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What is „nestor“ ?

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The German approach to digital long-time preservation

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What is „nestor“ ?

  1. 1. What is „nestor“ ? The German approach to digital long-time preservation Dr. des. Beate Sturm | Sven Vlaeminck Goettingen State- and University Library (SUB) sturm@sub.uni-goettingen.de | vlaeminck@sub.uni-goettingen.de
  2. 2. Table of Content <ul><li>Introduction </li></ul><ul><li>What is „nestor?“ </li></ul><ul><li>German activities in digital long-term preservation </li></ul><ul><li>Two sample projects regarding scientific research data in context of digital data preservation </li></ul><ul><ul><ul><li>nestor online-survey / Project KoLaWiss </li></ul></ul></ul><ul><ul><ul><li>Project PARSE.Insight </li></ul></ul></ul><ul><li>Questions and discussion </li></ul>
  3. 3. What is „nestor“? <ul><li>nestor is… </li></ul><ul><ul><li>the German N etwork of E xpertise in long-term STO rage of digital R esources in Germany </li></ul></ul><ul><ul><li>a cooperative project of libraries, archives and museums as well as of leading experts forming a network of expertise in long-term preservation and long-term availability of digital resources. </li></ul></ul>
  4. 4. Goals and mission <ul><li>Mission: </li></ul><ul><ul><li>To secure the preservation of digital resources in Germany </li></ul></ul><ul><ul><li>To work with others internationally to secure our digital memory and knowledge base </li></ul></ul><ul><li>nestor is funded by the German Ministry of Education and Research (BMBF) </li></ul><ul><li>The funding amounts to approx. 1,500,000 EUR [September 2006 to August 2009] </li></ul>
  5. 5. Tasks of nestor <ul><li>to make available expertise and information </li></ul><ul><li>to make co-operation possible </li></ul><ul><li>to present models of procedures and best practices </li></ul><ul><li>to establish standards </li></ul><ul><li>to raise awareness </li></ul><ul><li>to disseminate the aims of long-term preservation </li></ul><ul><li>to prepare a sustainable future organization </li></ul>
  6. 6. nestor activities
  7. 10. Digital long-term preservation Presentation of the results of an online-survey at the Georg-August University of Göttingen
  8. 11. The online-survey <ul><ul><li>Introduction </li></ul></ul><ul><ul><li>Results of the online-survey </li></ul></ul><ul><ul><li>Findings and conclusions </li></ul></ul>
  9. 12. Organizational structures of the University of Göttingen <ul><li>Approx. 25.000 students </li></ul><ul><ul><li>13 faculties, covering the full scientific spectrum </li></ul></ul><ul><ul><li>Some related institutions like … </li></ul></ul><ul><ul><ul><li>Max-Planck Institutes </li></ul></ul></ul><ul><ul><ul><li>German Primate Center </li></ul></ul></ul><ul><ul><ul><li>joint computer center GWDG (Gesellschaft für wissenschaftliche Datenverarbeitung mbh Göttingen) </li></ul></ul></ul>
  10. 13. Goals and tasks of the online-survey <ul><li>Examination of… </li></ul><ul><ul><li>Awareness and needs for digital preservation at university level </li></ul></ul><ul><ul><li>Legal requirements, agreements, etc. </li></ul></ul><ul><ul><li>Affected formats and the amount of formats </li></ul></ul><ul><ul><li>Metadata use and needs </li></ul></ul><ul><ul><li>Current practice and structures </li></ul></ul>
  11. 14. The realization of the online-survey in spring/summer 2007 <ul><li>Recipients </li></ul><ul><ul><li>More than 4.000 staff members </li></ul></ul><ul><li>Return ratio </li></ul><ul><ul><li>291 responses </li></ul></ul>
  12. 15. Results of the online-survey
  13. 16. <ul><li>General statements </li></ul><ul><ul><li>Approx. 80 % are interested in digital long-term preservation (LTP), but in contrast…. </li></ul></ul><ul><ul><li>… only approx. 12% are planning LTP-measures in the future. </li></ul></ul>Is your department interested in LTP of digital data? Are there any plans for LTP of digital data in your area?
  14. 17. Do you know about any legal requirements agreements, etc. regarding digital preservation in your area? <ul><li>the knowledge of mandatory policies </li></ul><ul><ul><li>More than three-fourths replied that they don‘t know about legal requirements and agreements – the knowledge of mandatory policies is not very widespread. </li></ul></ul>
  15. 18. <ul><li>Data formats </li></ul><ul><ul><li>It seems that between half and nearly two-third of the data are in a &quot;well known&quot; formats (e.g. PDF, TXT, PPT) </li></ul></ul><ul><ul><li>There is a huge variety of formats . In total, 96 different formats were mentioned at the University of Göttingen. </li></ul></ul><ul><ul><li>Several proprietary formats are in use. </li></ul></ul>Are the data which should be preserved in standard formats? Are the formats well known and/ or documented in the subject community?
  16. 19. <ul><li>Technical metadata </li></ul><ul><ul><li>Data and digital objects don‘t contain metadata in the majority of cases. </li></ul></ul>Are there any technical metadata about the data?
  17. 20. <ul><li>Descriptive and administrative metadata </li></ul><ul><ul><li>Approx. 46 % of the respondents said, that the data contain descriptive and administrative metadata. </li></ul></ul>Are there any descriptive or administrative metadata about the data?
  18. 21. Timeframes for digital preservation
  19. 22. <ul><li>Current measures </li></ul><ul><ul><li>Often staff members themselves are responsible for their data… </li></ul></ul><ul><ul><li>In case of leaving the department, the staff often has to explain where/how he or she stored the data. </li></ul></ul><ul><ul><ul><li>A long-time preservation of digital data is not given </li></ul></ul></ul>By which means do you or your staff members currently ensure the availability of your / their data?
  20. 23. Findings and conclusions
  21. 24. <ul><li>There is a huge interest in digital preservation...but as for now there is little planning. </li></ul><ul><li>The knowledge of mandatory policies is not very widespread, less than a quarter of the respondents know about it... </li></ul><ul><li>There is a general lack of metadata: Most files don't have technical metadata... descriptive metadata is often missing, too. </li></ul><ul><li>The metadata used are often not standardized. </li></ul><ul><li>The formats in use are very heterogeneous and often not well documented. </li></ul><ul><li>In most cases the staff is responsible for preserving the data...only a few departments have policies concerning digital preservation. </li></ul><ul><li>A sustainable practice and a sustainable policy are missing!!! </li></ul>… findings and first conclusions…
  22. 25. The Project KoLaWiss “ Cooperative long-term preservation for centers of science and research” http://kolawiss.uni-goettingen.de/
  23. 26. “ Cooperative long-term preservation for centers of science and research” <ul><li>Goals and tasks: </li></ul><ul><ul><li>Collection of data that are generated at different scientific institutions </li></ul></ul><ul><ul><li>Classification of these data in categories (e.g. legal or technical) </li></ul></ul><ul><ul><li>The long-term preservation of primary digital data is examined regarding the topics of legal questions, technical issues, costs, organization and promotional issues </li></ul></ul><ul><ul><li>Concepts for sharing competences and tasks </li></ul></ul><ul><ul><li>Development of business, cost and accounting models </li></ul></ul><ul><ul><li>The results of this study at the University of Goettingen will be generalized for other centers of science and research </li></ul></ul>
  24. 27. The Project PARSE.Insight DELOS Summer-School June 8 - 13 2008 | Tirrenia | Italy Beate Sturm | Sven Vlaeminck | SUB Göttingen
  25. 28. PARSE.Insight - alliance <ul><li>Alliance for permanent access </li></ul><ul><li>Numerous stakeholders from the world of science: </li></ul><ul><li>e.g.: </li></ul><ul><li>nestor </li></ul><ul><li>The European Science Foundation </li></ul><ul><li>European Space Agency </li></ul><ul><li>European Organization for Nuclear Research </li></ul><ul><li>Max Planck Society </li></ul><ul><li>Centre National d'Etudes Spatiales </li></ul><ul><li>Science and Technology Facilities Council </li></ul><ul><li>The British Library </li></ul><ul><li>Digital Preservation Coalition </li></ul>DELOS Summer-School June 8 - 13 2008 | Tirrenia | Italy Beate Sturm | Sven Vlaeminck | SUB Göttingen
  26. 29. PARSE.Insight - aim <ul><li>developing of a roadmap for supporting the e-infrastructure </li></ul><ul><li>maintaining long-term accessibility and usability of scientific information in Europe </li></ul>DELOS Summer-School June 8 - 13 2008 | Tirrenia | Italy Beate Sturm | Sven Vlaeminck | SUB Göttingen
  27. 30. PARSE.Insight - partners <ul><li>Project duration: 03/08-02/10 </li></ul><ul><li>9 partners: </li></ul><ul><li>Science and Technology Facilities Council, (STFC) </li></ul><ul><li>Goettingen State and University Library (SUB) </li></ul><ul><li>Max Planck Society (MPG) </li></ul><ul><li>German National Library (DNB) </li></ul><ul><li>European Organization for Nuclear Research (CERN) </li></ul><ul><li>European Space Agency (ESRIN) </li></ul><ul><li>University of Hagen (FU) </li></ul><ul><li>International Association of Scientific, Technical & Medical Publishers (STM) </li></ul><ul><li>National Library of the Netherlands (KB) </li></ul>DELOS Summer-School June 8 - 13 2008 | Tirrenia | Italy Beate Sturm | Sven Vlaeminck | SUB Göttingen
  28. 31. PARSE.Insight - WPs <ul><li>7 work packages: </li></ul><ul><li>WP 1: Management </li></ul><ul><li>WP 2: Development of a roadmap </li></ul><ul><li>WP 3: Community insight </li></ul><ul><li>WP 4: Gap analysis </li></ul><ul><li>WP 5: Impact analysis </li></ul><ul><li>WP 6: Sustainability and evaluation </li></ul><ul><li>WP 7: Dissemination </li></ul>DELOS Summer-School June 8 - 13 2008 | Tirrenia | Italy Beate Sturm | Sven Vlaeminck | SUB Göttingen
  29. 32. PARSE.Insight - Contact PARSE.Insight: http://www.parse-insight.eu/ (coming soon) Alliance for Permanent Access: http://www.alliancepermanentaccess.org/ DELOS Summer-School June 8 - 13 2008 | Tirrenia | Italy Beate Sturm | Sven Vlaeminck | SUB Göttingen
  30. 34. <ul><li>Finally… we would like to ask you some questions! </li></ul><ul><li>Are there any policies concerning LTP in your university/company? </li></ul><ul><li>What could be a way to implement policies in your department/ university? </li></ul><ul><li>Do these policies affect your daily scientific/professional work? </li></ul><ul><li>What do you think about the awareness concerning LTP in your company/university? </li></ul><ul><li>What kind of experience have you gained (e.g. access to data and metadata, legal problems etc.)? </li></ul>

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