Maximize Demosphere XV Seasonal Registration Planning Presented by Sean Rose June 23, 2010
Before We Start... <ul><li>Product Needed for Today's Session: </li></ul><ul><li>  </li></ul><ul><ul><li>Online Registrati...
Session Overview <ul><li>Part 1: Timeline Thoughts </li></ul><ul><li>  </li></ul><ul><li>Part 2: Utilization Best Practice...
Part 1: Timeline <ul><ul><li>Don't be late! </li></ul></ul><ul><ul><ul><li>Holds true with any organization - don't miss t...
Part 1: Timeline <ul><ul><li>Prepare Properly </li></ul></ul><ul><ul><ul><li>Check all links - do they work as expected? <...
Part 1: Timeline <ul><ul><li>Policy Changes </li></ul></ul><ul><ul><ul><li>If changes come from the board, leave enough ti...
Part 2: Utilization Best Practices <ul><ul><li>Be Comprehensive & Precise </li></ul></ul><ul><ul><ul><li>Put as much onlin...
Part 2: Utilization Best Practices <ul><ul><li>Use Your Data </li></ul></ul><ul><ul><ul><li>Collect  school attended  duri...
Part 3: Further Ideas <ul><ul><li>Offer Scholarships </li></ul></ul><ul><ul><ul><li>Fund via team sponsorships & donations...
Part 3: Further Ideas <ul><ul><li>Activate User Update Option </li></ul></ul><ul><ul><ul><li>Communicate team/coach assign...
Wrap Up <ul><ul><li>Open Chat just moments away! </li></ul></ul><ul><li>  </li></ul><ul><ul><li>Questions? Email  [email_a...
Thanks for joining us for Maximize Demosphere XV Ideas for our July session? Email  [email_address]   Stay tuned to the Ju...
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Maximize Demosphere XV - Seasonal Registration Planning

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Maximize Demosphere XV - Seasonal Registration Planning

  1. 1. Maximize Demosphere XV Seasonal Registration Planning Presented by Sean Rose June 23, 2010
  2. 2. Before We Start... <ul><li>Product Needed for Today's Session: </li></ul><ul><li>  </li></ul><ul><ul><li>Online Registration </li></ul></ul>
  3. 3. Session Overview <ul><li>Part 1: Timeline Thoughts </li></ul><ul><li>  </li></ul><ul><li>Part 2: Utilization Best Practices </li></ul><ul><li>  </li></ul><ul><li>Part 3: Further Ideas </li></ul><ul><li>Join the Discussion on Twitter! Use #Demosphere and post! </li></ul><ul><ul><li>Follow us: @ demosphere </li></ul></ul><ul><ul><li>Follow me: @ seangw83 </li></ul></ul><ul><li>Find us on Facebook too! ( facebook.com/demosphere ) </li></ul><ul><li>The fun continues! </li></ul><ul><ul><li>Open chat directly following session. </li></ul></ul><ul><ul><li>Slides emailed & video posted online. </li></ul></ul>
  4. 4. Part 1: Timeline <ul><ul><li>Don't be late! </li></ul></ul><ul><ul><ul><li>Holds true with any organization - don't miss the window. </li></ul></ul></ul><ul><ul><ul><li>Work backwards  </li></ul></ul></ul><ul><ul><ul><ul><li>When does registration close? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>What programs do we have? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>How many children can we accept in each? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Allow extra time as needed. </li></ul></ul></ul></ul><ul><ul><li>Communication </li></ul></ul><ul><ul><li>Coach E-Mails </li></ul></ul><ul><ul><li>Donation Thank You's </li></ul></ul><ul><ul><li>Reminders </li></ul></ul><ul><ul><li>Other Messages </li></ul></ul>
  5. 5. Part 1: Timeline <ul><ul><li>Prepare Properly </li></ul></ul><ul><ul><ul><li>Check all links - do they work as expected? </li></ul></ul></ul><ul><ul><ul><ul><li>Regular, installments, donation only, etc. </li></ul></ul></ul></ul><ul><ul><ul><li>Have board members test for you. </li></ul></ul></ul><ul><ul><ul><li>If possible, allow an extra week. </li></ul></ul></ul><ul><ul><li>Uniforms - How To Handle? </li></ul></ul><ul><ul><ul><li>Order online as part of registration?  </li></ul></ul></ul><ul><ul><ul><li>Purchase in person at a local retailer? </li></ul></ul></ul><ul><ul><ul><li>Ordering earlier = more time to renegotiate sizes </li></ul></ul></ul>
  6. 6. Part 1: Timeline <ul><ul><li>Policy Changes </li></ul></ul><ul><ul><ul><li>If changes come from the board, leave enough time. </li></ul></ul></ul><ul><ul><ul><ul><li>Price, dates, program & payment options, etc.  </li></ul></ul></ul></ul><ul><ul><ul><li>Remember, most are volunteers - not primary job. </li></ul></ul></ul><ul><ul><ul><li>Disorganization shows quickly. </li></ul></ul></ul><ul><li>  </li></ul>
  7. 7. Part 2: Utilization Best Practices <ul><ul><li>Be Comprehensive & Precise </li></ul></ul><ul><ul><ul><li>Put as much online as possible. </li></ul></ul></ul><ul><ul><ul><li>Make instructions easy to follow - test with kids. </li></ul></ul></ul><ul><ul><li>Impose Late Fees Sooner </li></ul></ul><ul><ul><ul><li>Forecast numbers available sooner. </li></ul></ul></ul><ul><ul><ul><li>Start building teams earlier. </li></ul></ul></ul><ul><ul><ul><li>Gain extra revenue from those who wait until last minute. </li></ul></ul></ul><ul><ul><ul><li>Allows more time to ... </li></ul></ul></ul><ul><ul><ul><ul><li>Place jersey orders </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Correct errors </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Make last minute adjustments </li></ul></ul></ul></ul><ul><li>  </li></ul>
  8. 8. Part 2: Utilization Best Practices <ul><ul><li>Use Your Data </li></ul></ul><ul><ul><ul><li>Collect school attended during registration. </li></ul></ul></ul><ul><ul><ul><li>Seasonally, compare signups per school to overall enrollment. </li></ul></ul></ul><ul><ul><ul><ul><li>Identify schools with growth potential. </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Discuss why particular school(s) underperforming. </li></ul></ul></ul></ul><ul><ul><ul><li>Can run similar reports with ZIP codes, but total number may be tougher to calculate. </li></ul></ul></ul><ul><ul><li>Target Underperforming Areas </li></ul></ul><ul><ul><ul><li>Packets for School Distribution </li></ul></ul></ul><ul><ul><ul><li>Local Newspaper Ads </li></ul></ul></ul><ul><ul><ul><li>Google AdWords </li></ul></ul></ul><ul><li>  </li></ul>
  9. 9. Part 3: Further Ideas <ul><ul><li>Offer Scholarships </li></ul></ul><ul><ul><ul><li>Fund via team sponsorships & donations. </li></ul></ul></ul><ul><ul><ul><li>Another value from your organization </li></ul></ul></ul><ul><ul><ul><ul><li>Community benefit. </li></ul></ul></ul></ul><ul><ul><li>Boost Volunteerism </li></ul></ul><ul><ul><ul><li>Volunteer Buyout Program </li></ul></ul></ul><ul><ul><ul><ul><li>Included with OLR </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Require parents to either volunteer or donate. </li></ul></ul></ul></ul><ul><li>  </li></ul>
  10. 10. Part 3: Further Ideas <ul><ul><li>Activate User Update Option </li></ul></ul><ul><ul><ul><li>Communicate team/coach assignment to families </li></ul></ul></ul><ul><ul><ul><li>Communicate rosters to coaches </li></ul></ul></ul><ul><ul><ul><li>Notify via Broadcast Email feature </li></ul></ul></ul><ul><ul><ul><li>Avoid &quot;What team am I on?&quot; emails </li></ul></ul></ul><ul><ul><li>Donation Only Feature </li></ul></ul><ul><ul><ul><li>Allow community members to make standalone donations </li></ul></ul></ul><ul><ul><ul><li>Good for businesses & others without children. </li></ul></ul></ul><ul><li>  </li></ul>
  11. 11. Wrap Up <ul><ul><li>Open Chat just moments away! </li></ul></ul><ul><li>  </li></ul><ul><ul><li>Questions? Email [email_address] . </li></ul></ul><ul><li>  </li></ul><ul><ul><li>Items discussed today will be ... </li></ul></ul><ul><ul><ul><li>Emailed to you. </li></ul></ul></ul><ul><ul><ul><li>Posted on www.demosphere.com & Facebook </li></ul></ul></ul>
  12. 12. Thanks for joining us for Maximize Demosphere XV Ideas for our July session? Email [email_address]   Stay tuned to the July 2 edition of ExtraTime... To unmute yourself, press *6

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