1st Community Event February 27, 2013Moevenpick Hotel, West Bay, Doha
Chartered Institute of Purchasing and Supply (CIPS) Qatar BranchWelcome Message from Chair
“Getting the Community Involved”Welcomes the Entire Procurement Community in QatarPurpose of Community Forum:•Encourage fellow professionals to participate in the event.•Provide detailed update/feedback on the CIPS Qatar Branch activities.•Galvanize local professional capacity and create strong community.•Share experiences and learning through exchange of ideas and best practices.•Seek community support for branch activities .
AgendaFebruary 27, 20134:30pm 1) Registration5:00pm 2) Welcome and scene setting – Chair5:05pm 4) Vision and Mission – Vice-Chair5:10pm 3) Report on committee activities – Communication Rep and Secretary5:20pm 4) Report on Business plan - Vice Chair and Treasurer5:30pm 5) Q&A session and Invitation of volunteers to support activities5:45pm Break6:00pm 6) High-level Learning Event - Chair6:10pm 7) Team Break out and brain storming sessions – (Facilitators)6:30pm Break6:45pm 8) Group feedback and input from the floor (Facilitators)7:00pm 9) Closing remarks and announcement of next formalcommunity event - Chair
Chartered Institute of Purchasing and Supply (CIPS) Qatar Branch Vision Mission By Vice-Chair
Vision Promote and Develop high standards of professional skills,ability and integrity among all those engaged in purchasing and supply chain management profession in a contemporary environment of the State of Qatar Mission Promotional: Promote the profession by attracting, retaining, and motivating supply chain professionals towards active CIPS membership Developmental: Facilitate high quality and timely developmental opportunities and tools to enhance their professional development and growth through QCIPS and CIPS Knowledge Sharing and Networking: Provide an active local platform in order to facilitate professional networking, knowledge sharing and mutual learning and development Professional Excellence:Promoting professional excellence through active participation in various formal events and programs
Chartered Institute of Purchasing and Supply (CIPS) Qatar BranchReport on committee activities By Communications Officer and Secretary
Media coverage of Branch Formation & AGM • The launch of formal branch was covered in the January’13 edition of CIPS Supply Magazine • Attached is the clipping from Qatar’s leading Daily covering the event.
The CIPS Qatar Branch Executive Committee• The CIPS Qatar committee has been active for the last couple of years informally and had been holding regular committee meetings and networking sessions• In the year 2012 we got formal recognition as the Official Branch by our parent organization• Following Adil’s resignation due to his move to Dubai Shell, Mike Anwana was duly elected on Jan’13 as the Chaiman.• This further led to some more changes in the portfolios of other committee members.• Another member of the team Andre Roy, Education Liaison officer has resigned this month due to the logistical challenges he was facing while shuttling between Bahrain and Qatar.
The CIPS Qatar Branch Executive Committee Meetings• Committee meetings are held regularly every alternate week to plan the actions, follow-up on plans / activities. Meetings; •Dec 12, 2012 •Jan 16, 2013 •Jan 30, 2013 •Feb 13, 2013
Committee activities• We have planned series of events this year, the detailed business plan shall be shared later today.• Each event shall have a dedicated time for learning activity• In addition there will also be one Master class this year.• The committee has been working to spread the awareness about CIPS and its benefits to the procurement professionals• Recently visited Qatar Foundation to discuss issues on CIPS membership• Recently received invitation and held a preliminary engagement session with consultants for Qatar, 2022 word cup organizers
CIPS Qatar Branch – Social Media• Our social media platforms are given here.• Please Connect with us & contribute on these platforms.• Together we can build a strong network of professionals in Qatar and use the platform for Knowledge Sharing. Facebook: facebook.com/cipsqatarbranch Twitter: twitter.com/cipsqatarbranch LinkedIn page: CIPS Qatar Branch
CIPS Update• CIPS has launched a Syndicate – corporate award plan which leads to award of diploma eventually leading to award of full Membership (MCIPS)• Last year’s CIPS MENA conference in Qatar was a huge success. This year the MENA Annual conference is scheduled to hold on May 19, 2013 in Dubai. Please plan to participate in large numbers.
Chartered Institute of Purchasing and Supply (CIPS) Qatar BranchReport on Business plan By Vice Chair and Treasurer
Chartered Institute of Purchasing and Supply (CIPS) Qatar Branch 2013 Business Plan CIPS Qatar Branch Date Issued: 13th February, 2013 Mike Anwana Raul Aliyev Naveen Aggarwal Chair Vice-Chair Treasurer
Plan for Developmental Events in 2013 All events are overseen by Peter Edy (Events Officer) FOCUS AREA TIME- CHAMPION FRAME (S) *1. Community Meet #1: Meeting of Qatar Procurement community End Feb Shailendra and Dhirendra2. Members’ Learning Event #1: organize a CIPS members’ learning End Mar Raul and Doraevent on: “Tools and techniques for the conduct of market analysis andevaluation to determine dynamics and benchmarking market information”3. Community Meet #2: Meeting of Qatar Procurement community End May Shailendra and Dhirendra4. Members’ Learning Event #2: Interactive event on “Promoting End Jun Rao and Peterprocurement best practices and controls framework” or “Legalcompliances - practical solutions to avoid T&Cs stalemate”5. Community Meet #3: Meeting of Qatar Procurement community Early Oct Shailendra and Dhirendra6. Members’ Learning Event #3: Annual General Meeting for 2013 and a End Nov Mike, Naveen,Master Class Shailendra, and Dhirendra7. CIPS Outreach Event (s): CIPS outreach event for Career awareness TBD Mike andto a number of universities in Qatar, designed to reach to undergraduate Naveenstudents about the Procurement and Supply profession, opportunities andfuture inherent in the profession
Budget Estimate for 2013 (QAR) Activity / Event Budget Approved Additional Remarks Estimate Funding by Funds For 2013 CIPS-MENA Required by QCIPSCommittee Operations 12,000 NIL 12,000 Assume QR 1,000 / Month to cover for stationeries, paid media services such as upgrade of LinkedIn account, printing, promotional gifts at the events etc.1. Community Meet #1 10,000 10,000 N/A2. Members’ Learning Event #1 10,000 10,000 N/A3. Community Meet #2 10,000 10,000 N/A4. Members’ Learning Event #2 10,000 10,000 N/A5. Community Meet #3 10,000 10,000 N/A6. Members’ Learning Event #3 10,000 10,000 N/Aplus AGM and Master Class7. CIPS Outreach Event (s) NIL N/A N/A Sponsored by University / Educational Institute TOTAL 72,000 60,000 12,000
Internal Committee Goals & Objectives EVENT TIME- CHAMPION FRAME (S)1. QCIPS Committee: Conduct bi-weekly meetings of QCIPS Ongoing Mike / RaulExecutive Committee to ensure required momentum for the full and 31-Mar- &penetration of CIPS in Qatar, including completion of start-up logistics, 13 (for set- All Teamroles and responsibilities of committee members etc. up)2. Media Strategy: Develop and implement a comprehensive media 31-Mar-13 Dhirendrastrategy in order to ensure engagement and knowledge sharing amongprocurement professionals in Qatar through social media platformssuch as LinkedIn, Facebook, and Twitter, Group E-mail, along withmain CIPS webpage. Develop a plan for QCIPS quarterly newsletterfrom 20143. Marketing Strategy: Develop and implement an appropriate 31-Mar-13 Mike & Raulmarketing strategy for engaging procurement and supply professionalsin Qatar.4. Funding Strategy: Develop and Implement an alternate funding 31-Mar-13 Naveenstrategy to supplement funding from Qatar MENA for carrying outQCIPS activities and events.5. CIPS HQ Support: Ensure necessary visibility. and leverage 30-Jun-13 Shailendrasupport from CIPS HQ / MENA offices of the QCIPS activities andprogress, including feature / article in Supply magazine.
Problems and opportunities (CAT Analysis)Activity CAT Comments Cost Applicability Time 1 1 1 1 Activity is feasible Possible time constrains to 2 2 2 --- gather big number of students, communications To get more data with 3 3 --- 3 regards to content and applicability 4 4 4 4 Activity is feasible 5 5 5 5 Activity is feasible 6 6 6 6 Activity is feasible 7 7 7 7 Activity is feasible
Chartered Institute of Purchasing and Supply (CIPS) Qatar Branch Q&A session and Invitation ofvolunteers to support activities
CIPS Qatar Branch Event in 27th March 2013Tools and techniques for the conduct of market analysis and evaluation to determine dynamics and benchmarking market information Will Make sure to address if not all but most of them Who or what type of From where should units? the units come? Opportunity to meet with CIPS Management Presentation/Interactive workshops How should the units be How many units? chosen?
CIPS Qatar Branch Vacancies TBA (Vacant) Education Liaison Officer TBA (Vacant) Joint Secretary INVITE NOMINATIONS AND ELECT NEW MEMBERS
Chartered Institute of Purchasing and Supply (CIPS) Qatar Branch Learning session By Chair
SUPPLIER APPRAISAL: VENDOR EVALUATION AND DEVELOPMENT
SUPPLIER APPRAISAL: VENDOR EVALUATION & DEVELOPMENTCentral Part Of Purchasing Strategy (Supplier Selection)Objective:•Reducing Purchasing/Sourcing risk and maximising overall value to the purchasingorganisation through Suppliers optimisationOverview Of Evaluation And Selection Process:•Recognition of Need For Supplier Selection•Identification of Key Sourcing Requirements•Determination of Sourcing Strategy•Identification of Potential Supply Sources•Limit Suppliers in Selection Pool•Determination of Method of Suppliers evaluation and Selection•Management of Suppliers Capability Selection of Suppliers, Securing Recognition of Need for Agreement & Setting Management Suppliers Selection Approach & KPIs
SUPPLIER APPRAISAL: VENDOR EVALUATION & DEVELOPMENT Identify Identify Determine Determine Method forRecognise need for Potential Limit Suppliers in Selection Select Suppliers & Secure Sourcing Sourcing Pool Supplier AgreementSupplier Selection Supply Eval/ Selection Require--ments Strategy Sources • Anticipation • Based on of Future • Establish gathered • Develop and • Existing Supplier • Determine agreement requirements • Understanding information validate sourcing meets cost, Supplier with selected • Insight into important limit Supplier strategy delivery & Evaluation suppliers new product purchase pool • Single Supplier vs. performance process • Set up SLA as dev plan requirements • Use Multiple Suppliers • Experience with • Establish necessary to • Preliminary • Determine performance • Short term vs. Category Evaluation measure SPEC and internal and /capability long term • Trade journals criteria performance external matrix material strategy • Trade • Seek and obtain • Establish KPIs customers • Financial risk requirements • Full service vs. Directories Supplier to manage • Supplier analysis • Service non-full services • Second Party or information relationship performance • Evaluate requirement suppliers Indirect • Carry out categories areas performance • Process req • Domestic vs. information Supplier • Agree • Known • Quality, cost foreign suppliers • Suppliers facilities visits relationship • Purchasing categories and delivery • Close vs. Arm’s information • Prequalify as and groups • Quality, cost • Evaluate length management necessary performance • Services and delivery Supplier relationship consultants • Execute process management forecast provided model information
Instructions•Break into 4 (four) teams•Brainstorm assigned topics•Share best practices experience•Appoint spokes person who willprovide feedback to the house Team 11 Team Team 22 Team Team 33 Team Team 44 Team Led by Naveen Led by Naveen Led by Rao Led by Rao Led by Peter Led by Peter Led by Panday Led by Panday Determine Identify Potential Determine Method for Sourcing Supplier Select Suppliers & Secure Strategy Supply Agreement Eval/ Selection Sources • Develop and • Establish • Existing • Determine validate sourcing agreement Supplier meets Supplier strategy with selected cost, delivery Evaluation • Single Supplier vs. suppliers & performance process Multiple • Set up SLA as • Experience • Establish Suppliers necessary to with Category Evaluation • Short term vs. measure • Trade journals criteria long term performance • Trade • Seek and strategy • Establish KPIs Directories obtain Supplier • Full service vs. to manage • Second Party information non-full services relationship or Indirect • Carry out suppliers categories information Supplier • Domestic vs. • Agree • Suppliers facilities visits foreign suppliers relationship information • Prequalify as • Close vs. Arm’s and management necessary length performance consultants • Execute relationship management process model
Chartered Institute of Purchasing and Supply (CIPS) Qatar Branch Learning session Group Feedback
Chartered Institute of Purchasing and Supply (CIPS) Qatar Branch Closing remarks andannouncement of next formal community event By Chair
Chartered Institute of Purchasing and Supply (CIPS) Qatar BranchThank You for your time & See you again