. Managing the Accounting and Finance Systems Strategic Systems Internal Environment Tactical Systems Operational and Transaction Processing System SONA SCHOOL OF MANAGEMENT External Environment
  17. 17. REPORTS STATUTORY Report REPORTS Action report Decision Analysis Information update Operation update SONA SCHOOL OF MANAGEMENT
  18. 18. Production management • Production management, alternatively referred to as manufacturing management, is required for transforming raw materials and partly, fabricated materials into finished products. • Production management does not imply management of productive process alone, but it covers all there activities which go into the making of production. SONA SCHOOL OF MANAGEMENT
  19. 19. Supporting Functions             Production planning and control Maintenance and quality control. Production program Production Schedule Job card Job status advice Quality assurance rating form Finished goods advice Breakdown advice Material Requirement Material Requisition Customer order SONA SCHOOL OF MANAGEMENT
  20. 20. Applications Performed through production planning and control, bill of material processing, drawing and process planning, scheduling and monitoring systems. SONA SCHOOL OF MANAGEMENT
  21. 21. Decision Analysis • Make or Buy • Make or Subcontract • User of alternative Material • User of alternative process • Rescheduling and loading of jobs • Planning and scheduling of jobs SONA SCHOOL OF MANAGEMENT
  22. 22. Control Production Program. Utilization of plant, machinery and labor. Production capacity. Loading the jobs on the machine. SONA SCHOOL OF MANAGEMENT
  23. 23. Reports Statutory compliance An account of raw materials and finished goods should be submitted to the government Industries classified under DGTD are required to inform certain data on production and production hours. Information update Up-to-date information enables managers to plan production function. Accounting decision analysis & control applications provide data for use in production management SONA SCHOOL OF MANAGEMENT
  24. 24. Operations update • These information provide information on day to day events. • Reporting of highlights – planned versus actual helps in decision making. SONA SCHOOL OF MANAGEMENT
  25. 25. Decision analysis • Provides reports with specific key decisions in the production function • DSS are extensively used in decision making (strategic and tactical decisions). SONA SCHOOL OF MANAGEMENT
  26. 26. Action update Facilitates comparison of performance. Provide information update on the post implementation scenario of decisions. SONA SCHOOL OF MANAGEMENT
  27. 27. REPORTS STATUTORY Report REPORTS Action report Decision Analysis Information update Operation update SONA SCHOOL OF MANAGEMENT
  28. 28. MARKETING FUNCTION To Satisfy “Customers”
  29. 29. Scope Identification Evolving Designing Positioning Selling Marketing Interface with Research Production Consumer & survey Function Advertising To Obtain orders from Customers & Fulfill them SONA SCHOOL OF MANAGEMENT
  30. 30. Market Function Key Responsibility Challenging Task SONA SCHOOL OF MANAGEMENT
  31. 31. Input Transaction Documents Customer Order Order acceptance Delivery Note Invoice, Credit note Data borrowed from Company literature Needs for Updation Price lists Product literature SONA SCHOOL OF MANAGEMENT
  32. 32. Applications Product Sales Customer Sales value Export market Dealer Complaints Distributor SONA SCHOOL OF MANAGEMENT
  33. 33. Query Specifications Product Discounts Price Quality Dealer & Distributor Names & Address of customer Importance for handling CONSUMER COMPLAINTS SONA SCHOOL OF MANAGEMENT
  34. 34. Decision Analysis Price increase or decrease. Deciding on new product. Pricing Order Acceptance Discounts Commission Applications Break even Model Risk Analysis Model Product launch Model Organization will collect information Most organization collect from Dealers & Distributors SONA SCHOOL OF MANAGEMENT On Preference Behaviour Advertising Campaign
  35. 35. Control Factors to control for achieving business goals Sales VS Budget Marketing VS Budgeted Cost Helps to take specific decision In area of Helps to Report These Comparison & used to bring Out Abnormal Variation Between Shortening or failure Actual VS Expected SONA SCHOOL OF MANAGEMENT
  36. 36. REPORTS STATUTORY Report REPORTS Action report Decision Analysis Information update Operation update SONA SCHOOL OF MANAGEMENT
  37. 37. Corporate overview Integrating various management systems SONA SCHOOL OF MANAGEMENT
  38. 38. Corporate overview MARKETING Order Sales Cost of goods sold Finished goods PRODUCTION Planned production Actual production Cost of production Raw materials FINANCE Current asset Current liability Current ratio Accounts receivable EXPENSES Revenue Capital Payment Marketing LOGO
  39. 39. LOGO