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2
 IR: What is it? 
• “An institutional repository is an online locus for collecting, 
preserving, and disseminating - in d...
4
 CRIS: What is it? 
• “A Current Research Information System, commonly known as 
"CRIS", is any information tool dedicate...
 CRIS: What is it? 
• “A Current Research Information System, commonly known as 
"CRIS", is any information tool dedicate...
 CRIS: What is it? 
• “A Current Research Information System, commonly known as 
"CRIS", is any information tool dedicate...
 CRIS: What is it? 
• “A Current Research Information System, commonly known as 
"CRIS", is any information tool dedicate...
 CRIS: What is it? 
• “A Current Research Information System, commonly known as 
"CRIS", is any information tool dedicate...
 CRIS: What is it? 
• “A Current Research Information System, commonly known as 
"CRIS", is any information tool dedicate...
 CRIS flavours 
• Internal only? 
– Research & decision support 
• Public also? 
– Knowledge Exchange, Knowledge Translat...
 CRIS flavours 
• Internal only? 
– Research & decision support 
• Public also? 
– Knowledge Exchange, Knowledge Translat...
14
 The HKU Scholars Hub 
• 2005 begun, 
– Publications 
– Open Access 
• Not compelling with faculty 
• 2009 “Knowledge Exc...
 The HKU Scholars Hub 
• 2005 begun, 
– Publications 
– Open Access 
• Not compelling with faculty 
• 2009 “Knowledge Exc...
The backend 
• With our partners, CINECA of Italy 
• Dspace: Postgres tables 
• Relational tables 
– Publications 
– Resea...
• Show 
– Affiliations 
– citeULike, Scopus, PubMed, WoS 
– Internal stats, download & view 
• Article level metrics 
• Al...
• Show 
– Affiliations 
– citeULike, Scopus, PubMed, WoS 
– Internal stats, download & view 
• Article level metrics 
• Al...
• Show 
– Affiliations 
– citeULike, Scopus, PubMed, WoS 
– Internal stats, download & view 
• Article level metrics 
• Al...
Owner Database Data 
HKU Registry Communications Directory Name, email, office, title 
-- ditto Research Output System 
(R...
 香港大學學術庫- The HKU Scholars Hub - 香港大學學術庫
30
31
 External Sources 
Company Database 
Elsevier Scopus 
-- ditto BiomedExperts 
Thomson Reuters ResearcherID 
Web of Scienc...
34
35
6:04 AM 39
 Patent Sources 
Country Source 
US USPTO 
Derwent 
World Patent Lens 
Patentscope 
Espacenet 
US (Chemistry) SciFinder 
...
6:04 AM 43
 香港大學學術庫- The HKU Scholars Hub - 香港大學學術庫
 香港大學學術庫- The HKU Scholars Hub - 香港大學學術庫
 香港大學學術庫- The HKU Scholars Hub - 香港大學學術庫
 OA  KE  CRIS 
• Other CRIS functions: 
– Monthly stat reports to each scholar 
• Citation totals, and % of monthly inc...
CRIS; included & 
overlapping concepts 
• Reputation Management System 
– Proactive & reactive measures to enhance & prote...
 Dspace - CRIS 
• Funded by HKU KEO 
• All new Hub features  Dspace community 
– Rel. 3.0 and future releases 
• Looking...
 Library Sponsored 
• Publications are central 
• Not just bibliographic metadata 
– People 
– Projects / grants 
– Award...
References 
• Loria, Pat. (2013). “Impact beyond metrics: Telling your 
research impact story”. Research Support Community...
• This PPT & PDF are licensed under the 
Creative Commons Attribution “CC-BY” 
license. This license permits use of this 
...
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
Moving from an IR to a CRIS, the why & how
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Moving from an IR to a CRIS, the why & how

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IRs collect, manage and display publications, and their metadata. However, an institution’s research, expertise and capacity is described by more than publications. The HKU Scholars Hub, hosted in DSpace, began as the IR of The University of Hong Kong (HKU) in 2005. Asking for voluntary deposit of publications from HKU academics, it received little notice, and more importantly, little support from University senior management. In 2009 a new HKU initiative, Knowledge Exchange, adopted the Hub as a key vehicle to share knowledge and skill with the community outside HKU. With funding support from the Office of KE, we extended the data model of DSpace to include relational tables on non-publication objects, including people, grants, and patents, holding attributes of these objects, such as co-investigators, co-inventors, co-prize winners, research interests, languages spoken, supervision of postgraduate theses, etc. The DSpace user interface now delivers an integrated search and display on these objects and attributes, as well as on ones newly derived, such as authority work on name disambiguation and synonymy in Roman and Hanzi (漢字), visualizations on networks of co-authors, co-investigators, etc, metrics extracted from external sources such as Scopus, WoS, PubMed, Google Scholar Citations, internal alt-metrics of view and download counts, and more. Beyond the functions of an IR, the Hub now performs as a system for reputation management, impact management, and research networking and profiling -- all of which are concepts included in the broad term, “Current Research Information System” (CRIS). These new objects and attributes curated from several trusted sources, and integrated into the present mashup, contextualize and highlight HKU research, and attract more hits, than an IR with only publications.

The HKU Office of Knowledge Exchange has now funded the modularization of these new HKU features of DSpace. Together with our partner, CINECA of Italy, we are making this work available in open source for the DSpace community.

Moving from an IR to a CRIS, the why & how

  1. 1. 2
  2. 2.  IR: What is it? • “An institutional repository is an online locus for collecting, preserving, and disseminating - in digital form - the intellectual output of an institution, particularly a research institution” -- Wikipedia (November 2012) • Academic Institution: journal articles, theses, learning objects –  Publications • Why? – Provide Open Access – Create global visibility – Collect content in a single location – Preservation 3
  3. 3. 4
  4. 4.  CRIS: What is it? • “A Current Research Information System, commonly known as "CRIS", is any information tool dedicated to provide access to and disseminate research information, such as People, Projects, Organizations, Results (publications, patents and products), Facilities, and Equipment.” – “EuroCRIS”, Wikipedia (Nov 2012) • for researchers: easy access to relevant information • for research managers and administrators: easy measurement and analysis of research activity • for research councils: optimisation of the funding process • for entrepreneurs and technology transfer organizations: easy retrieval of novel ideas and technology in a knowledge-assisted environment and easy identification of competitors and previously done similar research • for the media and public: easy access to information, software and computer power to allow easily-assimilated presentation of research results in appropriate contexts. 5
  5. 5.  CRIS: What is it? • “A Current Research Information System, commonly known as "CRIS", is any information tool dedicated to provide access to and disseminate research information, such as People, Projects, Organizations, Results (publications, patents and products), Facilities, and Equipment.” – “EuroCRIS”, Wikipedia (Nov 2012) • for researchers: easy access to relevant information • for research managers and administrators: easy measurement and analysis of research activity • for research councils: optimisation of the funding process • for entrepreneurs and technology transfer organizations: easy retrieval of novel ideas and technology in a knowledge-assisted environment and easy identification of competitors and previously done similar research • for the media and public: easy access to information, software and computer power to allow easily-assimilated presentation of research results in appropriate contexts. 6
  6. 6.  CRIS: What is it? • “A Current Research Information System, commonly known as "CRIS", is any information tool dedicated to provide access to and disseminate research information, such as People, Projects, Organizations, Results (publications, patents and products), Facilities, and Equipment.” – “EuroCRIS”, Wikipedia (Nov 2012) • for researchers: easy access to relevant information • for research managers and administrators: easy measurement and analysis of research activity • for research councils: optimisation of the funding process • for entrepreneurs and technology transfer organizations: easy retrieval of novel ideas and technology in a knowledge-assisted environment and easy identification of competitors and previously done similar research • for the media and public: easy access to information, software and computer power to allow easily-assimilated presentation of research results in appropriate contexts. 7
  7. 7.  CRIS: What is it? • “A Current Research Information System, commonly known as "CRIS", is any information tool dedicated to provide access to and disseminate research information, such as People, Projects, Organizations, Results (publications, patents and products), Facilities, and Equipment.” – “EuroCRIS”, Wikipedia (Nov 2012) • for researchers: easy access to relevant information • for research managers and administrators: easy measurement and analysis of research activity • for research councils: optimisation of the funding process • for entrepreneurs and technology transfer organizations: easy retrieval of novel ideas and technology in a knowledge-assisted environment and easy identification of competitors and previously done similar research • for the media and public: easy access to information, software and computer power to allow easily-assimilated presentation of research results in appropriate contexts. 8
  8. 8.  CRIS: What is it? • “A Current Research Information System, commonly known as "CRIS", is any information tool dedicated to provide access to and disseminate research information, such as People, Projects, Organizations, Results (publications, patents and products), Facilities, and Equipment.” – “EuroCRIS”, Wikipedia (Nov 2012) • for researchers: easy access to relevant information • for research managers and administrators: easy measurement and analysis of research activity • for research councils: optimisation of the funding process • for entrepreneurs and technology transfer organizations: easy retrieval of novel ideas and technology in a knowledge-assisted environment and easy identification of competitors and previously done similar research • for the media and public: easy access to information, software and computer power to allow easily-assimilated presentation of research results in appropriate contexts. 9
  9. 9.  CRIS: What is it? • “A Current Research Information System, commonly known as "CRIS", is any information tool dedicated to provide access to and disseminate research information, such as People, Projects, Organizations, Results (publications, patents and products), Facilities, and Equipment.” – “EuroCRIS”, Wikipedia (Nov 2012) • for researchers: easy access to relevant information • for research managers and administrators: easy measurement and analysis of research activity • for research councils: optimisation of the funding process • for entrepreneurs and technology transfer organizations: easy retrieval of novel ideas and technology in a knowledge-assisted environment and easy identification of competitors and previously done similar research • for the media and public: easy access to information, software and computer power to allow easily-assimilated presentation of research results in appropriate contexts. 10
  10. 10.  CRIS flavours • Internal only? – Research & decision support • Public also? – Knowledge Exchange, Knowledge Translation, Knowledge Transfer • Built in one integrated whole? • Distributed, with APIs calling on-the-fly, other databases
  11. 11.  CRIS flavours • Internal only? – Research & decision support • Public also? – Knowledge Exchange, Knowledge Translation, Knowledge Transfer • Built in one integrated whole? • Distributed, with APIs calling on-the-fly, other databases
  12. 12. 14
  13. 13.  The HKU Scholars Hub • 2005 begun, – Publications – Open Access • Not compelling with faculty • 2009 “Knowledge Exchange” – New funding, from HKU KEO – New interest, from faculty • An exchange of research and skills between HKU and its community for mutual benefits • A database or exchange hub to enable, facilitate and measure HKU’s KE 15
  14. 14.  The HKU Scholars Hub • 2005 begun, – Publications – Open Access • Not compelling with faculty • 2009 “Knowledge Exchange” – New funding, from HKU KEO – New interest, from faculty • An exchange of research and skills between HKU and its community for mutual benefits • A database or exchange hub to enable, facilitate and measure HKU’s KE 16
  15. 15. The backend • With our partners, CINECA of Italy • Dspace: Postgres tables • Relational tables – Publications – ResearcherPages (People) – Grants – Soon: depts/ctrs & other entities
  16. 16. • Show – Affiliations – citeULike, Scopus, PubMed, WoS – Internal stats, download & view • Article level metrics • Alt-metrics – Contact the Author ? – Chunyue [Scopus] [Scopus] [Scopus] [Scopus] [Scopus] [Scopus]
  17. 17. • Show – Affiliations – citeULike, Scopus, PubMed, WoS – Internal stats, download & view • Article level metrics • Alt-metrics – Contact the Author ? – Chunyue [Scopus] [Scopus] [Scopus] [Scopus] [Scopus] [Scopus]
  18. 18. • Show – Affiliations – citeULike, Scopus, PubMed, WoS – Internal stats, download & view • Article level metrics • Alt-metrics – Contact the Author ? – Chunyue [ORCID] [ORCID] [ORCID] [ORCID] [ORCID] [ORCID]
  19. 19. Owner Database Data HKU Registry Communications Directory Name, email, office, title -- ditto Research Output System (ROS) Publications Data -- ditto -- ditto Awards, honours, prizes HKU Registry, Research Services Research Committee Grants Application System Grant, PI, Co-I, panel, keywords, funding, etc. HKU Graduate School Postgraduate student supervision DB Supervised students, thesis title, date, etc. Faculty, Department pages Staff profiles Research interests, picture, etc. HKU Communications & Public Affairs (CPAO) Media Contact Directory Expertise, languages spoken & written -- ditto Community Service DB Editorships, miscellaneous HKU Tech Transfer Office Patent data
  20. 20.  香港大學學術庫- The HKU Scholars Hub - 香港大學學術庫
  21. 21. 30
  22. 22. 31
  23. 23.  External Sources Company Database Elsevier Scopus -- ditto BiomedExperts Thomson Reuters ResearcherID Web of Science RePEc SSRN ACM Digital Library NIH PubMed Google Google Scholar Citations Microsoft MS Academic Search MathSciNet CiteULike Soon: ResearchGate Soon: ImpactStory
  24. 24. 34
  25. 25. 35
  26. 26. 6:04 AM 39
  27. 27.  Patent Sources Country Source US USPTO Derwent World Patent Lens Patentscope Espacenet US (Chemistry) SciFinder EU European Patent Office Japan Japan Patent Office China SIPO (State Intellectual Property office of the PRC)
  28. 28. 6:04 AM 43
  29. 29.  香港大學學術庫- The HKU Scholars Hub - 香港大學學術庫
  30. 30.  香港大學學術庫- The HKU Scholars Hub - 香港大學學術庫
  31. 31.  香港大學學術庫- The HKU Scholars Hub - 香港大學學術庫
  32. 32.  OA  KE  CRIS • Other CRIS functions: – Monthly stat reports to each scholar • Citation totals, and % of monthly increase • Alt metrics: number of views and dowloads – Web service to extract any Hub data and re-use – Supply departmental citation increases to HKU Sr Management Team – Supply citation counts for HK University Grants Committee (UGC) RAE 49
  33. 33. CRIS; included & overlapping concepts • Reputation Management System – Proactive & reactive measures to enhance & protect reputation • Impact Management System – Research outputs – Impact metrics – Professional Activities – Measures of Esteem – Community, Industry & Policy impact, etc • Research Networking System – to discovery & use scholarly information – to facilitate the development of new collaborations & team science – have analytical capabilities that enable evaluation of scholarly activity over time – makes data available for broad repurposing • Research Profiling System • Expert Finder • IR
  34. 34.  Dspace - CRIS • Funded by HKU KEO • All new Hub features  Dspace community – Rel. 3.0 and future releases • Looking for interested collaborators & testers – http://cilea.github.com/dspace-cris/index.html
  35. 35.  Library Sponsored • Publications are central • Not just bibliographic metadata – People – Projects / grants – Awards – Patents – Results / impact • In the meantime, – Decline of print cataloguing – Re-purposing, re-training – All Hub metadata curated by the Cataloguing Dept.
  36. 36. References • Loria, Pat. (2013). “Impact beyond metrics: Telling your research impact story”. Research Support Community Day, Brisbane, Australia, 11 Feb 2013. http://www.slideshare.net/patloria/research-impact-beyond- metrics • Palmer, DT. (2011). Knowledge Exchange: A Strategy for Open Access Success at The University of Hong Kong. Chinese Journal of Library and Information Science (CJLIS). 4(1), 81-94. http://hub.hku.hk/handle/10722/145500
  37. 37. • This PPT & PDF are licensed under the Creative Commons Attribution “CC-BY” license. This license permits use of this work, so long as attribution is given. For more information about the license, visit – http://creativecommons.org/licenses/by/3.0/ • Archived at, – http://hub.hku.hk/handle/10722/181895 • Template & design, www.showeet.com
  • BurcuBulut

    Apr. 29, 2021

IRs collect, manage and display publications, and their metadata. However, an institution’s research, expertise and capacity is described by more than publications. The HKU Scholars Hub, hosted in DSpace, began as the IR of The University of Hong Kong (HKU) in 2005. Asking for voluntary deposit of publications from HKU academics, it received little notice, and more importantly, little support from University senior management. In 2009 a new HKU initiative, Knowledge Exchange, adopted the Hub as a key vehicle to share knowledge and skill with the community outside HKU. With funding support from the Office of KE, we extended the data model of DSpace to include relational tables on non-publication objects, including people, grants, and patents, holding attributes of these objects, such as co-investigators, co-inventors, co-prize winners, research interests, languages spoken, supervision of postgraduate theses, etc. The DSpace user interface now delivers an integrated search and display on these objects and attributes, as well as on ones newly derived, such as authority work on name disambiguation and synonymy in Roman and Hanzi (漢字), visualizations on networks of co-authors, co-investigators, etc, metrics extracted from external sources such as Scopus, WoS, PubMed, Google Scholar Citations, internal alt-metrics of view and download counts, and more. Beyond the functions of an IR, the Hub now performs as a system for reputation management, impact management, and research networking and profiling -- all of which are concepts included in the broad term, “Current Research Information System” (CRIS). These new objects and attributes curated from several trusted sources, and integrated into the present mashup, contextualize and highlight HKU research, and attract more hits, than an IR with only publications. The HKU Office of Knowledge Exchange has now funded the modularization of these new HKU features of DSpace. Together with our partner, CINECA of Italy, we are making this work available in open source for the DSpace community.

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