Ltn 2010 02 risk glossary by dave cunningham on page 23
LTN PRESIDENT’S CORNER Toronto-based Gavel & Gown president Ron Collins. Software (www.amicusattorney. Amicus Attorney’s upgraded com) has introduced its Amicus calendar helps users track ad- 2010 line of practice manage- journment histories (including ment software. The suite includes reasons and dates), and helps a premium and small firm edition users prioritize events and dead- of Amicus Attorney 2010, as well lines. A file management feature Law Technology News as Amicus Accounting 2010 and Amicus Mobile 2010, reports helps users assign specific actions to files. Ron CollinsP r o d u c t s , S y s t e m s & S e r v i c e s f o r L e g a l P r o f e s s i o n a l s / w w w. l a w t e c h n o l o g y n e w s . c o m / F e b r u a r y 2 0 1 0 , Vo l . 1 7 N o . 2 P r i c e $ 2 0 . 0 0 COMPLIANCE SHOWCASE Conquer Records By Christian Rummelhoff create a formal set of procedures. Others I mplementing a records management program in any organization is chal- lenging, but even more so when you have developed informal practices, or operate with a shared attitude towards records management (such as “keep are dealing with autonomous, decen- everything”). In either case, resistance tralized business units. Effective leaders within autonomous business units rais- use communication — and appropriate es the risk of noncompliance. customization — to construct the most If you are in the process of imple- effective systems. menting a records management pro- If you’ve implemented a centralized gram in a decentralized company, here records management program, you’ve are five tips that may help prevent seen employees chaff at being forced rebellion: to change work habits. They see extra 1. Involve key players: The standard work — learning a new application, sys- (good) advice when establishing a tem or process — and may not see the company-wide program is to involve value of records management, or under- key people early in the process. Identify stand the cost and risk of accumulating pockets in the company with an inde- inconsistently-managed information. pendent culture, or with very different But it’s not only the individual em- needs from the rest of the company. ployees who react this way: entire busi- Speak with the leaders of the business ness units, departments, or function units and identify the people who have groups may grumble, push back, or knowledge of the records and regula- threaten open rebellion against a com- tory environment. Reach out and en- pany-wide program. courage their input in the development This reaction is usually less severe in of the company-wide program. companies with many central services. 2. Listen to pushback: Assume push- Employees at these companies are ac- back is the first glimpse of resistance customed to having corporate-level de- you’ll encounter later. Listen carefully mands inserted into their day-to-day to feedback and plan to address these operations. points during training. Your efforts may But centralized protocols are a tough- not win converts outright, but it will er sell when business units provide their help you identify real and perceived own services and support. Some units issues. To succeed you need to at least may have expended significant effort to mollify open See Rummelhoff Page 24RESOURCES Mobile Lawyer New York-based Skooba Design says its new The Nokia E72 smartphone device supports both busi- Netbook Messenger Bag holds 10” net- ness and personal messaging. Nokia says research has books, along with other portable devices and found that 42% of people prefer e-mail over voice or text accessories. It has 20 pockets, and weighs 24 when receiving important information, so it designed the ounces. While the bag features a courier-style E72 so that users can set up multiple work and personal flap, a zip-open top slot also provides access e-mails accounts and profiles. The phone can be set up for to the main compartment without having to instant messaging directly from the homescreen. open the main flap. Page 16. It includes a full qwerty keyboard. Page 16.
Focus your efforts with precision.From early case assessment to full scale eDiscovery and review, Inference provides the first user drivenanalytics platform that combines a powerful conceptual search suite with a complete review toolset andreal-time monitoring and reporting features. With Inference, the power is in your hands to investigateissues, identify key documents, and prioritize entire datasets to streamline and accelerate your review.FIND OUT MORE AT WWW.INFERENCEDATA.COM OR CALL 877.534.5504TO SCHEDULE A LIVE DEMO.
EDITOR’S NOTE UP FRONT A s this issue goes live online, we will be opening LegalTech New York, across town at the Hilton New York. If you are reading this on Feb. 1, 2, or 3, there’s still time to grab a cab, train, or flight and join us! But if you can’t make it this year, no wor- ries: We’ll have a detailed report in the March issue, with profiles of the winners of the LTN Awards. Our judges (Andy Adkins, Fredric Lederer, and David Whelan) did their usual wonderful job of selecting inspirational winners. I am especially thrilled about our inaugural Life- time Achievement awards, which honored three veterans of our legal technology community: John Alber, of Bryan Cave; Thomas Burke, of World Soft- ware; and Thomas Collins, founder of Juris. Now we turn our focus to California, as prepara- tion starts for two exciting events: a “Social Media: Risks & Rewards” conference in San Francisco on April 19; and LegalTech West Coast, June 23-24 in Los Angeles. My colleague Judy Kelly is always look- ing for speakers and topic suggestions; feel free to contact her at email@example.com. Turning to this issue, we are very proud to provide you with our first Compliance Showcase. As e-discovery matures, it’s been fascinating to see compliance gather energy like a fast-moving Nor’eastern storm. The two topics are certainly related, and in this issue we offer a package of arti- cles that we hope will provide you with a solid over- Take the Fast Lane view. Contributors include Christian Rummelhoff, E-discovery can be your fast pass to success. Thomas Shaw, David Cunningham, and Theodore Banks. There’s even a glossary to help IT leaders navigate the terrain. By Monica Bay staff — women were earning only 51% of what We always love it when mobile lawyering is on The New York City chapter of Women in E-Dis- males earn to work in the law. This, in the legal our editorial calendar. I’m always so amazed at how covery, lead by the indefatigable Babs Deacon profession?! Where we are supposed to stand quickly we adapt to some new technologies, and (who serves as Northeast and international re- for equality and justice? Even more shocking: how sluggish we are with others. But one arena gional director), kindly invited Craig Ball et moi even in the paralegal/litigation support arena, that has certainly changed from the days of Selec- to speak at its January meeting. positively dominated by estrogen, there was tric typewriters and carbon paper is digital dicta- WiE was founded by Shawnna Childress, still a gap, with the testosterone team earning tion. Brett Burney takes a look at two big players Lana Schell, and Margaret Havinga, who “envi- 6.8% more than women. in the “enterprise” arena, as well as some spunky sioned an organization with no barriers for any As I wrote in LTN at the time, “this is unac- services that target solos and small firms. woman to enter” — so membership is free, and ceptable.” I challenged every law firm manag- Ross Kodner brings us up to speed about those monthly meetings include a meal and educa- ing partner, every GC, and every vendor CEO ubiquitous “netbooks” that are starting to show up tion, also free. This is a very good policy; not to fix it. “Check your employee records, and fix not just in first class, but in coach seats. You may be only because the economy is so challenging it, today.” And then I walked into Bill Pollak’s surprised to learn that they actually have enough for all of us right now, but especially because office (ALM’s president and CEO) to confirm power to run your favorite work applications. the people who need WiE’s education and net- what I already happily knew — that my own Jonathan Ezor reviews Palm’s latest smartphone, working opportunities the most are those early organization was gender-neutral when it came the Pre, and concludes that with some limitations, in their careers. I vividly remember how it felt to cutting checks. it’s very lawyer-friendly. to be fresh out of law school, struggling to find And be sure to check out our new website, my career niche, and so broke that I often faced SELECTION V. RETENTION www.legaltechnologynews.com, and our podcast, www.lawtechnologynow.com. Among the folks the choice of paying the PG&E bill or buying Which brings us to back to the January WiE in our videos and podcasts are Craig Ball, George food. No way could I have afforded even a $25 meeting, and the question of how can women Rudoy, Douglas Caddell, and Pam Weisz, talking membership fee, or a single lunch tab. Wise crash through that proverbial glass ceiling? about their recent LTN articles. move, WiE leaders! Ball (an Austin-based attorney/e-discovery January’s meeting was my second invitation special master, and author of LTN’s “Ball in Continually, to address the NYC crowd; the first was in the Your Court” column) offered some updated fall of 2008, shortly after the release of dismal statistics: U.S. Census figures revealing astounding pay • Women now represent fully half of all law differentials between women and men in our school graduates. own profession. They showed that across our • One third of law school grads go the Big- industry — from judges to lawyers to support See Bay Page 294 • LTN • February 2010 www.lawtechnologynews.com
LTN Law Technology News ContentsUP FRONT FEATURESEditor’s Note 4 Two Choices Outsourcing data processing?Take the Fast Lane 4 Certification or evaluation helps you vet vendors to be sure theyCONNECTIONS meet compliance rules. 22Done Deals 8 Keep It Simple 25Partnerships & Alliances 10 No Robotics 26People 12 Power Notebooks 27 Pre Performs 28RESOURCESPractice Tools 14 DEPARTMENTSMobile Lawyer 16 Makin’ Copies Craig Ball, with an obscureOffice Gear 18 homage to Saturday Night Live,Infrastructure 21 Western Digital’s discusses why certain EDD tasks My Book 3 should be “taxable costs.” 30 desktop external Green Law 32 CONQUER RECORDS: Five tips to help you hard drive is now available establish a records management system in a Test Drive 34 in 1TB and 2TB decentralized organization, with minimum Web Watch 36 models. pushback. Up Close 42 21 Cover Story6 • LTN • February 2010 www.lawtechnologynews.com
CONNECTIONS Done DealsClearwell & Mimosa Systems &Microsoft has purchased the Clearwell California’s Mimosa Systems (www.miE-Discovery Platform, for use by its legaland IT teams. It helps with electronic Baker Hostetler Picks MindServer mosasystems.com) reports that North Carolina’s Office of Information Tech-data discovery processes for litigation, nology Services (www.its.state.nc.us) hasregulatory inquiries and internal inves- Baker Hostetler has chosen Recommind’s MindServer Search document man- purchased Mimosa’s e-mail archivingtigations. agement software. software. Approximately 41,000 state The program accelerates early case as- The firm’s 600 attorneys can now use the software across the firm’s 11 region- employees now use Mimosa NearPoint al offices to search for, access, and index legal documents. The platform featuressessment by helping legal professionals to retain, search, and retrieve e-mail concept-based search technology, the company explains. The multidisciplinaryquickly determine facts. It offers search firm has five practice groups, and represents 10 companies in the Fortune top 25. through the ITS infrastructure.tools, metadata filters, and analytics to Users can search information from different sources, including Microsoft The software captures e-mail meta-help reduce irrelevant documents and Sharepoint, document management libraries, office fileshares, Exchange folders, data and relevant content for electronicfalse positives. and e-mail archives. data discovery and disclosure requests, Clearwell is based in California Azfar Shamsi, senior manager of the firm’s professional services group, says to expedite EDD processes and help the(www.clearwellsystems.com); Microsoft the firm’s “main goal was to eliminate the need for searching multiple reposito- state comply with state and federal laws.(www.microsoft.com) in Washington. ries of information separately.” The state receives and sends more than MindServer Search helps the firm save time and effort in searching for docu- one million e-mails daily. ments, he says. Another factor was the program’s customizable user interface,IntraLinks & notes Shamsi.Lewis Silkin has named IntraLinks as Baker Hostetler (www.bakerlaw.com) is headquartered in Ohio; Recommend (www.recommind.com) is based in California. Merrill Corp. &its supplier of client extranet platforms, Minnesota-based Merrill Corp. (www.which help users exchange sensitive in- merrillcorp.com) has partnered with theformation via a secure, compliant, and University of Alabama School of Lawauditable system. (www.law.ua.edu) to create a course to The firm is using the extranets to re- The company (www.travelingcoach In selecting DataCore, the firm con- prepare law students for cases that in-place fax, e-mail, and courier services, es.com) is based in Texas. Profiscience sidered both ease of expansion and sys- volve electronically stored information.and to streamline the exchange of com- Partners (www.profiscience.com) is also tem redundancy, says IT director Jack “The Paperless Lawsuit: Preparing theplex document sets. It also helps users based in Texas. Akin Gump Strauss Hau- Weisberg. Law Student for Trial Practice in the Agecollaborate with external parties. er and Feld is based in Washington, D.C. Another factor was that different of E-Discovery” provides students with IT director Jan Durant said that the (www.akingump.com). types of hardware can be replaced or emerging EDD case law and its applica-extranets are provided as software-as- added to the system after the software tion to technology. Class participantsa-service, making them less expensive has been installed. receive practice using Merrill Lextranet,than firm-built systems. Keane & The software was installed by New the company’s flagship review software. Durant also cited IntraLinks’ secu- The Administrative Office of the Unit- York-based P&J Computers (www.pj Students also study how to review elec-rity, and 24/7 live support as reasons for ed States Courts (www.uscourts.gov/ad comp.com). McNamee, Lochner, Titus tronic documents for relevancy andthe selection. minoff.html) has selected Keane (www. & Williams (www.mltw.com) is also privilege, and how to present electronic IntraLinks (www.intralinks.com) is keane.com), an information technology headquartered in New York. files at trial.based in New York; Lewis Silkin (www. services firm, to provide project man- DataCore provides software for stor- Merrill Corp. provides technologylewissilkin.com) in London. agement support. age virtualization, business continuity, services for the legal, financial, health The company will help implement and disaster recovery. care, real estate and other corporate mar- IT projects of various sizes within the kets. The University of Alabama SchoolTraveling Coaches & AOUSC, both in its Washington, D.C. of Law is located in Tuscaloosa.Akin Gump Strauss Hauer and Feld headquarters and nationwide. BigHand & Merrill Corp’s subsidiary Merrillhas purchased services from Traveling Keane also will help the office’s IT New York’s Bond Schoeneck & King Communications was selected by BestCoaches to supplement its technology leaders with ongoing project reviews (www.bsk.com) has purchased Big- Best & Krieger with the help of Matterntraining program. and quality assessments. Hand digital dictation software. It helps & Associates to help the firm consoli- The firm selected Traveling Coach- The one-year contract has an option users with dictation, managing dicta- date its outsourced work.es’ content, in conjunction with a pur- for four additional years, the parties tion workflow, and sharing work across Mattern conducted a facilities man-chase of UniversitySite and SkillSite note. multiple offices. agement evaluation for the firm, andfrom Profiscience Partners. Skill Site Keane, based in Massachusetts, offers The firm chose BigHand based on its prepared a Request for Proposals.measures and tracks technical skills for applications, infrastructure, and busi- ease of setup, administration, and main- With Mattern’s help the firm reducedlegal document production, and creates ness process outsourcing services. tenance, says IT director Jean Hay. its outsourcing vendors from three topersonalized learning plans for users. Other factors included “usability, one, choosing Merrill Communica-The plans are implemented through mobility options, and the overall at- tions. It provides document manage-UniversitySite. DataCore & tractiveness of the user interface,” says ment, EDD, litigation support services, Traveling Coaches’ Class (Contin- McNamee, Lochner, Titus & Williams Hays. The limited training required was marketing, and printing.ued Learning and Software Skills) is a has selected Florida’s DataCore Soft- also appealing to users, Hays added. Susan Plummer, the firm’s directorcollection of modules of legal-specific, ware (www.datacore.com) to provide The firm also introduced BigHand of finance, cited Mattern’s knowledgecustomizable technology training ma- storage virtualization. for BlackBerry Smartphones. It helps of the legal industry as one reason forterials. Classe is a collection of shorter, The firm now uses DataCore’s SAN users work while away from the office, its selection to help the firm evaluateinteractive, online lessons. melody, along with Microsoft Windows and also helps reduce investment in vendors. Traveling Coaches provides training, Server 2008 Hyper-V, for storage virtu- new dictation equipment, says the com- Mattern (www.matternassoc.com)application integration, and consulting alization. The software increases the pany. is based in Pennsylvania. Best Best &to law firms and corporate legal depart- firm’s digital storage capacity and helps BigHand (www.bighand.com) is Krieger (www.bbklaw.com) is headquar-ments. reduce downtime. headquartered in Illinois. tered in California.8 • LTN • February 2010 www.lawtechnologynews.com
CONNECTIONS Partnerships & AlliancesCCH & The FCTC offers a wide range of audio services practice is providing the facul- programs, as well as a variety of individ-CCH (www.cch.com) and Navigant and web-based seminars and classroom ty; the training materials are based on ual training programs that are availableConsulting (www.navigantconsulting. instruction for business profession- CCH’s published manuals on govern- as online tutorials or audio links.com) have allied to establish the Federal als and government officials. Navigant ment contracting. Continuing legal and professionalContracts Training Center. Consulting’s government contractor FCTC offers two master’s certificate education credit is available. Illinois-based Navigant provides dispute, financial, regulatory and op- erational advisory services. New York- based CCH is part of Wolters Kluwer Law & Business. Planet Data & Planet Data (www.planetds.com) and Cobra Legal Solutions (www.cobra legalsolutions.com), both based in New York, have announced a new partner- ship to expand both companies’ ser- vices. Planet Data’s electronic data dis- covery services are now supported by Cobra, via its secure facility in Chennai, India, where Indian and American at- torneys perform document review and litigation support. In addition to processing and hosting information, Planet Data also provides consulting, technical support and proj- #551 TEQUILA & LIME ect management for large, complex liti- gation. The company also announced the opening of a new Netherlands fa- cility to host and process electronically stored information. Linguistic Systems & Massachusetts’ Linguistic Systems (www.linguist.com) has partnered with Document Technologies (w ww.dti global.com), an onsite management and EDD services firm. Through the agree- ment, the companies jointly handle complex legal matters that involve both EDD and foreign language translations. Linguistic Systems employs 6,000 translators, including lawyers, scien- tists, engineers, and other bilingual pro- fessionals. Georgia’s Document Technologies Your litigation process isn’t strictly divided into categories Liquid Discovery Manager™ is essential to the discovery offers a range of EDD services, including like “discovery review” and “case management”, so why process. It features redaction, sophisticated electronic forensics consulting, data acquisition, processing, and hosted review services, use two products for one case? Liquid Lit Manager™ is a bates-stamping & rule management, native review, and in addition to on-site management ser- web-based program with unique features such as Witness workﬂow tools. Liquid Discovery Manager™, like Liquid Lit vices. It recently opened a new regional ™ ™ Pages and BinderBuilder . Plus, it can handle everything Manager™, also features an advanced search engine that technology center in Chicago and reno- from transcripts to production. Features that conform to includes the ability to search 162 different languages; vated its New York City offices. your ﬁrm’s style of practicing law, now that’s ﬂexibility! including Arabic, CJK, Hebrew and Russian. American LegalNet & American LegalNet (www.american legalnet.com), which sells “desktop to For years, Liquid Litigation Management’s products and Absolute Service™ have been favored by many AmLaw 100 courthouse” workflow programs, has & 200 law ﬁrms, Global 100 ﬁrms and Fortune 100 companies. partnered with Justia (www.justia.com), Your ﬁrm and Liquid Litigation, now that’s a winning combination! a website that provides legal information, resources and services. Under the accord, American LegalNet’s Forms WorkFlow 877.820.8308 | LLMINC.COM will appear on the Justia website. The software includes 60,000 federal,10 • LTN • February 2010 www.lawtechnologynews.com
CONNECTIONS People Fios (www.fiosinc.com), keting efforts and online community has hired Canaan Him- development, was formerly the vice melbaum as a sales man- ager. Himmelbaum sells Mills Joins Kraft Kennedy president of business development for NineSigma, an online business network. e-discovery programs Felts has a bachelor’s degree in electri- and services to law firms After 20 years as co-head of technology and chief knowledge cal engineering from the University in New York, Washing- officer at law firm Davis Polk & Wardwell, Michael Mills has of Southern California and an M.B.A.ton, D.C., and Pennsylvania. joined New York-based consulting firm Kraft Kennedy (www. from Boston College. Himmelbaum comes to Fios after kraftkennedy.com).serving as a regional sales manager for He works with the management consulting practice, which Oregon’s Zapproved hasPeak Discovery, another EDD firm. offers law firms technology planning and advisory services. hired John Christiansen A member of the Florida bar, he prac- Mills also is vice chair of Pro Bono Net, which provides tech- (pictured) as vice presi-ticed law for five years in both law firm nology services to public interest legal organizations. (ALM president and CEO dent of sales, and Bradand in-house counsel roles. William Pollak serves on its board.) Harris as director of legal Himmelbaum holds both a bache- Mills received a B.A. from Reed College, and a J.D. from the University of Chi- products.lor’s degree in criminal justice and a J.D. cago Law School. He clerked in the United States District Court in Oregon and Christiansen pre-from the University of Florida. also served as a partner at Mayer Brown, where he founded the firm’s technol- viously was vice president of business ogy committee. development for JD Supra and director Huron Consulting Group At Davis Polk, he led the firm’s efforts to use technology to improve the qual- of key accounts for CT Summation, the (www.huronconsulting ity and efficiency of legal services. He also managed the firm’s business develop- company notes. group.com) has expand- ment, library, lawyer training, and recruitment. Harris’ responsibilities include Zap- ed its legal division by proved’s Legal Hold Pro SaaS, which hiring a nine-person helps organizations track legal-hold no- team from H4 Partners, tifications and maintain compliance. a British legal consulting Malik is chair of in- John Steen (pictured) Harris previously worked for Fios.company that serves European law firms vestment bank Needham is aboard as the viceand law departments. & Co. and was a manag- president of strategic ac- New York-based FTI Con- Among the nine are Alan Hodgart ing director at Lehman counts, with a focus on sulting has promotedand Julia Chain (pictured), who now Brothers. The Frayman the Americas. He previ- Seth Rierson (left) to se-serve as Huron managing directors. Group offers software ously served as national nior managing directorThey will continue serving their exist- and services to law firms. sales manager for Axis and segment leader of itsing clients on current engagements, as Communications. technology business. Hewell as building Huron’s U.K. and Eu- Pennsylvania’s Adap- Chris Sessa is the new director of is responsible for the di-ropean presence, says the Illinois-based tive Solutions (www. sales for eastern North America, with a rection and growth of FTI Technology.company. adaptivesolutions.com) territory that includes eastern Canada Rierson joined the company in 1995, In 2005, Chain founded The Kite has hired Patti O’Hara and United States, and the Caribbean. and helped found the unit. He previ-Consultancy, which merged with H4 as chief information of- Before joining Arecont Vision, he was ously worked at Kirkland & Ellis.Partners in 2008. She has also worked as ficer. Her main respon- the U.S. sales manager for Mobotix. His predecessor, David Remnitz, hasgeneral counsel for T-Mobile. sibilities are to oversee Raul Calderon was promoted from joined the FTI corporate team as senior Huron’s legal division provides con- help desk services, research and imple- vice president of strategic relations to managing director/corporate technol-sulting on cost management, discovery, ment emerging technologies, and lead a vice president of marketing. ogy and client development.and information management, and also records management program. Becky Zhou began the company’soffers its V3locity software. Prior to joining Adaptive Solutions, sales efforts in the Asia Pacific region California’s Anacomp O’Hara was CIO with WolfBlock. She two years ago, and is now director of ( w w w.a nacomp.com ) Sasha Hefler has joined holds a bachelor’s degree in special edu- sales for the region. She holds a master’s has hired Scott Winkler eTera Consulting as vice cation from Penn State University. degree in engineering from the Univer- to serve as general man- president of global strat- sity of Southern California. ager of its e-discovery egy and communica- Virginia’s Cricket Le- Nathan Wheeler is now director of and litigation support tions. In her new role, gal Technologies (www. sales for western North America. He pre- division, which includes Hefler develops educa- cricketlegaltech nolo- viously served as a sales manager. the company’s document review pro- tional programs, guides gies.com), which offers gram, CaseLogistix.corporate marketing efforts, and works litigation support ser- Article One Partners Winkler previously served as seniorto expand eTera’s partner and affiliate vices and electronic data ( w w w.a r t ic le onepa r t vice president of Xiotech, and generalrelationships. discovery software, has ners.com) has named manager at Daticon, and also worked for Before joining eTera, Hefler was hired Stephanie Haak as sales director Paul DiGiammarino Gartner. Winkler has a BSEE in Com-president of The Masters Conference. for the company’s northeast region. Pre- (pictured) as president puter Science from The George Wash-She received her bachelor’s degree viously, Haak worked in sales positions and Ray Felts as chief ington University.from the University of Wisconsin- at both Guidance Software and Xerox operating officer.Madison. Global Services. She has a degree from DiGiammarino previously was the Gregory Perleberg has joined Mans- ETera Consulting (www.eteraconsult Pace University in journalism. CEO of Anaqua, an intellectual property field Tanick & Cohen as a partner in theing.com) is based in Washington, D.C. management software vendor. He holds firm’s Minneapolis office. California’s Arecont Vision (www.are a CPA and a dual degree in accounting His practice includes IT, e-commerce,Andrew Malik has joined the board of contvision.com), which sells IP-based and computer science from the Univer- intellectual property, entertainment anddirectors of New York’s The Frayman megapixel cameras, has hired two and sity of Massachusetts at Amherst. media law, and corporate and businessGroup (www.fraymangroup.com). promoted three employees. Felts, who leads the company’s mar- matters.12 • LTN • February 2010 www.lawtechnologynews.com
Learn more at www.catalystsecure.com/fasttrack
RESOURCES Practice ToolsRosen Tech’s Polaris words for easy searching. The companyIllinois’ Rosen Technology Resources has also launched a self-service account(www.rosentech.net) has introduced setup process.Polaris. It helps users identify, group, AlphaLit Multi-Lingual Discoveryand provide a review order for near-du-plicate documents. The software uses AlphaLit (www.alphalit.com) has announced that its product line now sup- Brava Flash Viewera “similarity threshold” established ports multi-lingual discovery. AlphaLit’s offerings help legal professionals pro- Arizona’s Informative Graphics Corp.by the user, that examines the content cess electronically stored information related to international deals and dis- (www.infograph.com) has introduced(not format) of documents to determine putes, the company reports. Brava Flash Viewer software for inter-relevancy. AlphaLit’s processing systems are configured to work with all Unicode- active document viewing. It is compat- The software “fingerprints” docu- supported character sets, the company explains. ible with Microsoft Windows, Applements, compares them, and then groups The system can provide a full statistical analysis of a multi-language set of Macintosh, and mobile device operating documents. It also can sort documents based on language.them with similar documents. One is systems, as well as most web browsers. A Documents that contain more than one language — such as conversationalidentified as the master; then remain- e-mail threads, can be identified by their majority language or by all of the lan- simple, secure interface helps users skiming documents are prioritized as to how guages present in the document. large documents quickly.closely they match to the master. Once processed, AlphaLit’s E-Direct review platform helps legal teams view The viewer is included with the Bra- Additional families are then identi- the documents. The review form can be created in any language, aiding trans- va Enterprise 6.2 ActiveX package, thefied, helping reviewers to view similar lators and other language specialists. latest version of its website collaborationdocument collections together. AlphaLit also offers both machine and certified human translation with links tool for the Open Text Content Server. to the original non-English document. The package helps users view, annotate, AlphaLit, which is a division of Alpha Systems, is based in Pennsylvania. redact, and publish documents and im-BigHand 3.3 ages without changing original files.BigHand 3.3 (www.bighand.com),which helps users dictate directly totheir computer network, now converts ware is designed to help users with EDD Magnetic Media Adeptol Viewervoice to text using a speech recognition workflow. Texas’ Altep (www.altep.com) has ex- Utah-based NetDocuments (www.netfeature. Users can record via a variety It can perform complex analytics panded its litigation support services documents.com) now offers univer-of devices, including BlackBerry devices and e-mail threading, as well as visual to include Magnetic Media Discovery sal document viewing capability withand Windows-based smartphones, and conception analysis, and near-duplicate Technology. It reduces the need to re- Adeptol Viewer (www.adeptol.com).BigHand’s server sends the user a text comparisons. store archived files before they can be Users of NetDocuments’ cloud com-document of the transcribed speech. It supports hundreds of file formats, accessed, by directly indexing the data puting service can preview content, The text document can be sent di- and 26 languages. Documents can be on backup tapes. Only necessary files upload documents, and share files withrectly to the user, or to a secretary for produced in native, .tiff, or other image- and e-mails are restored, rather than the others, without installing additionalproofreading and corrections. based formats. traditional restoration of all files. software. It supports more than 200 As corrected documents are submit- It supports common backup formats, document types.ted to the server, the server upgrades the including ArcServ, NetBackup, and NetDocuments helps organizationsuser’s speech file to improve recogni- IT Governance BackUp Exec. The software uses multi- use, store, and manage their documentstion of the user’s speech over time. IT Governance (www.itgovernanceusa. ple search methods, including Boolean, online. California-based Adeptol offers The software, which includes a new com), which helps organizations with phrase, fuzzy, and proximity searching. document viewing technology for anysearch engine, also helps the user attach compliance, risk management, and data The software supports many tape for- webpage or application.documents and add links. security, has released software to help mats, including DLT, LTO, and AIT and (See page 10 for more Partnerships & meet the data security requirements of most legacy tape formats. Alliances.) the Massachusetts Data Protection LawPlanet Data Exego 201 CMR 17.00.Planet Data has launched Exego, a web- The 201 CMR 17.00/ISO 27001 Tool- SimpleCertifiedMail AddressRightNowbased early case assessment program. It kit includes policies, procedures, and North Carolina’s Accountable Docu- Connecticut-based Pitney Bowes (www.helps users search, filter, and cull files, templates, as well as guidance on the ment Solutions (www.accountabledocs. pb.com) has introduced AddressRight-reduce duplication, and report metrics law’s requirements. com) says SimpleCertifiedMail.com Now, an online service for organiza-early in the discovery process. IT Governance has its U.S. operations manages the process of sending, track- tions with small-volume or infrequent With this knowledge, companies can in Pennsylvania. ing, and keeping records of certified mailings. It helps users delete inaccuratedirect the course of data collection and mail. The software is an upgrade of the addresses and updates mailing lists us-identification of responsive documents, company’s previous offering, Docutrail. ing the U.S. Postal Service’s latest changebefore incurring large processing fees. iCopyright The software generates a certified of address information. Planet Data (www.planetds.com) is Washington-based iCopyright (www. mail label that includes postage. The software also helps users complybased in New York. icopyright.com) has debuted a name- with USPS regulations for discount post- sake licensing and billing service for age rates. Users can securely store their users of digital content. It provides re- Rocket Matter mailing lists on Pitney Bowes’ websiteViewpoint 4.5 prints, rights, and permissions from on- Rocket Matter (www.rocketmatter.com) for anytime access.Texas-based Lateral Data (www.later line publications, as well as a monitor- reports that it has upgraded its name-aldata.com) says Viewpoint 4.5 is an ing service to detect copyright infringe- sake web-based practice managementelectronic data discovery program that ment, and a clipping service. Users can service. Offered as a Saas (software-as-a- Mail Manager 5helps users process, analyze, review, and copy, post, and distribute articles from service), Rocket Matter has improved its The latest e-mail management tool fromproduce electronically stored informa- the service. calendar options, adding the ability to England’s Oasys Limited (www.oasys-tion. Following the Socha/Gelbmann Administrators can track purchases, schedule events to repeat at regular in- software.com), Mail Manager 5, canE-Discovery Reference Model, the soft- sorted by employee and by department. tervals. Users can also assign tags or key- be used on handheld devices, including14 • LTN • February 2010 www.lawtechnologynews.com
Research in Motion’s BlackBerry. ReaJPEG 4 one by one. Users can apply watermarks, Outlook Recovery Users can organize and file e-mail, Seattle-based ReaSoft Development remove red-eye effects, and crop images, Washington’s data recovery companyand search when offline. Mail Manager (www.reasoft.com) has debuted as well as adjust color, brightness, and SoftAmbulance (www.softambulance.automatically updates the changes on ReaJPEG 4, which helps users edit and contrast, to any number of images at the com) says Outlook Recovery repairscomputers. Mail Manager integrates convert images in batches, instead of same time. damaged Outlook data.with Microsoft Outlook to help users or-ganize and share e-mails.Dalim DialogueIowa’s MetaCommunications (www.meta-comm.com) has launched Dalim Dia-logue for high-end proofing and review.Users can view color-accurate print-readyproofs, steam data, and zoom. Dialogueis a component of Approval Manager2010, which helps users manage a proj-ect’s workflow. Multiple people can collaborate usingthe software’s scheduling, review, andorganizing tools.MicrosystemsIllinois-based Microsystems (www.microsystems.com) reports that its softwaretools for law firms are now compatiblewith Microsoft’s Windows 7 operat-ing systems, including Legal Tem-platesPlus, DocXtools, and D3 (Dy-namic Document Drafting). Legal TemplatesPlus helps users man-age correspondence and pleadings.DocXtools helps firms analyze, format,and troubleshoot documents. With D3multiple users can work together to cre-ate and manage documents.IconLover 5.10Canada’s Aha-Soft (www.aha-soft.com)says its IconLover 5.10, which helps us-ers design icons, now is compatible withApple’s Macintosh operating system.The upgrade helps users create and man-age icons and cursors in a variety of for-mats, including Windows and Linux. The new version, which also supportsWindows Vista, offers additional de-sign tools. Users can draw smooth linesand shapes, print icons, and add specialeffectsPerfect DocuReader 6Germany’s soft Xpansion (www.soft-xpansion.com) has released PerfectDocuReader 6, which users open to in-teract with Adobe PDF documents. It is geared toward helping users readmanuals, help files, and software docu-mentation in PDF format. It offers context-specific help, zoom,search, and print functions. Users canmove easily through the document us-ing bookmarks, links, and firstname.lastname@example.org February 2010 • LTN • 15
RESOURCES The Mobile LawyerRedfly Companion It features a cradle and flexible neck,Utah’s Celio (www.celiocorp.com) has and attaches to a glass surface with vac-announced that its Redfly MobileCompanion is now compatible with Nokia E72 uum adhesion. The window mount also can be used on desktops, airplane trayResearch in Motion’s BlackBerry smart- The Nokia E72 smartphone device supports tables, and other flat surfaces. It reducesphones. It consists of a large screen and both business and personal messaging. Nokia performance problems from vehicle vi-full keyboard, which makes it easier for says that research has found that 42% of people bration or movement.smartphone users to type long mes- prefer e-mail over voice or text when receiv- The company also announced newsages, edit documents, and browse the ing important information, so it designed the NuPower High Capacity Replacement phone to offer many choices. Users can set upweb. Batteries for the MacBook 13.3”, Mac- multiple work and personal e-mails accounts, It features a touchpad and a battery Book Pro 15”, and MacBook Pro 17”. as well as set different profiles for work and per-that lasts up to eight hours. sonal use. The phone can be set up for instant Newer Technology Inc. (www.new The system includes USB, VGA, and messaging directly from the homescreen. ertech.com) develops Macintosh, PC,media ports. It is compatible with a va- Compatible communities include Windows iPod, and iPhone upgrades and accesso-riety of Windows Mobile devices, and Live Messenger, Yahoo! Messenger, and Google ries. The company is based in Illinois.is currently available for the BlackBerry Talk. Users can participate in multiple instantBold 9000, BlackBerry Curve 8900, and messaging platforms simultaneously.BlackBerry Tour 9630 devices. The device features a full qwerty keyboard, as well as Ovi Maps, GPS navigation and a com- ColcaSac Sleeves ColcaSac has launched a new series of pass. It also includes a 5-megapixel camera. protective sleeves for the Amazon Kin-Skooba Bag Nokia (www.nokia.com) is based in Finland. dle, and Apple’s iPhone, iPod Touch,New York-based Skooba Design (www. and iPod Classic. The padded sleeves areskoobadesign.com) has introduced lined with fleece and offer scratch andits new Netbook Messenger Bag. The drop protection.courier-style bag is designed to hold any Be.ez LA garde optical. The XS-SR3 can also be used as The Kindle case comes in styles madecurrent netbook with up to a 10” screen Be.ez has introduced a series of laptop a computer speaker system. It includes a of hemp, burlap, or cotton canvas.size, along with other portable devices carrying cases. The LA garde robe bag remote control. The case closure is made of Velcro,and accessories. fits Apple Inc.’s 13” MacBook Pro. Made JVC U.S.A. is headquartered in and the cases feature a power adapter It has 20 pockets and organizing of nylon, it features several interior and Wayne, N.J. (www.jvc.com). pocket. The iPhone, iPod Touch andcompartments, and weighs 24 ounces. exterior pockets for documents, wallets iPod Classic sleeves come in a varietyWhile the bag features a courier-style or passports. It also offers an easy-access of colors.flap, a zip-open top slot also provides ac- back pocket with rain cover for A4-sized NewerTech Mount The company also sells protectivecess to the main compartment without documents. The NewerTech Window Mount for sleeves for MacBook computers. The bag comes in four color combina- iPhone 3G and 3GS lets drivers mount ColcaSac’s sleeves are handmade in tions. A protective LA robe sleeve (sold the phone to a car window or wind- Utah, where the company (www.col separately) is custom-fit to be slipped in- shield, keeping it off the dashboard. casac.com) is headquartered. side the LA garde robe bag. Be.ez also introduced its LE rush note- book bag collection, for MacBook Pro Sony Reader Daily Edition 13.3” and 15.4” models. Each nylon bag Japan’s Sony (www.sony.com) has debuted the Reader Daily Edition, a digital has high-density padding, an optional e-reader that offers 3G connectivity. It includes wireless access to Sony’s e-Book- shoulder strap, and several pockets. store, where users can browse, purchase, and download books, magazines, and The LA robe Netbook 11.6” fits newspapers. Users can also upload personal documents or content from compatible Asus’ EeePC 1101 HA and Acer’s 751H sites via USB. The device has a 7” touchscreen panel that helps users navigate, turn netbooks. The protective case features pages, and take handwritten notes. Additionally, notes can be drafted with a stylus memory foam and a reinforced inner pen or through the use of a virtual keyboard. All notes can be exported and printed. lip. The Ready Daily Edition has an aluminum body with a protective cover. Be.ez (www.be-ez.com) is headquar- It can hold more than one thousand standard eBooks, and has expansion slots for tered in France. memory. JVC XS-SR3 The JVC XS-SR3 iPod Speaker Sys-having to open the main flap. tem features a wraparound design and The main compartment has a pad- Dolby Virtual Surround. Its dock canded sleeve and retention strap for the hold an Apple iPod either vertically ornetbook, a mesh pouch for the power horizontally, for widescreen video view-adapter, and open space for books and ing. It rotates for viewing video in wide-papers. The bag also has a stowaway wa- screen mode, and comes with four clipster bottle holder, and exterior side pock- to hold different iPod models.ets for phone and audio devices. Dolby Virtual Surround creates the il- It measures 14” x 12” x 3”, and is made lusion of a wider sound field when view-of weather-repellent nylon twill. The bag ing video content. Its power output isis a dark charcoal color and comes with a five watts, and the system features twochoice of four accent colors. audio inputs, one analog and one digital16 • LTN • February 2010 www.lawtechnologynews.com