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DSD-SEA 2019 System Integration and Standard Operation Procedures for Vietnam Hydro-Meteorological Administration - Huyen

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Presentation by Ms. Tran Thanh Huyen, Central for Environmental Fluid Dynamic (Vietnam) at the Seminar Hydro Software to support policy development and real-time decision making, during the Deltares Software Days South-East Asia 2019. Wednesday, 27 November 2019, Bangkok.

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DSD-SEA 2019 System Integration and Standard Operation Procedures for Vietnam Hydro-Meteorological Administration - Huyen

  1. 1. System Integration and Standard Operation Procedures for Vietnam Hydro-Meteorological Administration Presenter: Tran Thanh Huyen & Dinh Phuong Trang On behalf of Center for Environmental Fluid Dynamics, CEFD, Vietnam and Stitching Deltares, Netherlands Bangkok, November, 2019
  2. 2. CONTENTS 1. Before the project started… Forecasting and early warning system in Vietnam 2. Project design & framework The integrated forecasting and early warning system 3. After the project’s finished… Results and implications 4. Lesson learnt
  3. 3. Before the project started…. Forecasting and Early-warning System in Vietnam
  4. 4. Project synopsis • Title: System Integration and Technical Assistance for Strengthening of Weather Forecasting and Early Warning Systems in Vietnam • Part of: Component 2 of Vietnam Managing Natural Hazards Project (VN-Haz) • Duration: October 2014 – September 2019 • Client: Project Management Office Component 2 WB5 (PMO) & National Hydrometeorological Service (NHMS) or Vietnam Hydro-Met Administration • Consortium: JV Deltares/HaskoningDHV/CEFD and associates • Aim: To assist NHMS/PMO in developing a Unified National Integrated Meteorological and Hydrological System
  5. 5. Consortium • Joint Venture: - Deltares, the Netherlands (Lead) - HaskoningDHV, The Netherlands / Vietnam - Center for Environmental Fluid Dynamics, Vietnam • Sub-consultants: Bureau of Meteorology, Australia RMSI Private Ltd, India Mark Heggli (Innovative Hydrology Inc.), USA Jayaraman K. V. Potty, India December 2014 But most of all it is about people…
  6. 6. The forecasting and early warning systems in Vietnam at a glance STATUS Ca. 3000 staff, mostly observers, divided into top-down levels as shown in the pyramid beside LIMITATIONS • Observation network mostly manual; equipment partly old • Data transmission (relatively high latency) • Radar coverage not optimal, poor data processing • Limited NWP capacity • Data management fragmented • Dissemination mostly through textual forecast bulletins 01 National Centre 09 Regional Centres 54 Provincial Centres
  7. 7. Main bottlenecks, weaknesses of the Vietnam Meteorological Hydrological Administration (VNMHA) Observation systems and stations Transmission Prov./Region/Central Forecasts and warning bulletins Data collection and processing Models and DSS Distribution and delivery End Users − Radar system needs upgrade − Surface network too coarse − More automated stations needed − Lack of funds for O&M cause unreliable network − Insufficient reliability − Limited bandwidth − Too fragmented data handling − Equipment from many different suppliers − Many different databases − Lack of integrated EWS software − Enhancement of NWP and QPF needed − More trained staff needed − Complicated management system − Limited resources for O&M − Limited access to modern forecasting and data display and management tools Global / regional weather models − Dispersed / fragmented − Manual fax and e-mail delivery − More timely and accurate forecasts and warnings needed − More detailed and locally specific products that meet specific user needs − More access to data − Diversification of end users needed − Limited paying clients Prov. / Regional / National Centers General: − No formalized forecast evaluation procedure − Duplication of efforts between national, regional and provincial centres.
  8. 8. WHY IS A INTEGRATED FORECAST & EWS SYSTEM NEEDED FOR VIETNAM? 1. More automated station data with higher reliability 2. Unification of database and data handling 3. Better management in coordination/cooperation between different levels of Meteo-hydro service centres in Vietnam 4. Modern forecast display and visual tool supporting decision making 5. Better means of issuing and disseminating bulletins 6. Standardized operation schedules for all activities A comprehensive, centralized integrated forecasting and early warning system
  9. 9. Project design & framework The integrated forecasting and early warning system
  10. 10. Framework of the integrated forecasting and early warning system designed by the consortium of Deltares (NL), RoyalHaskoningDHV (NL) & CEFD (VN)
  11. 11. • Central Data Hub (CDH) receives all observation data from the stations automatically • Plug-in modules for standard format. • Storage of gridded data • Data Quality Assurance (QA) • Data synchronisation between Regional Centres and CDH • Provincial and Regional Centres run their ‘own’ hydrological models through a Client-Server system. Conceptual Design for data integration and weather forecasting support
  12. 12. …after the project’s finished Results and implications
  13. 13. Observation systems and stations Transmission Prov./Region/Central Forecasts and warning bulletins Data collection and processing Models and DSS Distribution and delivery End Users − Radar system needs upgrade − Surface network too coarse − More automated stations needed − Lack of funds for O&M cause unreliable network − Too fragmented data handling − Equipment from many different suppliers − Many different databases − Lack of integrated EWS software − Enhancement of NWP and QPF needed − More trained staff needed − Complicated management system − Limited resources for O&M − Limited access to modern forecasting and data display and management tools Global / regional weather models − Dispersed / fragmented − Manual fax and e-mail delivery − More timely and accurate forecasts and warnings needed − More detailed and locally specific products that meet specific user needs − More access to data − Diversification of end users needed − Limited paying clients Prov. / Regional / National Centers General: − No formalized forecast evaluation procedure − Duplication of efforts between national, regional and provincial centres. • 7 more radars installed • Increase of 438 automated stations • Manual stations reduced • Various transmission mode • Data ingested, processed to/in CDH automatically • One central database for gridded and scalar data • Centralized quality control • Easy data access via Service Layer • HPC system upgraded (from 1 to 70 Tflop) • Ensemble NWP models run • SMARTMET • Client-server FEWS-Rivers • Client-server FEWS-Marine GENERAL: - 5 SOPs developed - All centres can connect to the integrated system with specified authentication /authorization • End-to-end early warning system down to commune levels (100 communes and 23 districts) • Automatic forecast & warning bulletin creation and dissemination • Warnings via SMS and website with eye-catching visualization and user interface What do the project have achieved?
  14. 14. Map of new stations
  15. 15. Observations network: radar • 3 existing radars (Dong Ha, Tam Ky, and Nha Be) upgraded* • 5* new radars will be installed at Nha Trang, Viet Tri, Plei Ku, Qui Nhon, and Pha Din (installed), • 2** new radars already installed in Vinh and Phu Lien • IRIS/Radar software (Vailasa) for integration of all radar data. weather radars in near future * Finland aid; ** Japan aid
  16. 16. Data transmission • NHMS decided to continue working with GSM network • Observation data to be automatically transmitted to Central Data Hub and to Regional Centre
  17. 17. to a live system The live system at the VNMHA developed by KISTER (DE), JBA (UK) & Harmoniesoft (VN) Source: DV4 …from sketched design
  18. 18. Schematic of Integrated System 18 System approach • Central and highly integrated • Complete meteorological and hydrological data repository of Vietnam • Model integration using Delft-FEWS (inland and marine forecasting) • Interface with SmartMet (meteorological forecasting) • Web-based Service Layer Central Data Hub • Time series data • Gridded data Forecasting Support System • Meteorology • Hydrology • Inland • Coastal Service Layer • Data validation • Early warning • Data dissemination • Station controlling • Forecasting Source: Krister & JBA - Technical Proposal
  19. 19. Framework of the integrated forecasting and early warning system
  20. 20. • Central Data Hub (CDH) receives all observation data from the stations automatically ➔FieldVisits • Plug-in modules for standard format. ➔ Perl commands to develop converters to accepted formats in CDH • Storage of gridded data ➔ Array storage (Stored in HPC SAN) • Data Quality Assurance (QA) ➔ set of validation rules • Data synchronisation between Regional Centres and CDH ➔ Synchovery software • Provincial and Regional Centres run their ‘own’ hydrological models through a Client-Server system. ➔ Delft-FEWS client-server system which uses CDH as the central database Center Data Hub (CDH)
  21. 21. Framework of the integrated forecasting and early warning system
  22. 22. Model schema (Reservoir & 1D Hydraulic model) Red River: - MAR INE - MIKE 11 Ma River: NAM Ca River: NAM Hung River: MARINE Se Ban: MIKE Srepo k: MIKE Mekong Delta: ISIS D i n h The Live System at VNMHA New river models developed by Center For Water Resources Software (VN) Source: DV3
  23. 23. Integration of marine models The Live System at VNMHA 3 marine models: SuWAT, ROMS, SWAN installed on HPC SuWAT ROMS SWAN
  24. 24. Using Delft-FEWS as a forecasting sub-system Source: Krister & JBA - Technical Proposal Models can be integrated: MIKE (11-NAM), WFLOW, SOBEK, etc. Input data: NWP, Forecast, Satellites, Station data…
  25. 25. Framework of the integrated forecasting and early warning system
  26. 26. Service Layer Source: Kister (DV4)
  27. 27. System Deloyment 2 7 Server Client • CDH collection and storage layer deployed • FSS server backend deployed • Backend of service layer deployed • Access to hydro.- met portal and user dashboards • Several installations CDH and Delft-FEWS clients (expert clients) CDH data management SL data analysis and forecasting FSS model forecasts Source: Kister & JBA - Technical Proposal
  28. 28. Framework of the integrated forecasting and early warning system
  29. 29. Early warning system structure in Vietnam Central Forecasting Service Regional Forecasting Services Central Steering Committee for Disaster Prevention Center Regional/local SCDPC
  30. 30. End-to-end early warning system Source: DV2
  31. 31. Standard Operation Procedures (SOPs) Make life easier to everyone SOP framework (DV1)
  32. 32. Example of SOP for Forecasting procedure: Implementation of forecast and warning options • a SOP can be linked and referred to other SOPs to complete the entire loop of a bigger procedure • SOPs should be developed, adjusted and updated to suit to the current situation of the institution ➔ These selected SOPs are template and basis to develop other SOPs at the VNMHA Flow diagram of a SOP Checklist of a SOP
  33. 33. • The Integrated System increases O&M budget of 21%, but the majority is needed for radars and automatic station Adopt a business model which ring fences the pay service activities with clear operating rules and a governance structure. • The Integrated System requires higher qualified personnel for operation Human resources policy at VNMHA should pay increased attention at how to attract and keep highly qualified personnel, through continuous education, personal career building and good employment conditions (e.g. salaries). • A well organized institutional arrangement should be embedded in the current organization structure while SOPs have to be developed and updated to adapt to the most current situation. Lesson learnt: how to maintain the live system “live”? “There is a need to have incentive-driven policies and regulations to encourage and recruit qualified staff to work in the hydromet sector. Developing a good working environment that promotes creativity of staff and to retain qualified staff to continue working in their units is very important”.
  34. 34. Impression of an ideal instructional arrangement A “game” of all stakeholders… Research institutes: • Model research • Knowledge development • Optimization studies Management group: • Coordinating the developments • Crisis communication • Strategic decision making Developers: • Update model schematizations • Optimize model performances • Model studies • Operational needs Forecasters: • System monitoring • Assessing results • What-if scenarios • Internal/external Communication • Decision making ICT department: • System monitoring • IT O&M • System administration • Network communication • IT updates
  35. 35. Lesson learnt: Future improvements • Embrace the concept of a “live system” – can and should operate 24/7 under all conditions. • Invest in radar calibration in order to get accurate rainfall volumes => Enhance radar analysis enabling quantitative rainfall estimation (QPE) and quantitative precipitation forecasting (QPF) • Improvements in data exchange with stakeholders, such as reservoir operators and NHMS of neighboring countries. • Integrate all medium and big sized rivers into FSS • Develop automated drought forecasting system • Pilot and Roll out impact-based flood forecasting to priority rivers
  36. 36. Acknowledgement • Information of projects is provided by Dr. Marcel Marchand from Deltares, Project manager of the World Bank 5 Project • Technical assistance consultants of the Project: Joint-venture: Deltares, the Netherlands; Center for Environmental Fluid Dynamics, Vietnam (CEFD); and HaskoningDHV, the Netherlands/Vietnam • Vietnam Meteorological Hydrological Administration (VMHA) • Joint-venture of JBA, UK and Kister, Germany
  37. 37. Thank you!

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