Time management tips

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Time management tips

  1. 1. 7 TimeManagement Tipsfor Busy Teachers!Presented by Debbie Inglis, Square Two Development Ltd, December 2012www.squaretwo.co.uk
  2. 2. #1: Whats important and urgent?Split your tasks list into:important & urgentimportant and not urgent… and complete them in thatorder!Anything else (non-important) completeat your discretion when you havespare time!
  3. 3. For example, things you have little control over …E.g. Youre relying on a member of staff toprovide information for a policy youre writing, orassessment data which youre collating … andthey go off sick just before your deadlineThese things happen, especially at particularly busy / pressurisedtimes. Aim to give deadlines to others which are earlier than yourown deadlines, where possible.#2: Factor in problems
  4. 4. #3: Know your peak energy timesAim to do the trickier, morementally or physicallytaxing things whenyoure at your mostenergetic.First thing in the morning works forme!Some people are better later in theday / evening.Some lucky ones have more thanone energy peak a day!!
  5. 5. Ask questions to get clarity on tasks youre askedto do by others, rather than waste time later re-doing somethingWhen giving tasks to others, save time at the startby giving clear instructions and asking questionsto ensure they have clarity about whats expectedof them#4: Be clear about expectations
  6. 6. #5: Do you have a minute?”Lets face it – these requests shouldntbe taken literally … unless the personasking is a master at the Just aMinute radio programme!Firstly, decide whether you can spare the time tofind out more. If you cant, be pleasant andassertive and ask if they can come back later.Secondly, ask them to give you a brief summaryof what they need to speak to you about. Thenyoull be in a better position to say whether youvegot 1, 5 or 10 minutes to spare!
  7. 7. Theres a reason why they say – if you wantsomething done, ask a busy person.When we have time on our hands our pace of work slows, and theopposite is often the case when we have several things to do – soyou are generally at your most productive when you have severalthings on the go at once … just make sure this doesnt turn intooverwhelm.Know where your tipping point is for this!#6: Multi-tasking works wonders!
  8. 8. OK – not a real one, especially if its one ofthese!In his book, Eat That Frog, Brian Tracy reminds usof the saying that if the 1st thing you do eachmorning is eat a live frog, you can go through therest of the day knowing nothing else you face will beas unpleasant or difficult.So what frogs are you facing at the moment?If you keep putting off the larger tasks, try breakingthem into bite-sized pieces, and tackle one pieceeach day.More on this in a blog:http://squaretwocoaching.wordpress.com/2010/07/05/eat-that-frog-and-reduce-procrastination/#7: Eat a frog for breakfast

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