THE REPUBLIC OF UGANDA
MINISTRY OF FINANCE, PLANNING & ECONOMIC DEVELOPMENT
THE LOCAL GOVERNMENTS MANAGEMENT AND SERVICES DELIVERY
RECRUITMENT OF INDIVIDUAL CONSULTANTS
TERMS OF REFERENCE FOR DATABASE ADMINISTRATOR
The Government of Uganda (GoU) obtained credit from the International Development
Association (IDA) of the World Bank to implement the Local Government Management and
Services Delivery (LGMSD) Project with which aims to harmonise service delivery at the
local level and aligns sectors and increases coordination in support of sub-national service
delivery. Central to this is support for the implementation of the Governments Public
Financial Management (PFM) Reform Programme, through the Financial Management and
Accountability Programme (FINMAP). The primary purposes of the FINMAP is to deepen
and consolidate PFM reforms aiming at further strengthening and sustaining accountability
and transparency in public expenditure management, improve governance, and maximise the
Government effort towards poverty eradication. Component 1 of the LGMSD is implemented
through FINMAP in the Ministry of Finance, Planning and Economic Development with the
objective to strengthen PFM at the central and local government levels to ensure the efficient,
effective, transparent and accountable use of public resources as a basis for poverty
eradication and improved service delivery.
A large component of the FINMAP is focused on the deepening, extension and expansion of
the Oracle based Integrated Financial Management System (IFMS) to more Government
Agencies and Local Governments. In Local Governments, the IFMS has implemented in eight
(8) Districts, Kampala City Council and its five (5) Divisions. In addition, the Government is
following a three-tier strategy for implementation of PFM Systems in Local Governments and
local governments as follows:
1) Tier 1 Local Governments
The local governments under this category will be computerised using the oracle
based IFMS. We believe that these local governments have the basic infrastructure to
support computerisation using oracle. Government intends to roll out IFMS to
another 22 local governments
2) Tier 2 Local Governments
The 2nd Tier system will provide a simple but modern fiscal management system,
which is effective, user friendly and with relatively low maintenance costs. This will
cover all the remaining districts, municipal councils and some big town councils. The
procurement of the 2nd tier solution is currently ongoing.
3) Tier 3 Local Governments
The remaining town councils together with all the sub-county councils will be
supported to improve their manual financial management systems in the short run. In
the long run, this category is expected to gradually move to the tier 2 system.
As a principle, Government intends to deploy the computerized systems in a phased and
coordinated manner starting with the local governments that have the basic infrastructure to
support the implementation and capacity to sustain the systems even after the end of the
projects supporting them.
These systems are intended to improve budgeting, accounting and reporting to enable local
governments plan and use their financial resources more effectively and efficiently. The three
levels will have to be tightly coordinated and kept in harmony to work as a single system with
a common goal.
As part of the implementation of the LGMSD and FINMAP, a PFM Systems Office has been
established in the Ministry of Local Government to spearhead and support implementation of
PFM systems in local governments.
The Ministry of Local Government through the Local Government Management and Services
Delivery Project requires the services of One (1) Database Administrator to support
implementation PFM systems in Local Governments.
B GENERAL RESPONSIBILITIES
The Database Administrator will be responsible for technically supporting the relational
database management systems (RDBMSs) at the Ministry of Finance, Planning and Economic
Development Data Centre for the automated financial management systems in local
C SPECIFIC DUTIES AND RESPONSIBILITIES
(i) Maintain availability and integrity of LG databases through multiple access schemes;
(ii) Monitor the LG relational databases to optimize database performance, resource use,
and physical implementations of the databases;
(iii) Address various database integration issues including migration between disparate
databases, integration, maintenance/conversion, capacity planning issues and new
(iv) Monitor and maintain database security and database software.
(v) Develop RDBMS test environments as may be required from time to time.
(vi) Facilitate sharing of common data by overseeing proper key and index management
and data dictionary maintenance.
(vii) Monitor and manage database backups, logs, and journals together with systematic
data restoration and/or recovery procedures as required.
(viii) Install, maintain and upgrade database software.
(ix) Maintain various database related documents such as manuals and programmers
handbooks including developing GoU user unit tailored manuals, where necessary.
(x) May provide 24 hour on-call support where required.
(xi) Maintains a broad knowledge of state-of-the-art technology, equipment, and/or
(xii) Perform any other job-related duties assigned by management from time to time.
D QUALIFICATIONS AND EXPERIENCE
(i) Bachelor's degree in an IT related discipline such as Computer Science, Statistics,
Mathematics, Physics, and Business Administration.
(ii) Specialized Database Administration training and qualifications for common large
RDBMSs e.g. Oracle, SQL are a must.
(iii) Experience of a minimum of two years directly related to the duties and
responsibilities as specified is essential.
E KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
(i) Ability to implement and troubleshoot programming changes and modifications
(ii) Ability to program, configure, manage, and maintain the operation of complex
(iii) Ability to develop and manipulate large, complex data sets
(iv) Knowledge of computer and/or network security systems, applications, procedures,
(v) Knowledge of data integrity methods and techniques
(vi) Ability to perform acceptance testing on computer systems, applications, and
(vii) Ability to install, maintain, modify, and upgrade database software
(viii) Technical writing skills
(ix) Knowledge of current technological developments/trends in area of expertise
(x) Ability to operate on a scheduled 24-hour on-call basis
(xi) Strong inter-personal and communication skills
(xii) Output-oriented work habits
At the end of his assignment, the Database Administrator is expected to have successfully:
(i) Implemented the LG PFM systems in local governments.
(ii) Strengthened the ICT function in local governments
(iii) Built capacity among LG staff to continue with the reforms.
G. Contract and Reporting Arrangements
The Database Administrator will be hired against a one (1) year time-based renewable
contract, upon satisfactory performance up to a maximum of three (3) years. The Database
Administrator will report to the Local Governments PFM Systems Manager but will work
closely with the Data Centre team in the Ministry of Finance, Planning and Economic
Development (MoFPED) and the PFM team in the Ministry of Local Government (MoLG).
The Database Administrator will be required to provide the following reports:
(i) Quarterly performance reports
(ii) Annual Performance reports
(iii) An end of assignment report within two weeks after completion of the contract.
MoLG will provide office space and relevant office facilities (furniture, computer and printing
facilities, telephone, and email/internet access) during the period of the assignment.