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  1. 1. Running the Administration program Introduction The primary purpose of this program is to allow the User to set up the Club’s parameters which, once done, do not change regularly and are not associated with a single event. Keeping these functions in this program means that they do not need to appear elsewhere and clutter up the more regularly used parts of the system. These functions are: To define the format that will be used to present the clubs web pages on the internet To define Leagues and the scoring system used to calculate scorers’ points To pre-define Race Models which can be attributed to events when they are being defined without the need to tediously redefine which Races use which Courses for each event. 1.Opening the Program Load the program. Typically this will be by clicking the Start button and selecting Programs then Vuggles Software and, finally, Administration. Otherwise browse for Administration.exe and open it from where you find it. You will be presented with the following window for a couple of seconds. 2. Connecting to the Database The Open Database dialogue box then appears. Navigate so that the database appears in the File Name text box. Click the Open button (N.B. clicking Cancel will cause the program to stop). 3. Running the Program Following the splash window you will be presented with the Administration form: Running the Administration program Page 1
  2. 2. 4. Closing the program To close the program at the end of processing all data click on the End button 5. Running the program 5.a). Defining the Club’s web pages Click Define Web Page Format to get the Define Web Page Format window: This allows you to design the default format of the Web Pages for your club. The data is stored in the database and is the default presented to you when you define an event in the Event Management program. If for some reason you wish to change it for an event you can do so there. The form is divided into two sections. On the left you defineapproximately how you want the web pages to appear below the Vuggles Software banner heading. As you make the changes the left hand side of the form changes to give you a visual representation on the web page representation at the right hand side of the form. To assist you in this process when you move the mouse cursor into a Running the Administration program Page 2
  3. 3. field on the left hand side of the form (or move it within a field there) you are informed of the area on the web page that any changes to the field will produce. This is done by the equivalent area on the web page representation flashing black for a few seconds each time you move the cursor whilst you are still in a field. Note that the colours are defined using the RGB hexadecimal notation for the colour If you are not aquainted with what this means a brief explanation follows for the remainder ofthis paragraph which may be skipped by those in the know. The colours are defined as 6 characters. The amount of red in the colour is represented by the first two characters in hexadecimal, the next two define the amount of green and the last two define blue. Hexadecimal is counting in sixteens rather than tens. The first few characters go 0, 1, 2, 3, 4, 5, 6, 7, 8, 9, A, B, C, D, E, F, 10, 11, 12, 13, 14, 14, 16, 17, 18, 19, 1A, 1B…. Thus a colour of 00 (0 decimal) represents no colour saturation and FF (decimal 255) represents maximum saturation. The 6 character representation for white is thus 000000 and black is FFFFFF. Red is FF0000, Green is 00FF00 and Blue is 0000FF. When you are satisfied with your design click the End button. 5.b). Defining Leagues administered by the Club This facility allows you to define Leagues and set the parameters by which points are allocated to Competitors. Within a league you may specify different scoring parameters for each Race. These parameters are: the number of participations from which the best scores are chosen that are used to compute the total score, the maximum score attainable that will be awarder to the Race winner, the decrement that is progressively applied for each of the other Competitors as the program works down the results for the Race. Click the Define League Series button to create a new Series or to make changes to an existing league series. You will be presented with: Initially only the cancel button is revealed. As you type in the Series Name field other buttons will be activated, depending what is typed in. For instance if you have typed in the last character of an existing Series the Delete, Change Name and Edit Race or Event buttons are activated 5.a.i). Use the Cancel button to return to the main Administration menu. 5.a.ii). Use the Add New button to define a new Series. This will cause the Series Races window to open: Running the Administration program Page 3
  4. 4. For each Race enter the Race Name, Best Of, Maximum Points and Points Decrement fields then click the Next button Click on Define Race Model and you will be presented with The Manipulate Race Model window. If you wish to delete the Race Model that you have specified then click the Delete Model button. If you wish to Edit an existing Race Model clicking on the Edit Model button will alow you to change it. Running the Administration program Page 4
  5. 5. If you wish to create a new Race Model then click the Add New Model button. When you have completed what you wish to accomplish click the Finish button. Type in the name of a Race Model. Running the Administration program Page 5
  6. 6. Running the Administration program Page 6