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Maximize Demosphere XXX - Time Saving Tournament Management Ideas

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In Maximize Demosphere XXX, a collection of time saving tournament management ideas were discussed. They included tips for pre-tournament, during the tournament, and moving forward to future events.

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Maximize Demosphere XXX - Time Saving Tournament Management Ideas

  1. 1. Time Saving Tournament Ideas Sean Rose - Marketing Director September 14, 2011Wednesday, September 14, 11
  2. 2. Session Overview Part 1: Pre-Tournament Part 2: During the Tournament Part 3: Future Tournaments Follow us on Twitter Like us on FacebookWednesday, September 14, 11
  3. 3. Pre-Tournament: Your Best Opportunity Think clearly Less stress More automated processesWednesday, September 14, 11
  4. 4. Done it before? Clone!Wednesday, September 14, 11
  5. 5. Mass Communication Pre-write multiple types of messages: Procedural Reminders Waiting List Updates Potential ChangesWednesday, September 14, 11
  6. 6. Don’t Repeat HistoryWednesday, September 14, 11
  7. 7. Answer Questions in Advance!Wednesday, September 14, 11
  8. 8. FAQ Section of Website Preemptively via email/phoneWednesday, September 14, 11
  9. 9. Delegate Effectively One person cannot be everywhere! Pre-train your volunteers.Wednesday, September 14, 11
  10. 10. Game Schedule Planning Consider combinations you can accept. For example, 5, 6, 8 team divisions Finalize tie patterns long before actually needed. Manage small tweaks as event draws near.Wednesday, September 14, 11
  11. 11. During the Tournament Rely on your pre- established processes Take careful notesWednesday, September 14, 11
  12. 12. Use PhoneItIn™ Report Scores via... Phone Call iPhone®/Android™ Utilize more than one person! Maybe 1 per field or site?Wednesday, September 14, 11
  13. 13. Manage The Transition Wrap Up can be a blur Have a pre-set list of objectives so items don’t linger. Award Distribution Logging money & materials Lost & FoundWednesday, September 14, 11
  14. 14. Future Tournaments Review your event notes Gather data from others Usually the biggest missed opportunityWednesday, September 14, 11
  15. 15. Ongoing Resources National Association of Tournament Directors Your State Association OK help guideWednesday, September 14, 11
  16. 16. Wrap Up Questions? support@demosphere.com Subscribe to the Demosphere Blog for... Industry News Product Features Best Practices ... and more!Wednesday, September 14, 11
  17. 17. Sean Rose srose@demosphere.comWednesday, September 14, 11

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