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Live streaming and
video recordings
made possible by
Museum Computer Network Conference
Montreal, Quebec
November 23, 2013
Martien de Vletter and David Stevenson
Acquiring Digital Material at
the Canadian Centre for Architecture

_____________________________________
 Acquisition and ingest of digital
material into our collection is a
multi-step process
 References herein to a “Digital...
 SIP : Submission Information
Package
 What we select for acquisition

 AIP : Archival Information
Package
 What we pr...
 Long-Term Preservation
 Authenticity
 Access
Knowledge
 Pre-selection of files
 Pre-reception of files
 Reception of files
 Harvesting media and files, and
reporting
 SIP p...
 Ingest Management and Storage
 including file migration and TMS linking

 Archival Information Package (AIP)
preparati...
 Ideally, the Digital Archivist reviews
materials in the native environment:
the donor’s location
 Digital Archivist ide...
Addresses issues:









The organization/firm
Staff/roles
The projects
The files
Computing environment
Software
...
 Digital Archivist: Creates Processing
Plan for expected receipt of materials
(versement)
 Registrar creates versement R...







Basic Project Details
Details of receipt
Harvesting
Preservation
SIP
Archival Arrangement
 Registrar: Receive Files by File
Transfer Service (No physical
Media), or, receive portable media
 Registrar: updates T...
 Review Content; Make sure that
contents reflect extent of what was
expected
 Digital Archivist Notifies Registrar Of
Fi...
 Digital Archivist: Reads the physical
media, analyzes the files
themselves, and generates harvest
reports
 WHAT’S THE H...
 Our harvesting tool is software that
was developed in-house.
 It extracts files from a piece of
digital media (CD, HDD,...










Reports
File quantities
File sizes
File identification based on file
extension and signature
Checksum
T...
 Digital Archivist: Creates BLS
 Later, BLS files may be further
organized into a classification
scheme for archiving an...
Basic Logical Schema (BLS)
Category
Documentation and Research
Design

Presentation Material
Promotion
Administration
Soft...
 Conservator/Digital Archivist:
Migrate files (if not normalized by
harvester) as Required for
Preservation and Access
 ...
 Digital Archivist: Reviews BLS
&develops aClassificationScheme if
necessary
 Cataloguers, Digital Archivist &
Conservat...
 SIPs, AIPs, are put into permanent
archival storage. This includes the
original bitstreamand a handful of
associated and...
 Availing derivative files created from
originals, for the purpose of access
 Possibility of using the virtual
computer ...
 We are still charting our course and
evaluating our technological and
staff role requirements
 The role of metadata in ...
 And much more…
Merci
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
Acquiring Born-Digital Material at the Canadian Centre for Architecture
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Acquiring Born-Digital Material at the Canadian Centre for Architecture

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The acquisition of born-digital material into the Canadian Centre for Architecture’s Collection is a process of many stages, procedures, and tools. The CCA has developed new software tools to facilitate the selection, archival arrangement, migration, and preservation of born-digital material, while simultaneously developing new processes and workflows to support this mission. Our presentation will introduce the tools created by CCA to support these processes : our HARVESTING TOOL, ADAPT, QUESTIONNAIRE. Via this introdcution we will also touch upon various roles and workflows in the acquisition of born-digital material.

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Acquiring Born-Digital Material at the Canadian Centre for Architecture

  1. 1. Brought to you by Live streaming and video recordings made possible by
  2. 2. Museum Computer Network Conference Montreal, Quebec November 23, 2013 Martien de Vletter and David Stevenson
  3. 3. Acquiring Digital Material at the Canadian Centre for Architecture _____________________________________
  4. 4.  Acquisition and ingest of digital material into our collection is a multi-step process  References herein to a “Digital Archivist” are for a newly emerging role at CCA  Our process is largely self-directed and is based on the evolving assessment of our needs; a work-inprogress  Open Archives Information System (OAIS):  Ideas  guidance  definitions
  5. 5.  SIP : Submission Information Package  What we select for acquisition  AIP : Archival Information Package  What we preserve  DIP : Dissemination Information Package  What we provide access to
  6. 6.  Long-Term Preservation  Authenticity  Access
  7. 7. Knowledge
  8. 8.  Pre-selection of files  Pre-reception of files  Reception of files  Harvesting media and files, and reporting  SIP production ESTABLISHED WORKFLOW STAGES (in practice)
  9. 9.  Ingest Management and Storage  including file migration and TMS linking  Archival Information Package (AIP) preparation and management  Work with Cataloguers  Long-term preservation: submission to Dark Archive with offsite backups  Work with IT department  Access to Dissemination Information Package (DIP) FUTURE WORKFLOW STAGES (currently in development)
  10. 10.  Ideally, the Digital Archivist reviews materials in the native environment: the donor’s location  Digital Archivist identifies the projects or content of interest  Identification of linked or dependent files  Provide the Questionnaire to the donor  Staff at donor’s office puts files onto portable digital media (HDD, optical disk). PRE-SELECTION
  11. 11. Addresses issues:        The organization/firm Staff/roles The projects The files Computing environment Software Design methodology
  12. 12.  Digital Archivist: Creates Processing Plan for expected receipt of materials (versement)  Registrar creates versement Record in our collections management system “The Museum System” (TMS)  Digital Archivist creates folder for digital donation in Shipping Space
  13. 13.       Basic Project Details Details of receipt Harvesting Preservation SIP Archival Arrangement
  14. 14.  Registrar: Receive Files by File Transfer Service (No physical Media), or, receive portable media  Registrar: updates TMS and Processing Plan with Record of Receipt  Registrar: Transfers Digital Media to Digital Archivist  Digital Archivist: Copy/transfer files to folder in Shipping Space from original media
  15. 15.  Review Content; Make sure that contents reflect extent of what was expected  Digital Archivist Notifies Registrar Of Files copied to Shipping space and returns portable media  Registrar Updates TMS with New location in Shipping Space
  16. 16.  Digital Archivist: Reads the physical media, analyzes the files themselves, and generates harvest reports  WHAT’S THE HARVESTING TOOL WE USE?
  17. 17.  Our harvesting tool is software that was developed in-house.  It extracts files from a piece of digital media (CD, HDD, DVD, USB DRIVE), and performs a series of analyses on the files.  Over time, the functionalities of our harvesting tool have grown. It now includes elements that lean towards making it a “SIP preparation tool”.
  18. 18.          Reports File quantities File sizes File identification based on file extension and signature Checksum Temporary/junk files Duplicate files Corrupted files File dependencies (links to other files)
  19. 19.  Digital Archivist: Creates BLS  Later, BLS files may be further organized into a classification scheme for archiving and cataloguing purposes
  20. 20. Basic Logical Schema (BLS) Category Documentation and Research Design Presentation Material Promotion Administration Software Unclassified Material Examples of Original File Content that should be placed into BLS category Site surveys, prototypes, road maps, etc. Exports, diagrams, design development, construction drawings. Models, competition Drawings, bid packages Publications, websites, brochures, etc. Financing, schedule, textual documents Software Everything that is not contained in the other categories
  21. 21.  Conservator/Digital Archivist: Migrate files (if not normalized by harvester) as Required for Preservation and Access  Digital Archivist: Link files to TMS
  22. 22.  Digital Archivist: Reviews BLS &develops aClassificationScheme if necessary  Cataloguers, Digital Archivist & Conservator:AIP Requirements are applied
  23. 23.  SIPs, AIPs, are put into permanent archival storage. This includes the original bitstreamand a handful of associated and relevant data and the AIP.  One-way repository, no access is permitted except in very rare cases
  24. 24.  Availing derivative files created from originals, for the purpose of access  Possibility of using the virtual computer workstation  Access through CCA-produced Digital Asset Management Software, ADAPT
  25. 25.  We are still charting our course and evaluating our technological and staff role requirements  The role of metadata in preservation and resource description  preferred formatsfor preservation and access  Preserving Significant Properties in migration  File processing tools
  26. 26.  And much more…
  27. 27. Merci

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