Note: Slide has click animation. See script for guidance on timing.Timing: 4 minutesGoal: Summarize the different types of technology that can help boost productivity.Key messages:Technology can help you do more in less time:Simplify repetitive tasks with integrated web-based communications, integrated productivity tools, and built-in desktop search.Work with others more effectively with real-time communications and file collaboration tools.Work outside the office more easily, whether working from a remote location or on the go with a smartphone.Make smarter decisions by getting better business insight with data visualization and analysis tools and a central data platform.Script: Those are the four top areas where we see a real opportunity for smaller businesses like yours to boost productivity and do more, more quickly. As you can see, for the most part we’re not talking about implementing a radical solution to achieve a discrete, isolated benefit. In general, it’s about making the most of what modern technology has to offer to see multiple benefits. <click>When it comes to simplifying everyday tasks, we’re talking about making your life easier by taking advantage of new technology features. Technology has already helped us in so many ways to work more efficiently. Can you imagine going back to a time without email, or when typing up a document required a typewriter and corrective tape? However, the more we’ve embraced technology, in some ways the more complicated it has become. Today’s technology emphasizes reducing that complexity. For example, by moving your communications tools to the cloud with Office 365 (part of Microsoft Online Services), you can bring together email, calendars, contacts, IM, and online conferencing into one place, all with one logon. The Office 2010 tools provide a consistent interface across programs, plus multiple “shortcuts” to help you build and format your documents and presentations, so you can work as efficiently as possible. And built-in search and file management features in Windows 7 make it easier to get on top of the explosive growth in information that today’s digital age has encouraged.<click>When it comes to helping you and your team work together more effectively, both Office 365 and the Windows Server family with Exchange Server, SharePoint, and Office Communications Server provide options for shared calendars, IM, online conferencing, and central file storage, so you can connect with your colleagues, partners, and customers in real time and easily share files. Windows Small Business Server 2008 includes Exchange Server and SharePoint, so smaller businesses don’t even need to license and implement those separately. Office 2010 also helps make collaboration a lot easier: from the new Broadcast Slide Show feature in PowerPoint so you can share your presentation online with anyone who has access to a browser and the Internet, to the co-authoring capabilities that let you edit a document, presentation, spreadsheet, or OneNote notebook at the same time as other people.<click>These same technologies also play a valuable role in helping improve mobile productivity. With an Internet connection, there’s no reason you can’t access your email, calendar, online meetings, IM, and centrally stored files wherever you are, whether you use web-based services or have a server. With Office Web Apps, you can also now edit your files through a browser, even if you are working from a computer that doesn’t have Microsoft Office software installed. And features such as improved power management, location-aware printing, and offline files with automatic synchronization in Windows 7 mean that you’ll be able to stay productive longer and with less hassle when you’re moving between locations. Let’s not forget about the value of a smartphone as well. With Outlook Mobile, Office Mobile, and Office Communications Mobile on your phone, you can access your email, calendar, and contacts; record meetings; make basic edits to documents, presentations, and spreadsheets; and even stay in touch on the fly with IM.<click>And last but not least, making smarter decisions becomes a whole lot easier when you can quickly get key insights into your business. Powerful visualization tools in Excel 2010 make data analysis a lot easier and faster, and centralizing your data with SQL Server 2008 R2 will help save you from scrambling to pull your data together. The built-in reporting tools in SQL Server will also save you time in creating reports and make it fast and easy to share insights throughout your business.<click>
Timing: 5 minutesGoal: Highlight how Office 2010 can help customers do more in less time.Key messages:Office 2010 can help businesses do more in less time in four areas:Simplify everyday tasksWork together more effectivelyWork from outside the office more easilyGet key insights into the businessScript: If any one technology that we’ve discussed today is a powerhouse when it comes to helping you do more in less time, Office 2010 is it. If you think about the four different scenarios that we’ve talked through today, Office 2010 has something to offer across them all.Because Office 2010 provides an intuitive, consistent interface across its programs, it’s easy to move between them. The Ribbon toolbar—now in every Office application—is designed to make it easier to discover and access tools, so you spend less time searching through menus and more time actually making progress on your work. Office 2010 includes built-in templates for documents and presentations to save you time in setting up new files, and you can instantly apply visual effects, such as shadows, reflection, and 3-D, to your graphics and text using point-and-click preset options. You can even edit your photos and videos without needing a separate program. In Outlook 2010, you get a range of features to help you spend less time sorting your email. For example, the Conversation View is great for eliminating email clutter, since related messages appear as one. And by opting out of irrelevant email strings with the Ignore feature, you can instantly remove distractions. You can also quickly find email messages, contacts, and even calendar items by searching on keywords, dates, and more from a single search box. These might all seem like small points on their own, but the potential time savings from simplifying these common everyday tasks add up quickly.When it comes to helping people work together, a couple of key features in Office 2010 stand out. Co-authoring is a big one. Being able to work in the same document at the same time as someone else helps you sidestep the traditional back-and-forth nature of co-developing content. And once you’ve got your presentation ready to go, you can present it to virtually anyone, anywhere, as long as they have an Internet connection by using the Broadcast Slide Show feature in PowerPoint. Your attendees don’t need to have any special software other than a browser. They don’t need to follow any complicated logon instructions. They simply click on the URL that you send them and then watch the presentation as you deliver it online. Office Web Apps are a great example of how Microsoft Office now straddles the traditional software world and the emerging cloud computing world. With Office Web Apps, you can open your documents, presentations, and spreadsheets in a browser from pretty much any computer connected to the Internet and do lightweight editing right there, without needing to have any other software installed. Mobile workers can work in their Office files, regardless of the device they’re using, knowing that the look and feel of their documents is preserved in the web versions. And of course, with Outlook Mobile and Office Mobile, you get a variety of tools to keep you productive even when you’re working from your smartphone—from checking your email, to managing your calendar, to capturing meeting notes and recordings, to even making basic edits to Office files.And finally, Excel 2010 is a key tool for business intelligence. With powerful visualization tools, it makes it easier than ever to spot trends and help you make better informed decisions. The sparklines feature, which creates single-cell charts to show patterns in your data, is a great example of how Excel turns numbers into visuals, so you don’t need to interpret the information yourself. Conditional formatting can also make information that meets specific criteria pop; for example, you could set it to automatically apply red shading to cells that show a drop off in sales or green shading to show where numbers exceed a certain threshold. When you need to work with a lot of data in a PivotTable report, the slicer feature is a visual tool to help you filter the information to get the exact view you need. And when you’re pulling your data from another source, being able to set your spreadsheet to update automatically is particularly helpful, saving you from manually updating the data and helping ensure that you’re never making decisions based on old information.
Do More In Less Time Part 7
Do More in Less TimeBoosting Everyday Productivity Part 7
Summary: Technology to Help YouDo More in Less Time Addressing lost productivity by helping you and your team: Services and Server Software Simplify everyday tasks Work together more effectively Work outside the office more easily Desktop and Personal Software Make smarter decisions
Microsoft Office 2010Helps You Do More in Less Time Simplify everyday tasks Work together more effectively Intuitive, consistent experience across programs Slideshow broadcast through a browser Quick, easy shortcuts to visual effects Co-authoring—same file, same time—for documents, presentations, spreadsheets, and digital Email management: condense, categorize, notebooks even “ignore” Quick search by keywords, dates, and more in email, calendar, contacts, and tasks Work from outside the office more easily Get key insights into your business Basic browser-based online editing of Visual data effects to highlight trends documents, presentations, and spreadsheets Automatic data updates in spreadsheetsSmartphone tools: meeting recordings, basic editing of documents, presentations, and spreadsheets