ASIA AND THE PACIFIC Making a difference Update on Knowledge Management  23 March 2010
Presentation Outline <ul><li>KSS Programme  </li></ul><ul><li>KM in Supervision </li></ul><ul><li>KM in Project Design </l...
Part I <ul><li>KSS Programme  </li></ul>
Programme for Development of Knowledge Sharing Skills, (KSS) <ul><li>Implementing Agency:  FAO </li></ul><ul><li>Cost:  US...
Knowledge Sharing Skills Programme   <ul><ul><li>Why  are we doing this? </li></ul></ul><ul><ul><li>Partners, highly compe...
Knowledge Sharing Skills Programme   <ul><ul><li>Who  is the target group? </li></ul></ul><ul><ul><li>Project Staff  (IAs,...
Knowledge Sharing Skills Programme <ul><ul><li>How   will it work?   </li></ul></ul><ul><ul><li>Courses advertised, intere...
Knowledge Sharing Skills Programme   <ul><ul><li>What are the expected Outcomes?   </li></ul></ul><ul><ul><li>Some 400 fie...
KSS Programme <ul><li>Questions? </li></ul><ul><li>Suggestions with respect to selection criteria? </li></ul>
Part II <ul><li>KM in Supervision  </li></ul>
Supervision & KM: 2009 <ul><li>What we agreed to report on? </li></ul><ul><li>How we performed in reporting? </li></ul><ul...
What is Supervision? <ul><li>A way for IFAD to acquire better knowledge about a project </li></ul><ul><li>A Time to  take ...
 
Supervision An Art of Knowledge Management
What we agreed to report on? <ul><li>How Projects Are Learning and Sharing Knowledge </li></ul><ul><li>What We Are Learnin...
Agreed by PI in 2009   <ul><li>Knowledge Management Section of Supervision Report ….. </li></ul><ul><li>Project Performanc...
Agreed by PI in 2009   <ul><li>Knowledge Management Appendix Section of Supervision Report ….. </li></ul><ul><li>Lessons L...
Agreed by PI in 2009 <ul><li>KM Appendix </li></ul><ul><ul><li>What has worked well? </li></ul></ul><ul><ul><li>What have ...
Agreed by PI in 2009  <ul><li>Supervision as KM Process </li></ul><ul><li>Prime Beneficiary = PMU   </li></ul><ul><li>KM A...
How we performed in Reporting on KM in Supervision Reports
What we learned?  about project level KM practices <ul><li>Most projects do knowledge sharing </li></ul><ul><ul><li>TV, Ra...
What we learned?   about project level KM practices <ul><li>Little focus on knowledge sharing at community level </li></ul...
What we learned?   About poverty reduction <ul><li>Importance of working with local government, project activities integra...
What we learned?   About poverty reduction <ul><li>Helps to specify capacity building by component and sub-component </li>...
What we learned?   About poverty reduction <ul><li>Microfiannce institutions can perform as well or better than banks in f...
What we learned?   About poverty reduction <ul><li>Participation of the poor is generally better in initial stages, awaren...
What we learned?   About poverty reduction <ul><li>Barefoot tribal solar engineers trained in assembling solar panels, ori...
What do we want to do about reporting on KM in Supervision? <ul><li>Should we avoid stating the obvious? how? </li></ul><u...
Reminder <ul><li>Supervision Format on //desk </li></ul><ul><ul><li>Workspaces  </li></ul></ul><ul><ul><ul><li>Guidelines ...
Reminder <ul><li>Managing Knowledge during  </li></ul><ul><li>Supervision is an Art </li></ul>
Part III <ul><li>KM in Project Design </li></ul>
HOW ARE WE DOING IN DESIGNING  HOW TO MANAGE KNOWLEDGE   IN INVESTMENT PROJECTS ?
Review of Knowledge Management in Project Design in 2009 <ul><li>Methodology </li></ul><ul><li>Findings </li></ul><ul><li>...
Review of KM in Project Design  Methodology <ul><li>Identified projects designed 2009 </li></ul><ul><li>Reviewed design fo...
Review of KM in Project Design  Methodology: Projects Reviewed <ul><li>Bangladesh,CDSP </li></ul><ul><li>Bhutan, MAGIP </l...
Review of KM in Project Design  Methodology: Staff Interviewed <ul><li>Nigel Brett </li></ul><ul><li>Maria Donnat </li></u...
Review of KM in Project Design  Methodology: KM features looked for <ul><li>Staff with KM responsibilities </li></ul><ul><...
Review of KM in Project Design Findings   (+) <ul><li>100% include reference to KM </li></ul><ul><li>75% KM in connection ...
Review of KM in Project Design Findings  (-) <ul><li>KM focus on beneficiaries: </li></ul><ul><li>42% Access  old  knowled...
Review of KM in Project Design Findings  (-) <ul><li>75% No mention of staff for KM </li></ul><ul><li>75% No funding for K...
Review of KM in Project Design Findings <ul><li>Awareness increasing </li></ul><ul><li>Tendency identify KM with M&E </li>...
Review of KM in Project Design  So What? <ul><li>How important is managing knowledge at the project level? </li></ul><ul><...
Review of KM in Project Design Implications <ul><li>What would be the best way to help? </li></ul><ul><li>Add KM specialis...
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KM Update in Asia Division

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KM Update in Asia Division

  1. 1. ASIA AND THE PACIFIC Making a difference Update on Knowledge Management 23 March 2010
  2. 2. Presentation Outline <ul><li>KSS Programme </li></ul><ul><li>KM in Supervision </li></ul><ul><li>KM in Project Design </li></ul><ul><li>Internet Platform </li></ul>
  3. 3. Part I <ul><li>KSS Programme </li></ul>
  4. 4. Programme for Development of Knowledge Sharing Skills, (KSS) <ul><li>Implementing Agency: FAO </li></ul><ul><li>Cost: USD 950 000 </li></ul><ul><li>Effectiveness: April 2010 </li></ul><ul><li>Length: 18 Months </li></ul><ul><li>Training Course preparation, 6 months </li></ul><ul><li>Implementation, 12 months </li></ul>
  5. 5. Knowledge Sharing Skills Programme <ul><ul><li>Why are we doing this? </li></ul></ul><ul><ul><li>Partners, highly competent in their field, but not in communicating their knowledge </li></ul></ul><ul><ul><li>What do we hope to achieve? </li></ul></ul><ul><ul><li>Empower: New skills </li></ul></ul><ul><ul><li>Motivate: Platform, audience, benefits </li></ul></ul>
  6. 6. Knowledge Sharing Skills Programme <ul><ul><li>Who is the target group? </li></ul></ul><ul><ul><li>Project Staff (IAs, NGOs, Govt) </li></ul></ul><ul><ul><li>What are the components and activities? </li></ul></ul><ul><ul><li>1) Knowledge Sharing in Your Work </li></ul></ul><ul><ul><li>2) Writing to Share Knowledge Effectively </li></ul></ul><ul><ul><li>3) Participatory Methods for Field-level KS </li></ul></ul>
  7. 7. Knowledge Sharing Skills Programme <ul><ul><li>How will it work? </li></ul></ul><ul><ul><li>Courses advertised, interested participants apply </li></ul></ul><ul><ul><li>Participants selected a.t. criteria set by IFAD </li></ul></ul><ul><ul><li>Courses 5-15 days, for 10-25 participants, in sub-regions at local host institutions or host projects. </li></ul></ul><ul><ul><li>Selected participants, capable and interested, given opportunity to attend TOT to enable them to train in own country programmes or projects. </li></ul></ul>
  8. 8. Knowledge Sharing Skills Programme <ul><ul><li>What are the expected Outcomes? </li></ul></ul><ul><ul><li>Some 400 field level stakeholders more effective in: </li></ul></ul><ul><ul><li>Sharing knowledge face- to-face and on-line in their work </li></ul></ul><ul><ul><li>Writing effectively to better transmit their knowledge </li></ul></ul><ul><ul><li>Using fieldwork methods that facilitate increased knowledge sharing by project beneficiaries </li></ul></ul>
  9. 9. KSS Programme <ul><li>Questions? </li></ul><ul><li>Suggestions with respect to selection criteria? </li></ul>
  10. 10. Part II <ul><li>KM in Supervision </li></ul>
  11. 11. Supervision & KM: 2009 <ul><li>What we agreed to report on? </li></ul><ul><li>How we performed in reporting? </li></ul><ul><li>What we learned? </li></ul>
  12. 12. What is Supervision? <ul><li>A way for IFAD to acquire better knowledge about a project </li></ul><ul><li>A Time to take stock of what is known </li></ul><ul><li>A Process of face-to-face Knowledge Sharing </li></ul><ul><li>An exercise that requires actors to capture what they learn about a project in a document </li></ul><ul><li>An Opportunity for Projects to Communicate Knowledge they have Acquired </li></ul><ul><li>A Chance to Reflect on what is happening: </li></ul><ul><li>An Obligation to Crystalise Knowledge from experience </li></ul><ul><li>A Time to Acknowledge what we don’t Know </li></ul><ul><li>An Occasion to Share Knowledge we Acquire from One Project to Another </li></ul>
  13. 14. Supervision An Art of Knowledge Management
  14. 15. What we agreed to report on? <ul><li>How Projects Are Learning and Sharing Knowledge </li></ul><ul><li>What We Are Learning about Poverty Reduction </li></ul>
  15. 16. Agreed by PI in 2009 <ul><li>Knowledge Management Section of Supervision Report ….. </li></ul><ul><li>Project Performance in KM </li></ul>
  16. 17. Agreed by PI in 2009 <ul><li>Knowledge Management Appendix Section of Supervision Report ….. </li></ul><ul><li>Lessons Learned </li></ul>
  17. 18. Agreed by PI in 2009 <ul><li>KM Appendix </li></ul><ul><ul><li>What has worked well? </li></ul></ul><ul><ul><li>What have been the reasons for this? </li></ul></ul><ul><ul><li>What has not worked well? </li></ul></ul><ul><ul><li>What have been the reasons for this? </li></ul></ul>
  18. 19. Agreed by PI in 2009 <ul><li>Supervision as KM Process </li></ul><ul><li>Prime Beneficiary = PMU </li></ul><ul><li>KM Appendix, Lessons Learned COSOP Strategic Objectives </li></ul>
  19. 20. How we performed in Reporting on KM in Supervision Reports
  20. 21. What we learned? about project level KM practices <ul><li>Most projects do knowledge sharing </li></ul><ul><ul><li>TV, Radio, Newspapers, Videos, Websites,Seminars </li></ul></ul><ul><li>About 1/3 report some kind of system for managing knowledge </li></ul><ul><li>Rarely identify key themes or specify links to Project Objectives or M&E </li></ul>
  21. 22. What we learned? about project level KM practices <ul><li>Little focus on knowledge sharing at community level </li></ul><ul><li>Recommendations re KM systems very ambitious, when present </li></ul>
  22. 23. What we learned? About poverty reduction <ul><li>Importance of working with local government, project activities integrated within govt programmes </li></ul><ul><li>Synchronised availability of funds from IFAD and co-financiers </li></ul><ul><li>Annual planning at village level allows changing priorities, add and delete activities according to changing conditions </li></ul>
  23. 24. What we learned? About poverty reduction <ul><li>Helps to specify capacity building by component and sub-component </li></ul><ul><li>Capacity building has contributed to success of decentralised approaches </li></ul><ul><li>Small homogenous groups functioning for self-development have influence in village policies </li></ul>
  24. 25. What we learned? About poverty reduction <ul><li>Microfiannce institutions can perform as well or better than banks in financing farmers in agricultural production </li></ul><ul><li>It is important to link those who have credit to use of business services, and those who use business services to credit </li></ul>
  25. 26. What we learned? About poverty reduction <ul><li>Participation of the poor is generally better in initial stages, awareness raising and consultation, but diminishes during formation of Common Interest Groups </li></ul><ul><li>Collective marketing arrangements and better information result in better outcomes for the poor </li></ul>
  26. 27. What we learned? About poverty reduction <ul><li>Barefoot tribal solar engineers trained in assembling solar panels, oriented village adults, maintained solar home lights assembled by engineers. </li></ul><ul><li>Training and technical support enabled women to become successful hatchery owners, leading to adaptation and modification of technology for several different hatchery types </li></ul>
  27. 28. What do we want to do about reporting on KM in Supervision? <ul><li>Should we avoid stating the obvious? how? </li></ul><ul><li>More detail? </li></ul><ul><li>More focus on technical questions? </li></ul><ul><li>Should we focus on COSOP SO’s? </li></ul><ul><li>Or is this too broad? </li></ul><ul><li>Should we disseminate more widely what we have learned? </li></ul><ul><li>Or is it mostly for PMU and PI? </li></ul>
  28. 29. Reminder <ul><li>Supervision Format on //desk </li></ul><ul><ul><li>Workspaces </li></ul></ul><ul><ul><ul><li>Guidelines and Template </li></ul></ul></ul><ul><ul><ul><ul><li>Supervision </li></ul></ul></ul></ul>
  29. 30. Reminder <ul><li>Managing Knowledge during </li></ul><ul><li>Supervision is an Art </li></ul>
  30. 31. Part III <ul><li>KM in Project Design </li></ul>
  31. 32. HOW ARE WE DOING IN DESIGNING HOW TO MANAGE KNOWLEDGE IN INVESTMENT PROJECTS ?
  32. 33. Review of Knowledge Management in Project Design in 2009 <ul><li>Methodology </li></ul><ul><li>Findings </li></ul><ul><li>Implications </li></ul>
  33. 34. Review of KM in Project Design Methodology <ul><li>Identified projects designed 2009 </li></ul><ul><li>Reviewed design for features explicity included to address knowledge management </li></ul><ul><li>Consulted CPMs </li></ul>
  34. 35. Review of KM in Project Design Methodology: Projects Reviewed <ul><li>Bangladesh,CDSP </li></ul><ul><li>Bhutan, MAGIP </li></ul><ul><li>India, NERLD </li></ul><ul><li>Mongolia, CDPM </li></ul><ul><li>Nepal, HVAP </li></ul><ul><li>Pacific, FSSLP </li></ul><ul><li>Pakistan, CMSP </li></ul><ul><li>Pakistan, CNADP </li></ul><ul><li>PNG, PPAP </li></ul><ul><li>Phil, INREMP </li></ul><ul><li>Sri Lanka, NADeP </li></ul><ul><li>Viet Nam, 3EM </li></ul>
  35. 36. Review of KM in Project Design Methodology: Staff Interviewed <ul><li>Nigel Brett </li></ul><ul><li>Maria Donnat </li></ul><ul><li>Sana Jatta </li></ul><ul><li>Frits Jepsen </li></ul><ul><li>Mattia Prayer </li></ul><ul><li>Thomas Rath </li></ul><ul><li>Ganesh Thapa </li></ul><ul><li>Ya Tian </li></ul>
  36. 37. Review of KM in Project Design Methodology: KM features looked for <ul><li>Staff with KM responsibilities </li></ul><ul><li>Costs to cover KM staff / activities </li></ul><ul><li>M&E arrangements mention KM </li></ul><ul><li>Provisions for use of existing knowledge by Implementers, by beneficiaries </li></ul><ul><li>Provisions to generate new knowledge by Implementers, by beneficiaries </li></ul><ul><li>Provisions for technology to support KM </li></ul><ul><li>Provisions for KM feedback to IFAD </li></ul>
  37. 38. Review of KM in Project Design Findings (+) <ul><li>100% include reference to KM </li></ul><ul><li>75% KM in connection with M&E </li></ul><ul><li>66% KM for IFAD’s benefit </li></ul><ul><li>58% Acquire new knowledge “lessons learned“ </li></ul><ul><li>25% Access old knowledge </li></ul>
  38. 39. Review of KM in Project Design Findings (-) <ul><li>KM focus on beneficiaries: </li></ul><ul><li>42% Access old knowledge </li></ul><ul><li>25% Acquire new knowledge “lessons learned“ </li></ul>
  39. 40. Review of KM in Project Design Findings (-) <ul><li>75% No mention of staff for KM </li></ul><ul><li>75% No funding for KM </li></ul><ul><li>92% No mention, technology for KM </li></ul>
  40. 41. Review of KM in Project Design Findings <ul><li>Awareness increasing </li></ul><ul><li>Tendency identify KM with M&E </li></ul><ul><li>IFAD-oriented, not beneficiary-oriented </li></ul><ul><li>Lessons learned focus </li></ul><ul><li>Still grossly inadequate with respect to KM staffing, funding, technology </li></ul>
  41. 42. Review of KM in Project Design So What? <ul><li>How important is managing knowledge at the project level? </li></ul><ul><li>Do we know what we mean by knowledge management? </li></ul><ul><li>Do our consultants know? </li></ul>
  42. 43. Review of KM in Project Design Implications <ul><li>What would be the best way to help? </li></ul><ul><li>Add KM specialists? </li></ul><ul><li>Include KM in TOR for all mission members? </li></ul><ul><li>HQ Backstopping? </li></ul><ul><li>Country Level backstopping? </li></ul><ul><li>Reference materials? </li></ul>

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